Diary Of A School Nurse

Polio's Legacy: Vaccines, Candy Land, and the Inspiring Story of an Iron Lung Survivor

2025-11-01T18:58:00.002-05:00

A Look at History, Innovation, and Resilience

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Hopefully Helpful School Nurse Tip: Polio used to be one of the most feared diseases in the world—and its story is full of hope, science, and resilience. Believe it or not, it even connects to a classic childhood favorite: Candy Land!

Every time someone comments on my Candy Land sweatshirt, they get a mini history lesson! I share the quick story of how polio, vaccines, iron lungs, the inspiring Paul Alexander, and the game Candy Land all tie together. It’s a surprising and powerful reminder of how far we’ve come.

The Shadow of Polio

Back in the early to mid-1900s, polio was a terrifying virus that could cause paralysis or even death. It mostly affected children, and parents lived in constant fear—especially during the summer when outbreaks were most common. Pools closed, playgrounds emptied, and quarantine became a normal part of life.

Everything started to change in 1955 when Dr. Jonas Salk developed the first polio vaccine. A few years later, Dr. Albert Sabin created an oral version that made protecting communities even easier. Thanks to these breakthroughs and global vaccination efforts, polio has been nearly wiped out. Today, it still exists in just a few countries—a powerful reminder of what science and public health can accomplish together.

Candy Land: A Sweet Escape

During the height of the polio epidemic in the 1940s, many children spent weeks or months in hospitals, isolated from friends and family. While recovering from polio herself, former schoolteacher Eleanor Abbott wanted to bring some joy to those young patients. She created Candy Land, a colorful board game that offered kids a sweet escape into a world of adventure and imagination.

The game quickly became a hit—simple, cheerful, and full of hope. Even today, Candy Land remains a nostalgic favorite, reminding us how creativity and kindness can bring comfort during tough times.

The Iron Lung: A Symbol of Resilience

For those who survived the most severe forms of polio, the iron lung became a life-saving but cumbersome reality. This negative-pressure ventilator helped patients breathe when the virus paralyzed their respiratory muscles.

Paul Alexander, often referred to as the oldest living iron lung survivor, contracted polio in 1952 at the age of six. Since then, he spent most of his life in an iron lung, relying on its technology to survive. Despite his circumstances, Paul pursued education, became a lawyer, and even wrote his memoir, Three Minutes for a Dog: My Life in an Iron Lung, which he self-published in April 2020. He continued to inspire others with his story of determination and courage until his passing on March 11, 2024, at the age of 78.

His story remains a remarkable testament to human resilience and adaptability.

Polio Eradication: A Global Effort

Thanks to vaccination campaigns and international cooperation, polio cases have decreased by over 99% since 1988. The Global Polio Eradication Initiative (GPEI) continues to work tirelessly to eliminate the virus entirely. While challenges remain, particularly in conflict zones, the goal of a polio-free world is within reach.

Why This Matters for Today

The fight against polio is such a powerful reminder of what can happen when science, teamwork, and determination come together. It’s a story that still feels relevant today as we face new public health challenges. From kids finding joy in Candy Land to survivors like Paul Alexander who refused to give up, these stories remind us that even in the toughest times, hope and innovation can shine through.

As school nurses, healthcare providers, and educators, we have the chance to keep those stories alive—to remind our communities just how life-changing vaccines and collective action can be.

Looking back at the history of polio helps us appreciate how far we’ve come—and shows what’s possible when we all work together toward a healthier future.

ᴘᴏʟɪᴏ & ᴄᴀɴᴅʏ ʟᴀɴᴅ

The Atlantic Article: https://tinyurl.com/jb6y5sky

CDC Polio: https://www.cdc.gov/polio/what-is-polio/polio-us.html

Polio Survivor You Tube Video: https://youtu.be/gplA6pq9cOs

CDC Polio Vaccine: https://www.cdc.gov/vaccines/vpd/polio/index.html

Candy Land Game Affiliate Link: https://amzn.to/2MnWhyr

Candy Land bulletin board (affiliate link) https://amzn.to/3xXqtbF

(similar) Candy Land sweatshirts https://amzn.to/3YsTfvt

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GROUNDS FOR GROWTH™: A Membership Community for School Nurses

2025-10-05T07:22:00.010-05:00

Community, Connections & Confidence

GROUNDS FOR GROWTH™

A Membership Community for School Nurses

Introducing GROUNDS FOR GROWTH™: A Membership Community for School Nurses created by The School Nurse!

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School nursing can feel isolating at times—but it doesn’t have to be. That’s why I created GROUNDS FOR GROWTH™, a new membership community designed specifically for school nurses who want to connect, learn, and lead with confidence.

GROUNDS FOR GROWTH™ is your space to refill your cup—professionally and personally. Each month, members get:

☕️✨ At least one CE hour every month
☕️✨ Instant post approvals
☕️✨ Monthly Google Meet-ups
☕️✨ A warm, encouraging space to learn, connect, and grow

Whether you’re brand new to school nursing or a seasoned pro looking for community, this is where you’ll find encouragement, collaboration, and a shared understanding of what it means to do this work well.

And the best part? Membership is just $7.37 a month—less than the cost of your favorite coffee run—and you can cancel anytime if you change your mind.

Growth isn’t about doing more—it’s about becoming more.

👉 Join the community here: GROUNDS FOR GROWTH™

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SNOO 2025 Keynote Speaker!

2025-07-27T14:52:00.004-05:00

Rooted in Care: My First-Ever Keynote at the School Nurse Organization of Oklahoma Summit

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Firsts Worth Celebrating

Earlier this month, I had the incredible honor of serving as the very first keynote speaker at the 55th Annual School Nurse Organization of Oklahoma (SNOO) Summit- a milestone for the organization and for me personally.

It was my first keynote. My first time speaking to a statewide group of school nurses! And the first time I stood at a podium feeling both nervous and exactly where I was meant to be.

From the Heart: “Rooted in Care”

The title of my talk was “Rooted in Care: Stories That Shape Our Practice”. Though, a better title might’ve been “Rooted in Care: Practices That Shape Our Stories”… but I had already submitted my slides, so we just rolled with it!

Either way, both versions captured what I shared: that the seemingly ordinary practices we return to again and again- routines, boundaries, data, and collaboration- are actually powerful tools that shape our impact and support our growth.

Whether it’s setting up a reliable health screening schedule, honoring your own lunch break (yes, really!), collecting data to advocate for more support, or building strong partnerships- we’re not just “getting through the day.”

We’re laying the foundation for long-term success- growing roots of steadiness, sustainability, credibility, & connection that both us grounded and push us to grow as school nurses!

The Energy in the Room

There’s something truly energizing about being surrounded by other school nurses. We speak the same language. We understand each other. We laugh at the same memes. And we all know what it's like to juggle a dozen priorities before 10 a.m.

The Oklahoma school nurses welcomed me so warmly, and I left the Summit with a full heart and deep appreciation for the work we all do- often unseen, sometimes misunderstood, but always important.

Even as the speaker, I found myself learning and growing through hallway conversations, breakout sessions, and moments of shared experience that reminded me: we are not alone in this work.

Personal Growth in a Professional Moment

This keynote wasn't just about sharing my message- it was a moment of personal growth. It challenged me to reflect, organize my thoughts, and speak to an audience of peers who understand this work from the inside out.

I left Oklahoma feeling more confident, more connected, and more convinced than ever that school nurses need each other! Our voices matter. Our stories matter. And the steady work we do every day? That matters too and it’s what makes a difference.

If you’re looking for a space to reflect, recharge, or talk through the real-life challenges of this role, I’d love to connect! You can schedule a free 15-minute Monday Mentoring Meeting or learn more about my individualized mentorship option designed specifically for school nurses- because we’re better when we grow together.

Thank You, SNOO!

To the School Nurse Organization of Oklahoma- thank you for trusting me with this moment. Thank you for making me feel so welcome. And thank you for being part of this first-for-me experience that I will never forget.

Here’s to being rooted in care, growing with intention, and celebrating the work we do- together.

A special THANK YOU to Brandi! 💛 Without your kindness and belief in me, I wouldn’t have had this incredible opportunity. Brandi- there aren’t enough calf fries in the world to thank you for everything!!

I truly hope we get to do it again someday.

~ Elisabeth

“Delivering my keynote at the 55th Annual SNOO Summit- what an unforgettable experience!”

My first time trying "calf fries" (and probably the last)!

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Announcing Clinical Considerations in School-Based Health

2025-06-15T09:54:00.005-05:00

Seven Smart Ways to Save Money on

Clinical Considerations in School-based Health

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I'm thrilled to help Dr. Robert Olympia announce the release of 𝘾𝙡𝙞𝙣𝙞𝙘𝙖𝙡 𝘾𝙤𝙣𝙨𝙞𝙙𝙚𝙧𝙖𝙩𝙞𝙤𝙣𝙨 𝙞𝙣 𝙎𝙘𝙝𝙤𝙤𝙡-𝙗𝙖𝙨𝙚𝙙 𝙃𝙚𝙖𝙡𝙩𝙝! Dr. Robert Olympia is a pediatric emergency medicine physician with over 20 years of experience, currently practicing in PA. He's also a national expert in school-based emergency preparedness, sports injuries, and pediatric trauma and frequently presents on these topics across the country.

If you’ve seen the new book then you know it’s packed with value and with pages. Over 1,000 of them! This resource covers everything from chronic conditions and sample IHPs to triage protocols, mental health strategies, case studies, and care plans. It’s designed for school-based health professionals — including school nurses like you — and written by a team of clinicians, school nurses, and experts in the field.
Inside you'll find 134 chapters covering:
General school health concepts
Managing the “sick student”
25 chronic conditions with sample IHPs
22 mental & behavioral health conditions
Infectious diseases, trauma, and sports injuries
Adolescent medicine, case studies & more

But let’s be honest- it’s not cheap! So, if the price tag is making you hesitate, here are seven smart, budget-friendly ways to add this powerful resource to your professional toolkit:

1. Use Your School or District’s PD Funds

Many districts allocate money for professional development or nurse-specific continuing education. This book supports chronic condition care, emergency preparedness, and mental health response all part of your role. It’s a great fit for PD funds.

2. Request Reimbursement After Purchase

If you’ve already purchased the book, don’t forget to save your receipt. Most school districts allow reimbursement for job-related materials, especially if you connect it to supporting student health and safety.

3. Ask Your PTO or School Foundation

These organizations often support learning tools and classroom resources, but they’re also open to funding staff tools that directly support students. A quick conversation explaining how this book helps with care planning, emergency response, and student well-being might be all it takes.

4. Buy the Kindle or Digital Version

Check Amazon for a digital version, which is often significantly less expensive than the hardcover. Bonus: it’s searchable, portable, and can be used across devices. Great for those “quick lookup” moments between visits.

5. Share the Cost With a Colleague

If you work with another nurse or health staff in your building or district, consider splitting the cost and sharing access. You can rotate use or store it in a shared space like your district nurse office or health services library.

6. Explore Mini-Grants or State Nurse Associations

Some state school nurse associations offer professional development stipends or small grants. Others have lending libraries or discount codes for members. It’s worth checking!

7. Use DonorsChoose (if eligible)

If you’re a public school nurse, DonorsChoose is an excellent option. Submit a project requesting the book as a professional learning tool. Emphasize its direct connection to student health outcomes, chronic disease management, and health equity.

Final Thoughts

You don’t need to drain your personal budget to get access to high-quality clinical resources. Clinical Considerations in School-based Health is an incredible guide for school nurses, and these tips might help you bring it into your practice without the financial strain.

P.S. You don’t need bright blue glasses to read this book, but a comfy chair wouldn’t hurt.

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Happy School Nurse Day 2025

2025-04-26T23:20:00.007-05:00

From One School Nurse to Another:

My Why, Then and Now

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Hello School Nurses!

Nearly thirty years ago, I walked into a school nurse's office for the first time as a brand-new school nurse. I had no idea what I was getting into—just a lot of hope. Since then, I’ve cared for thousands of students. I’ve managed everything from scraped knees to medical emergencies, comforted anxious parents, collaborated with educators, and built meaningful relationships with the students who walk through my door each day.

I didn’t know back then that school nursing would become my life’s work. But here I am—three decades later—still passionate, still learning, and still completely in awe of the important role school nurses play.

And lately, something new has been stirring in me: a purpose beyond just my own office walls. Over the years, I’ve seen how many school nurses are thrown into the role without much guidance, support, or training. They’re expected to “figure it out”—and that’s not fair. I remember how overwhelming it was in the beginning. I didn’t have a roadmap. I just pieced things together, one student, one phone call, one spreadsheet at a time.

That’s why I’ve shifted my focus—not away from school nursing, but into it even more deeply.

Today, my mission is to support new and experienced school nurses through resources, tools, continuing education, and real talk about what this job is really like. Just knowing someone else “gets it” is so important! I’m here. I see you. I am you.

On National School Nurse Day, I want to celebrate you—my fellow school nurses. Your work matters. Your presence in your school makes a difference. You are often the calm in a storm, the comfort in a crisis, and the connector between health and education.

If you’re just starting out, know this: You’re not alone. And if you’ve been doing this a while, you have wisdom to share—and I hope you will.

Here’s to the school nurses. Past, present, and future. Thank you for everything you do. And thank you for letting me be part of your journey.

—Elisabeth AKA The School Nurse

School Nurse Gift Ideas On Amazon

School Nurse gift Ideas On Etsy

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Supporting Students with Type 1 Diabetes: A School Nurse’s Role

2025-04-13T13:12:00.010-05:00

Managing Type 1 Diabetes at School

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Diabetes at School: What Every School Nurse Should Know About Type 1

Type 1 Diabetes (T1D) is one of the most medically complex chronic conditions managed in the school setting—and as the school nurse, you're at the heart of it all. In 2021, it was reported that approximately 1.2 million children and adolescents are estimated to have T1D globally. source

From blood sugar checks to carb counts to emergency responses, students with T1D need daily support to stay safe, healthy, and ready to learn. Whether you’re brand-new to school nursing or just need a refresher, this guide will walk you through what you need to know to feel confident managing diabetes at school.

Type 1 Diabetes: The Basics

Type 1 Diabetes is an autoimmune condition. The pancreas stops producing insulin, the hormone needed to let glucose into the body’s cells for energy. People with T1D must balance insulin, food, and activity levels 24/7 x 365- no days off!

At school, that means:

Frequent blood sugar monitoring (fingersticks or CGM)
Scheduled or flexible insulin doses
Carb counting for meals/snacks
Emergency plans for highs (hyperglycemia) or lows (hypoglycemia)

Know the Signs of Highs and Lows

Low Blood Sugar (Hypoglycemia):
Can come on fast and be dangerous. Look for:

Shakiness or dizziness
Sweating
Confusion or irritability
Headache
Slurred speech
Seizure or loss of consciousness (in severe cases)

What to do: Follow the student’s Diabetes Medical Management Plan (DMMP). Most students will need 15 grams of fast-acting carbs, rechecked in 15 minutes. Always keep emergency glucose and glucagon nearby.

High Blood Sugar (Hyperglycemia):
Usually develops more slowly. Watch for:

Increased thirst
Frequent urination
Fatigue
Blurry vision
Nausea or vomiting (possible DKA warning sign)

What to do: Follow the DMMP, notify parent/guardian, and monitor for ketones if indicated.

What’s in a DMMP—and Why It Matters

The Diabetes Medical Management Plan (DMMP) is your go-to guide for managing each individual student’s care. It’s typically written by the student’s diabetes care provider and signed by the parent/guardian.

It covers:

Blood glucose monitoring schedule
Insulin dosing and delivery method (injections or insulin pump)
Meal and snack plans
Exercise considerations
Emergency actions for hypoglycemia and hyperglycemia
When to call home—or 911

Keep it updated and easy to access.

Know the Law: Diabetes Care in Schools

In Illinois, the Care of Students with Diabetes Act (105 ILCS 145/) outlines specific responsibilities for schools and staff supporting students with diabetes. It requires schools to:

Follow the student’s DMMP as written by their healthcare provider
Allow capable students to self-manage their care (including testing and insulin) in the classroom or elsewhere
Ensure trained school staff are available to recognize and respond to diabetes-related emergencies

Not in Illinois? Be sure to check your own state’s laws. Many states have similar protections to ensure students with diabetes can safely participate in all school activities.

Snacks, Supplies, and School Staff

Make sure students:

Have access to snacks and water at all times
Can carry glucose tabs or juice
Know where to go when they feel “off”

And don’t forget your team. Educating teachers, coaches, lunch staff, and even bus drivers on basic signs of high/low blood sugar can make all the difference.

Communication Is Key

A solid communication plan with families helps keep everyone on the same page. Use daily logs, messaging apps, or email—whatever works best. Ask questions. Clarify unclear orders. Keep the DMMP updated.

And most importantly: listen to the student. They live with this every day. Even young students often know their bodies better than anyone.

Pro Tips from The School Nurse

Have a quick-grab “diabetes emergency kit” in the health office
Laminate a hypoglycemia cheat sheet to post in your office
Schedule a staff in-service at the beginning of the school year
Advocate for 504 Plans when needed
Don’t forget to check expiration dates on glucagon and supplies

Final Thoughts

Managing Type 1 Diabetes at school can feel like a lot, especially in the beginning. But you don’t have to figure it out alone. Lean on your school nurse community, ask for support when you need it, and create systems that make daily care smoother for both you and your students. Want to make things easier? Grab my ready-to-go T1D Printable Resources HERE!

Top 10 Type 1 Diabetes Resources for School Nurses & Families

1. American Diabetes Association – Safe at School

https://diabetes.org/safeatschool Includes training resources, sample care plans, and guidance on students’ legal rights related to diabetes care at school.

2. National Association of School Nurses (NASN) – Diabetes Resources

https://www.nasn.org/nasn-resources/resources-by-topic/diabetes Offers evidence-based practice tools, care coordination tips, and policy updates for managing diabetes in the school setting.

3. Centers for Disease Control and Prevention (CDC) – Managing Diabetes

https://www.cdc.gov/diabetes/managing/children.html Provides guidance for supporting children with diabetes, including school accommodations and safety measures.

4. JDRF (now Breakthrough T1D) – T1D School Resources

https://www.breakthrought1d.org/t1d-resources/school/ Features school readiness tips, 504 Plan tools, classroom management strategies, and parent resources.

5. Joslin Diabetes Center – School Nurse Information

https://joslin.org/services/pediatric-diabetes/educational-programs/resources-school-nurses Educational tools for school staff, including diabetes care plans and communication checklists.

6. Beyond Type 1 – Educator Resources

https://beyondtype1.org/t1d-and-school/ Practical tips for school staff and families, covering everything from school supplies to emergency protocols.

7. Oregon School Nurses Association – T1D Toolkit

https://www.oregonschoolnurses.org/oregonschoolnurses/resources/toolkits/t1d-toolkit-for-school-nurses Toolkit with editable care plans, delegation guidance, and best practices for diabetes management in schools.

8. Children With Diabetes – School and Legal Support

https://www.childrenwithdiabetes.com/for-parents/diabetes-at-school/ Guidance on students’ rights, 504 Plan tips, and advice for ensuring safe diabetes care in school.

9. Association of Diabetes Care & Education Specialists – T1D School Strategies

https://www.adces.org/store/online-education/detail/going-to-school-with-t1d-essential-insights-strategies-v2 Online course designed for educators and parents to improve diabetes care understanding in school settings.

10. KidsHealth – Diabetes in Children

https://kidshealth.org/en/parents/diabetes.html Family-friendly diabetes education, including school-specific tips, sick day management, and glucose monitoring basics.

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How School Nurses Build Trust, Connection, and Community

2025-04-06T08:38:00.003-05:00

From Trust to Teamwork:

How School Nurses Build Stronger Communities

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Welcome! As a school nurse, you're so much more than the person who hands out Band-Aids and checks temperatures. You're a trusted adult, a calm presence in the storm, and often the bridge between a child’s medical needs and their ability to learn and thrive at school.

One of the most powerful tools you have? Relationships.

The stronger your relationships—with students, families, staff, and your wider community—the more impactful your role becomes. Let’s talk about how to grow those connections and why they’re so essential to your work as a school nurse.

1. Students First: Creating a Safe Space

You might be the only healthcare professional a student sees regularly. When you learn their names, ask about their weekend, or listen without judgment, you’re doing more than taking a temperature—you’re building trust.

When students feel seen and safe with you:

They’re more likely to share how they’re really feeling.
You’re more likely to catch things early—whether it’s a hidden health concern or emotional distress.
They start to see the health office as a supportive space, not just a place to go when they’re sick.

Tip: Even small things like remembering a student’s favorite sport or complimenting their new glasses go a long way in building rapport.

2. Partnering with Families

Families want to know their child is in good hands. A quick phone call, a note home, or a positive email to share something kind their child did can help you build those bridges before there’s a problem.

When families trust you:

They’re more open to sharing important health information.
You can work together to support chronic conditions, medication needs, or mental health concerns.
You become a vital partner in their child’s success.

Tip: Start the year with an introduction letter or email letting families know who you are, how to reach you, and that you’re here to help.

3. Supporting and Collaborating with Staff

Teachers and staff are your teammates. When you work together—especially when navigating tricky student situations—everyone benefits.

When you build strong relationships with staff:

They’ll come to you sooner with concerns.
You can help support classroom needs, whether it’s managing a student’s asthma, understanding a 504 plan, or promoting hygiene practices.
You’ll feel more like part of the school’s leadership team.

Tip: Invite staff to visit your office for more information on certain situations, share health updates or helpful info, and remind them you’re here as a resource, not just in emergencies.

4. Reaching Beyond the School Walls

Some of your strongest supports might be outside your school building. Community partners can help you provide services, education, and supplies that you couldn’t access otherwise.

Tip: Keep a simple spreadsheet or list of your go-to community contacts so you’re ready when needs arise—or when someone offers to help!

5. You Deserve Connection, Too

Remember: you need support as well. Whether it’s a Facebook group for school nurses, a fellow school nurse in your district, or even an online friend who “gets it”—you’re better when you’re not doing this alone.

Final Thoughts

Strong relationships aren’t just a “nice to have” for school nurses—they’re essential. When people trust you, they listen. When you trust others, you collaborate better. And when students know you care, they feel safer, healthier, and more ready to learn.

So take a moment today to reach out, check in, or simply smile at someone you pass in the hallway. Every little interaction builds something bigger.

Because in school nursing, relationships really do make all the difference.

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The Power of Communication For School Nurses

2025-04-05T20:03:00.004-05:00

Why Strong Verbal and Written Skills Matter for School Nurses

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Good communication is one of the most important tools in a school nurse’s toolkit. Whether it’s a quick hallway conversation with a teacher or a formal email to a parent, strong verbal and written communication skills are essential in the school setting.

As a school nurse, you're often the bridge between health care and education. Clear verbal communication helps you explain health information, build trust, and work effectively with students, staff, and families. It also helps during crisis situations, where calm and clear directions are key.

Equally important is your written communication. From documenting student visits to writing health plans or 504 accommodations, your words matter. Well-written records support student care, demonstrate your professionalism, and can protect you legally if questions arise later.

Improving your communication skills not only makes your daily interactions smoother—it also strengthens your reputation as a knowledgeable, approachable, and reliable health professional in the school community.

Communication Tips for School Nurses

1. Use plain language.
Avoid medical jargon when speaking with students, parents, or school staff. Keep your explanations clear, simple, and age-appropriate.

2. Practice active listening.
Give people your full attention, nod to show understanding, and repeat back key points to confirm clarity—especially when discussing health concerns.

3. Document objectively.
Stick to the facts in written notes. Avoid opinions or emotional language. Example: “Student reports headache and nausea” instead of “Student looked miserable.”

4. Double-check your emails.
Read your messages aloud before sending to catch errors or unclear language. Keep emails short, friendly, and professional.

5. Set communication boundaries.
You don't have to be available 24/7. Use auto-replies or voicemail messages to clearly communicate when you'll return messages and what to do in emergencies.

6. Tailor your tone.
Match your tone to your audience—use a warm and supportive tone with students and families, and a more formal tone in documentation or official reports.

7. Keep confidential info secure.
Use secure systems for emailing or sharing student health details. Never discuss private info in hallways or over unsecured platforms.

8. Build relationships.
Consistent, positive communication builds trust. Take time to connect with your team—it makes collaboration easier when challenges arise.

Click the pic below to get some specifics on school nurse related conversation starters!

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Asthma At School

2025-04-05T16:35:00.005-05:00

Understanding Asthma in Schools:

What Every School Nurse Needs to Know

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Asthma is one of the most common chronic conditions in children, making it a significant health concern in the school setting. As school nurses, it’s essential to understand the basics of asthma, how it affects students, and how to manage it in the school environment to ensure students are safe and supported throughout their school day.

What is Asthma?

Asthma is a chronic disease that affects the airways in the lungs, making them inflamed and narrow, which can make breathing difficult. Asthma symptoms can vary from person to person but typically include:

Wheezing (a whistling sound when breathing)
Shortness of breath
Coughing, especially at night or early in the morning
Chest tightness

Asthma attacks occur when the airways become even more inflamed and narrow, making it harder to breathe. Triggers can include allergens (like pollen or pet dander), irritants (such as smoke or strong odors), physical activity, and even cold air or stress.

Prevalence of Asthma in Schools

Asthma is one of the most common chronic conditions among children in the United States. According to the Centers for Disease Control and Prevention (CDC), about 1 in 12 children has asthma. This means that in many schools, it’s likely that several students will be managing asthma on a daily basis.

Children with asthma may have different levels of severity. Some may only experience occasional symptoms, while others may face frequent asthma attacks that require medication or even emergency medical care. As school nurses, we need to be prepared to manage asthma in both mild and severe cases.

Critical School Tools

When managing asthma in schools, it’s important to understand the distinct roles and differences for the following types of forms / documents!

Asthma Action Plan, Individualized Healthcare Plans (IHPs), and State Policies & School Procedures

Asthma Action Plan (AAP) – An Asthma Action Plan (AAP) is a written, personalized guide created by the student’s healthcare provider, usually their doctor, to manage their asthma. This plan provides clear instructions for both the student and school staff on how to handle asthma symptoms and prevent attacks. It’s designed to help everyone involved know what steps to take during a specific student's asthma episode. There are many free examples available online to help create or update an AAP. A comprehensive Asthma Action Plan typically includes:

Personalized triggers – What sets off the student's asthma, such as dust, pet dander, or cold air.
Symptoms to watch for – How to recognize the early signs of an asthma attack, such as coughing, wheezing, or chest tightness.
Medications – Detailed instructions about daily medications (like inhalers) and emergency medications (such as rescue inhalers).
Emergency actions – Steps to take if the student’s asthma symptoms get worse, including when to call for help or seek medical attention.

Contact information – Emergency contact numbers, including the student’s doctor and parents.

Individualized Healthcare Plan (IHP) – Written by the school nurse, the IHP is a comprehensive plan that outlines the student’s health needs and how nursing staff will meet those needs during the school day. For students with asthma, and IHP would most likely include the nursing assessment, nursing diagnoses, goals, interventions, expected outcomes, and an evaluation area. IHPs should be reevaluated and updates as needed, but at least each school year.
State Policies and School Procedures – When it comes to managing asthma in schools, it’s important to understand the difference between state policies and school procedures—both are essential, but they serve different purposes.

State Policies- State policies are laws or mandates passed by the state legislature. In Illinois, for example, the law 105 ILCS 5/22-30 allows students to carry and self-administer their asthma medication (like an inhaler) at school, as long as the proper documentation is provided by the parent/guardian and the student’s healthcare provider.
These laws are designed to protect students' rights and ensure schools follow standardized safety guidelines across the state. In Illinois, 105 ILCS 5/22-30 requires schools to:
Permit self-carry/self-administration of asthma medication with appropriate written authorization
Ensure staff are informed and trained on the school’s asthma policies
Maintain an asthma emergency response protocol
Request an Asthma Action Plan for each student diagnosed with asthma
School Procedures- School procedures are the step-by-step processes each school or district puts in place to carry out the state policy. They are the way each school or district follows the law, based on their own staff, setup, and available resources. Examples of school-level procedures include:

How inhalers are stored in the nurse’s office (if not self-carried)
When and how staff are trained to recognize and respond to asthma symptoms
Which forms need to be submitted and how often
Protocols for field trips, gym class, or after-school activities

Role of the School Nurse in Managing Asthma

As the primary healthcare provider in the school setting, the school nurse plays a key role in managing asthma. Here’s what school nurses should know and do to ensure that students with asthma receive the best care:

Engage with families and healthcare providers for consistent asthma care
Ensure Asthma Action Plans are up-to-date
Educate school staff
Encourage the proper use of inhalers
Eliminate and monitor environmental triggers
Emergency response preparedness

On the surface (no pun intended) this video is funny, but it's also scary because it perfectly highlights how crucial it is to educate our students on everything from their diagnoses to recognizing symptoms and using medications properly!

Final Thoughts

As a school nurse, you’re on the frontlines of asthma management. By staying proactive, informed about asthma care, and building strong partnerships with families and staff, you can help students with asthma thrive at school.

The key to success is an individualized approach. When you follow a student’s Asthma Action Plan, recognize early warning signs, and respond quickly, you’re not just managing asthma — you’re helping students stay healthy, confident, and ready to learn.

Together, we can make sure that students with asthma are safe, supported, and fully included in every part of school life — from classroom learning to sports and field trips.

And One Last Final Thought

Ideally, every student with asthma would have an updated Asthma Action Plan on file each school year—but in reality, that doesn’t always happen. When symptoms start to affect a student’s ability to learn, participate fully in class, or join in school activities, an IHP and sometimes even a 504 Plan are the next best way to make sure the right supports are in place.

That’s exactly why I created these editable Asthma templates. They’re designed to save you time and stress—no need to start from scratch. Just adapt them to your student’s needs and you’ll have clear, student-centered plans that support both health and learning. Click on an image below to learn more!

Top 10 Asthma Resources for School Nurses & Families

Centers for Disease Control and Prevention (CDC) – Asthma
https://www.cdc.gov/asthma Offers data, management tips, educational materials, and CDC’s National Asthma Control Program resources.
American Lung Association – Asthma
https://www.lung.org/lung-health-diseases/lung-disease-lookup/asthma
Provides asthma basics, treatment info, downloadable Asthma Action Plans, and school-focused resources.
National Heart, Lung, and Blood Institute (NHLBI)
https://www.nhlbi.nih.gov/health-topics/asthma Offers in-depth clinical guidelines and educational resources for professionals and families.
Asthma and Allergy Foundation of America (AAFA)
https://www.aafa.org A comprehensive resource for asthma facts, webinars, support groups, and multilingual asthma action plans.
Allergy & Asthma Network
https://www.allergyasthmanetwork.org Focuses on patient education and advocacy; includes school resources, handouts, and inhaler technique videos.
Healthy Schools Campaign – Managing Asthma in Schools
https://healthyschoolscampaign.org Offers school-specific asthma policies, training modules, and action plan development guides.
National Association of School Nurses (NASN)
https://www.nasn.org/nasn-resources/practice-topics/asthma Curated asthma resources for school nurses, including toolkits, webinars, and evidence-based practices.
KidsHealth – Asthma Center
https://kidshealth.org/en/parents/asthma.html Parent-friendly and kid-friendly information, plus printable guides and student asthma support tips.
Global Initiative for Asthma (GINA)
https://ginasthma.org International guidelines for asthma management and prevention; excellent for updated care standards.
Environmental Protection Agency (EPA) – Asthma and Indoor Air Quality
https://www.epa.gov/asthma Offers resources about managing asthma triggers in the school environment and improving air quality.

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Supporting Students with Seizures in the School Setting

2025-03-29T18:29:00.006-05:00

Seizures in the School Setting:

Information for New School Nurses

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Seizures can feel overwhelming for both students and staff, but with the right knowledge and preparation, schools can create a safe and supportive environment. As the school nurse, it’s essential to be prepared, stay calm, and know how to respond appropriately. One key part of your role is not just managing seizures when they happen, but also educating staff and ensuring everyone knows how to support students with seizure disorders. According to the Epilepsy Foundation:

"Epilepsy is not a rare disorder, 1 in 26 people will develop epilepsy during their lifetime. It can occur on its own or alongside other health conditions of the brain. What happens during a seizure may look different depending on who is experiencing them. However, seizures are usually stereotypic, which means the same things or behaviors tend to occur in a person each time they have a seizure."

Understanding Seizures and How They Affect Students

Students with seizure disorders may experience different types of seizures, from brief episodes to more complex situations. It’s important to recognize the signs and know how to provide support. When a seizure occurs, your calm, quick response will set the tone for the entire school community. Staff and students often mirror the school nurse’s reaction, so staying composed will help reassure everyone involved.

Know the Seizure Action Plan

Each student with a seizure disorder should have a Seizure Action Plan in place. This plan outlines what steps to take during a seizure, including emergency medications, whether emergency services should be contacted, and how to ensure the student’s safety. Review plans regularly. If a Seizure Action Plan is not in place, follow your school's policy and procedure guidelines to respond appropriately.

Educate School Staff

Teachers and staff may not have the same medical knowledge as you. As a school nurse, part of your role is to educate them on what to do during a seizure, how to keep the student safe, and how to call for additional help.

General Seizure First Aid – Stay, Safe, Side

Stay with the student and time the seizure.
Safe – Keep the area clear of hazards.
Side – If possible, turn them on their side for safety.

(If a seizure lasts more than 5 minutes, follow the Seizure Action Plan or call emergency services.)

State-Specific Laws and Policies

It’s also important to be aware of state-specific laws and policies that may impact how schools manage seizure disorders. For example, in Illinois, the Seizure Smart School Act requires schools to have Seizure Action Plans for students with epilepsy. It also mandates that schools designate "Delegated Care Aides" who are trained to assist in implementing these plans, ensuring that students receive the appropriate care and support they need during a seizure. Be sure to review your state’s specific laws to ensure compliance and best practices.

Saving Your Time by Using Available Resources

When educating staff, there's no need to reinvent the wheel. Many districts already have seizure protocols in place. You can also use reliable online resources to save time while ensuring your school staff is well-prepared. Here are a few helpful options:

The School Nurse on Teachers Pay Teachers: Offers a set of "Teacher Tips" for educating staff on various seizure diagnoses.
The Epilepsy Foundation: Provides a FREE Seizure Action Plan template, nurse (with CEs) & school staff trainings and other super useful tools.
NASN (National Association of School Nurses): Offers resources specifically designed to help school nurses manage students with epilepsy.

By using these resources, you’ll ensure staff are informed and prepared to support students with seizures in a timely and effective way.

Supporting the Student

Supporting students with a seizure disorder requires proactive planning and education. As a school nurse, you play a vital role in ensuring that both students and staff are prepared to manage seizures safely and effectively. Here are some key ways you can provide support and create a safe environment for students living with epilepsy.

Here’s a brief list of ways school nurses can support students with a seizure disorder at school:

Collect and Maintain Seizure Action Plans (SAPs): Make sure every student with a seizure disorder has a customized Seizure Action Plan, and that it’s reviewed regularly.
Train School Staff: Provide training to teachers, aides, and other school personnel on how to recognize seizures and perform seizure first aid.
Monitor Medication and Health Needs: Track any medication schedules and ensure the student receives the necessary treatments or interventions during school hours.
Educate Students: Help the student understand their condition and what they can do to stay safe at school, empowering them with knowledge about their seizures.
Foster a Supportive Environment: Encourage a school culture that is informed and empathetic to the needs of students with epilepsy, reducing stigma and promoting inclusion.
Ensure Emergency Readiness: Be prepared with emergency protocols for seizure-related crises, ensuring that all staff know when to call for emergency medical help.
Collaborate with Parents and Medical Teams: Maintain open communication with families and healthcare providers to ensure the school is meeting the student’s medical needs.

Closing Thoughts

As a school nurse, you're an essential part of your school’s ability to respond to medical emergencies. By staying calm, educating staff, and using available resources, you help create a safer, more informed school environment for students with seizure disorders. Additionally, providing emotional support and fostering a sense of security for the student can make a significant difference in their school experience. Your proactive approach can make all the difference in how a seizure is handled and how students are supported both medically and emotionally.

HERE IT IS!

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SEIZURE DISORDER
by The School Nurse

HEALTH CONCERN LABELS
by The School Nurse

The School Nurse’s Guide to Setting and Keeping Professional Boundaries

2025-03-29T10:17:00.004-05:00

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Tips to Setting & Keeping Professional Boundaries for School Nurses

I don’t know about you, but this time of year always feels like a whirlwind! Between wrapping up the school year, managing last-minute health concerns, and keeping up with life outside of work, my to-do list seems never-ending. I just got back from a much-needed spring break (and trying to get back into the routine!), and I know many of you are doing the same.

With everything piling up, it’s easy to stretch yourself too thin—but setting professional boundaries is key to protecting your time, energy, and well-being. Without them, burnout can creep in fast, making it harder to provide the best care for your students. Boundaries help define your role, ensure you’re focusing on what truly matters, and create a sustainable balance between work and life. Now is the perfect time to reflect on what’s working, what’s not, and where you might need to draw the line.

5 Key Tips for Setting and Keeping Professional Boundaries

1. Review Your Job Description / Define Your Role and Communicate It Clearly

Make sure staff and administration understand your role as a school nurse.
Set expectations on what falls within your scope of practice—and what doesn’t.
Politely redirect requests that don’t align with your responsibilities.

Too often, school nurses are expected to take on extra tasks simply because they’re available. Clearly communicating your role helps prevent being pulled into non-nursing duties.

2. Set Limits on Your Availability

Establish clear working hours and avoid responding to emails or calls outside of them.
Let staff know when and how they should contact you for non-urgent matters.
Take your breaks and lunch—your time to recharge is just as important as anyone else’s.

Many school nurses struggle with stepping away, but setting limits on your availability is crucial. If you’re always available, people will always expect you to be.

3. Learn to Say No (Without Feeling Guilty!)

Recognize that saying no doesn’t make you unhelpful—it makes you more effective.
Use professional but firm language when declining extra responsibilities.
Offer alternative solutions if appropriate, like directing someone to the right resource.

Saying no is often uncomfortable, especially in a school setting where teamwork is key. But protecting your time and energy ensures you can focus on the students who need you most.

4. Maintain Emotional and Ethical Boundaries

Be mindful of becoming too personally involved in student or staff issues.
Keep your interactions professional and avoid taking on emotional burdens that aren’t yours to carry.
Protect student privacy by following FERPA and HIPAA guidelines.

It’s natural to care deeply about your students, but setting emotional boundaries prevents compassion fatigue. You can support students while still maintaining a healthy separation.

5. Advocate for Yourself and Your Profession

Speak up when your workload becomes unrealistic.
Request policy support from administration regarding boundaries.
Connect with other school nurses for guidance and encouragement.

Advocating for your role helps set the standard for how school nurses should be treated. The more you reinforce your boundaries, the more respect your position will receive.

Final Thoughts: Boundaries Help You Thrive

Setting boundaries isn’t about being difficult—it’s about making sure you can continue providing quality care without sacrificing your well-being. When you take charge of your time and responsibilities, you’ll feel more in control, less stressed, and more effective in your role. How do you set boundaries as a school nurse? Share your thoughts in the comments!

I want to create CE courses that truly support you in your school nursing role and professional boundaries are a crucial part of maintaining a healthy work-life balance. Would you be interested in a future CE course on this topic?

In the meantime, check out these other DOASN blog posts about professional boundaries:

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Why School Nurses Need To Be Invited

2025-03-15T19:44:00.001-05:00

Pull Up a Chair: Learning How To Invite Yourself to the Table

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As a school nurse, you are the healthcare expert in your building. You see students daily for everything from minor injuries to chronic illness management, mental health concerns, and social-emotional struggles. But despite your expertise and firsthand knowledge, you may find yourself left out of important conversations about student health and well-being. If you’re waiting for an invitation to join these discussions—you might be waiting a long time. It’s time to learn how to get your invitation and pull up your own chair.

Why You Need to Be at the Table

School nurses play a vital role in student well-being, yet they’re often left out of important conversations simply because others don’t realize the depth of their expertise. By advocating for a seat at the table, school nurses can break down silos, strengthen collaboration, and ultimately provide better care for students. If you wait for an invitation, you might miss the chance to make a real impact! Learning to pull up your own chair ensures that the health perspective—especially in areas like mental health, safety, and student support—is represented.

Many school-based committees and initiatives focus on student health, safety, and well-being, yet school nurses are often overlooked when these groups are formed. Whether it’s a suicide prevention team, a student support committee, a truancy meeting, or a crisis response team, your input is critical. You are uniquely positioned to recognize patterns that others may miss, such as students with frequent somatic complaints tied to anxiety or those showing signs of self-harm. You understand how health conditions impact learning and can bridge the gap between medical and educational needs.

By inviting yourself to these conversations, you:

Prioritize student health – Your perspective is essential in discussions on mental health, safety protocols, and emergency preparedness.
Strengthen collaboration – Working alongside teachers, counselors, and administrators helps create a more comprehensive support system for students.
Advocate for your role – The more visibility you have, the more others will understand the depth of your expertise and the importance of school nursing.
Improve student outcomes – Your voice can shape policies and interventions that directly impact student health and success.

How to Invite Yourself

If you discover a team, committee, or initiative that aligns with your role and passion, take the initiative to join. Here’s how you can approach it in a way that feels natural and professional:

1. Express Interest with Curiosity

Instead of focusing on why you weren’t invited, frame it as wanting to support the initiative:

"I recently learned about the suicide prevention group, and I think it’s such an important initiative. As the school nurse, I’d love to contribute and collaborate. I often see students who may be struggling—whether through frequent health office visits for stress-related symptoms, signs of self-injury, or other concerns that are shared with me. I’d love to support the team’s efforts. Would it be possible to receive calendar invites for future meetings so I can join?"

"I had an idea that might help give us a more complete picture of the students going through the MTSS process—adding some input from the nurse’s office to the problem-solving form. Things like known medical conditions, a quick summary of nurse visits, or participation in programs like XXX could really help us understand the bigger picture and how it impacts their school experience. Let me know what you think. Thanks so much!"

"I’d love to join the truancy meetings to help provide insight from the health office. I often see students whose absences are linked to health concerns—chronic conditions, anxiety, or other barriers that may not be immediately obvious. Including this perspective could help us better support them. Would it be possible to be added to the meetings? Let me know what you think—I'm happy to chat more!"

2. Highlight Your Unique Role

You bring a different (and valuable) perspective:

You see students with physical complaints that may actually be rooted in emotional distress.
You often have private, one-on-one conversations with students who may not open up to teachers or counselors.
You can help identify patterns in health office visits that might indicate a student is struggling.

3. Keep It About the Students

People don’t know what they don’t know, and that includes understanding the full scope of a school nurse’s role. Many assume we’re just here for bumps, bruises and daily meds, without realizing that we’re trained to assess both physical and mental health concerns, recognize patterns in student behavior, and provide critical input on issues like attendance, chronic illness, and mental health. Because of this, school nurses are sometimes unintentionally left out of important discussions—not out of intentional exclusion, but simply because others don’t realize the depth of our expertise.

It’s completely natural to feel a little hurt when you realize you weren’t included in a team or meeting that aligns with your role. But instead of dwelling on the oversight, it helps to frame your involvement around how you can support students. A simple, proactive approach—like expressing interest, highlighting your unique perspective, and emphasizing collaboration—can open doors. In most cases, once others understand what you bring to the table, they’ll welcome your participation.

This shift in mindset not only helps you gain a seat at the table but also strengthens your presence as a key player in student support teams. If you wait for an invitation, you might miss the chance to make a real impact!

Don’t Wait for Permission

Too often, school nurses hesitate to step forward because they assume they need an invitation or worry about stepping on toes. But advocating for yourself isn’t about pushing in—it’s about making sure that student health is not an afterthought. Schools function best when all key stakeholders are involved, and school nurses are absolutely key stakeholders.

If you see a seat missing at the table, don’t be afraid to pull up your own chair. Your students will be better for it, and so will your school community.

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School Nurse Must-Know: Allergy Preparedness Schools

2025-03-11T14:29:00.005-05:00

Allergy Emergencies: Are You Prepared?

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Essential Allergy Preparedness for School Nurses

Allergic reactions can be unpredictable and triggered by a wide range of substances, from food and insect stings to environmental allergens and unknown causes. Each exposure has the potential to cause a more severe reaction than the last, making it essential for school nurses to stay prepared.

Having a solid plan in place, including staff training, access to emergency medication, and clear communication with families, ensures that students receive prompt and effective care when every second counts.

How Should a School Nurse Respond to a Life-Threatening Allergy?

Allergy emergencies can occur suddenly and without warning, making it crucial to have a well-structured response plan in place. A proactive approach ensures that students with severe allergies receive the care they need quickly and effectively. Here are key factors to consider when preparing for potential allergic reactions in the school setting:

Does your district require an allergy action plan? Verify if your school requires a formal allergy action plan or medication authorization for students with severe allergies.
How are students with severe allergies identified? Develop a system for safely identifying students at risk, ensuring privacy while keeping key personnel informed.
How will you gather additional health information? Consider using a standardized health history form to collect essential details from parents and update records as needed.
Are students allowed to carry their own emergency medications? Check district policies regarding self-carry and self-administration of epinephrine, and educate students on their responsibilities.
Who needs to be trained? Identify staff members who should be trained to recognize allergic reactions and administer epinephrine, including teachers, coaches, and cafeteria staff.
How will staff receive training? Determine the best method for educating staff on allergy signs, symptoms, and emergency medication use. Hands-on demonstrations and annual refresher sessions can be valuable.

Having a well-defined allergy response plan not only helps ensure a coordinated approach in an emergency but also fosters a safer school environment.

Notifying School Staff About Student Health Concerns

Effective communication with teachers and staff is essential to ensuring that students with life-threatening allergies receive the support and care they need. Clear, consistent messaging helps staff recognize allergic reactions, understand emergency protocols, and respond appropriately when seconds matter.

Utilizing email and student management systems like Skyward can streamline the process of sharing critical health information. Consider these best practices:

Email Notifications: Send targeted emails to teachers and key staff outlining students’ allergy action plans, emergency protocols, and any necessary accommodations.
Digital Health Records: Upload allergy action plans, medication authorizations, and emergency procedures into Skyward or your school's health management system to ensure easy access for authorized personnel.
Teacher Tips: Provide staff with quick-reference guides that summarize key allergy information and response steps, helping them feel more prepared in an emergency.
In-Person Follow-Ups: Encourage teachers to reach out with questions or concerns and offer brief, in-person training when necessary.

By integrating digital tools and direct communication, school nurses can ensure that all staff members are informed, confident, and ready to act if an allergy emergency arises.

Why Notify School Staff?

As school nurses, we often assume that others have a basic understanding of medical conditions, but that’s not always the case. Teachers and staff may not recognize the signs of an allergic reaction or know how to respond in an emergency. That’s why providing clear, accessible education is essential to keeping students safe.

Teacher Tips health cards offer a simple yet effective way to share broad information about medical conditions, including severe allergies. These quick-reference cards give staff an overview of allergy symptoms, emergency response steps, and key precautions. They also serve as an open invitation for teachers to ask questions and seek more detailed guidance as needed.

By proactively educating school staff, we can help create a safer environment where everyone is equipped to respond confidently in an allergy emergency.

Using Skyward for Health Notifications

If your school uses Skyward, take advantage of the Health module by attaching digital Teacher Tips cards under a student’s health records. Follow these steps:

Open the student’s profile in the Health tab.
Select "IHP" (Individualized Healthcare Plan).
Click "Add File" and upload the Teacher Tips document as a PDF.
Use the comment box to include student-specific notes or important details for staff.

Using Skyward to document student health conditions is a valuable tool for ensuring that essential medical information is accessible to those who need it. Be sure to add an indicator so teachers are prompted to review any health concerns that may impact their students.

If you're using an older version of Skyward and need guidance, I have a step-by-step how-to guide available HERE to help you navigate the system efficiently. Keeping health records up to date and easily accessible helps ensure a swift and informed response in case of a medical emergency.

This system is particularly helpful for middle and high school students who have multiple teachers throughout the day. Additionally, the Health Condition tab in Skyward can be a useful tool for tracking medical concerns and running reports throughout a school year.

Apply for Free EpiPens

Does your school have undesignated epinephrine available for emergency allergy situations? If you’ve been following this blog, you know that Mylan Pharmaceuticals & BioRidge Pharma offer schools two free two-packs of epinephrine auto-injectors, along with replenishment doses and training devices, each calendar year. This program has saved schools significant amounts of money while also ensuring life-saving medication is readily available.

While there is required paperwork to complete, it is straightforward. Schools must have a district physician or a local doctor willing to sign an order or provide a standing prescription.

Having emergency epinephrine in every school building can be the difference between life and death for a student, staff member, or visitor. You can find more details and apply for the program HERE.

Final Thoughts

Allergy preparedness is a vital responsibility in school nursing. Making sure there is access to emergency medication, educating staff on allergy recognition and response, and utilizing digital communication tools all contribute to a safer school environment for students with severe allergies.

If you have experience using undesignated epinephrine in a school setting or if your state provides standing orders for emergency medications, I’d love to hear from you! Share your insights in the comments—your experiences can help other school nurses strengthen their own preparedness efforts.

SCHOOL NURSE RESOURCES

PDF IHP Template

Editable IHP Google Template

Daniel Tiger PBS Episodes

Mayo Clinic- What is an Allergy?

Food Allergy & Research Education

FARE in Schools

FARE Allergy Plan

NASN Allergies & Anaphylaxis

Allergy & Asthma Network

FAACT- Food Allergy & Anaphylaxis Connection Team

The School Nurse Amazon Allergy Storefront

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Mandated Reporting for School Nurses: What You Need to Know

2025-03-01T08:02:00.001-06:00

The School Nurse's Role in Keeping Students Safe

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Mandated Reporting for School Nurses: What You Need to Know

As a school nurse, you are not just a healthcare provider—you are also a mandated reporter. This means you are legally required to report any suspected cases of child abuse or neglect. While this responsibility can feel overwhelming, understanding your role and knowing what steps to take can help you navigate this crucial aspect of your job with confidence.

What Is Mandated Reporting?

Mandated reporting laws exist to protect children from abuse and neglect. These laws require certain professionals, including school nurses, to report suspicions of harm to child protective services (CPS) or the appropriate local authorities. Every state has its own specific guidelines, so it’s essential to familiarize yourself with your state's reporting requirements and how/where to make reports.

Recognizing Signs of Abuse or Neglect

Abuse and neglect can take many forms. As a school nurse, you may notice physical, emotional, or behavioral indicators that suggest a child is in danger. Some common signs include:

Physical Abuse: Unexplained bruises, burns, fractures, or injuries in various stages of healing.
Neglect: Poor hygiene, malnutrition, unattended medical needs, or consistent lack of supervision.
Sexual Abuse: Knowledge of sexual topics beyond their age, trouble walking or sitting, or sudden behavioral changes.
Emotional Abuse: Extreme withdrawal, aggression, or excessive fear of making mistakes.

These signs alone may not confirm abuse, but they should prompt concern and documentation.

How to Make a Report

If you suspect abuse or neglect, follow these steps:

Document Your Observations – Write down detailed, factual information about what you have seen or heard. Avoid assumptions or opinions.
Follow Your School’s Protocol – Many schools have policies in place for reporting suspected abuse. While you can notify your administrator as part of following protocol, you do not need their permission to make a report.
Contact the Appropriate Authorities – Reports are typically made to CPS or law enforcement. Some states require an immediate phone report, while others allow online reporting. In Illinois, for example, mandated reporters must complete and submit a CANTS form after making a report to the Child Abuse and Neglect Hotline (1-800-25-ABUSE) or online at Illinois Department of Children & Family Services. Other states may have similar documentation requirements, so be sure to check your state’s process.
Maintain Confidentiality – Never discuss your concerns with unauthorized individuals. Your role is to report, not to investigate.

What Happens After a Report is Made?

Once a report is filed, child protective services will assess the situation and determine the appropriate course of action. This may involve interviewing the child, family members, and school personnel. Reporters may or may not receive follow-up information due to confidentiality laws. However, mandated reporters should trust that their report contributes to protecting the child and initiating any necessary interventions.

Addressing the Discomfort of Reporting

Making a report can feel uncomfortable, especially if you worry about being wrong or the potential consequences for the child and their family. Additionally, while mandated reporters remain confidential, they might not be anonymous—families may deduce who made the report based on their interactions. This can be unsettling, but it’s important to remember that your duty is to protect the child, regardless of any discomfort. You may feel uneasy about involving authorities or fear retaliation from parents. However, it is crucial to remember that mandated reporting is about protecting children and ensuring their safety. It is always better to make a report in good faith than to ignore a potential case of abuse or neglect.

Even if a situation is difficult, school nurses must trust their instincts and training. While you may feel uneasy about how families will react, mandated reporting laws are designed to prioritize child safety above all else. Reporting does not mean you are accusing someone—it means you are raising a concern that professionals can further investigate and provide outside resources that might help the family. Your role is vital in ensuring children get the help they need, even if it feels challenging in the moment.

Overcoming Common Fears About Reporting

Many school nurses hesitate to report suspected abuse for fear of making a mistake or facing backlash. Here’s why you should always report when in doubt:

You are protected by law. Most states have immunity laws that protect mandated reporters from legal repercussions if a report is made in good faith.
You don’t need proof. Your role is to report reasonable suspicions, not to investigate.
Failing to report can have consequences. In some states, failure to report suspected abuse can result in legal penalties, including fines or loss of licensure.

Final Thoughts

Mandated reporting is an essential part of protecting vulnerable students. By staying informed, recognizing the signs, and taking action when needed, school nurses play a crucial role in safeguarding children in their schools. While it may not always be comfortable, reporting is a necessary and legally required duty that can make all the difference in a child’s life. If you ever feel unsure about a situation, consult with your school’s support team or seek training on mandated reporting in your state.

Additional Resources:

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Concussion Protocols for Schools: Signs, Recovery Plans & Teacher Support

2025-02-18T15:41:00.001-06:00

What School Nurses Need to Know About Concussions

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As school nurses, we know that head injuries happen—whether it’s on the playground, during sports, or just from an accidental fall. March is Brain Injury Awareness Month, making it the perfect time to refresh our knowledge on concussion protocols, return-to-learn and return-to-play plans, and how to support teachers in accommodating students post-concussion. Let’s dive in!

Recognizing the Signs of a Concussion

A concussion is a mild traumatic brain injury (TBI) that can occur after a blow to the head or a sudden jolt. While some symptoms appear immediately, others can take hours or even days to develop.

Common Signs & Symptoms:

Physical: Headache, dizziness, nausea, sensitivity to light or noise, balance problems
Cognitive: Confusion, trouble concentrating, memory issues, slowed thinking
Emotional: Irritability, mood swings, anxiety, depression
Sleep-Related: Sleeping more or less than usual, trouble falling asleep

As school nurses, we cannot diagnose concussions, but we play a key role in recognizing symptoms and making sure students receive proper care. If a student shows any of these signs after a head injury, it’s essential to remove them from activity immediately, contact their parents, and urge medical follow-up as soon as possible. When in doubt, always refer them for further evaluation.

Best Practices for Return-to-Learn & Return-to-Play Plans

Returning to normal activities too soon can make concussion symptoms worse. That’s why gradual reintegration is key. After an official diagnoses, many doctor's or athletic trainers will provide guidelines similar to the below-

Return-to-Learn:

Start with shortened school days or reduced workload
Minimize screen time (computers, tablets, smartboards)
Provide extra breaks as needed
Allow extra time for assignments and tests
Reduce bright lights and noise exposure in the classroom

Return-to-Play:

Students should be completely symptom-free before returning to sports
Follow a stepwise approach, increasing activity levels gradually
Always get medical clearance before full participation in sports
Monitor for any return of symptoms

Educating Teachers on Concussion Recovery

Teachers play a crucial role in helping students recover, but many don’t realize how much a concussion can impact learning. As a school nurse, you can help by:

Explaining common symptoms and how they affect students in the classroom
Providing classroom accommodation tips (e.g., reducing screen time, modifying workloads, allowing movement breaks)
Encouraging open communication between teachers, parents, and medical providers

Final Thoughts

As school nurses, we’re often the first line of defense in identifying concussions and guiding students through recovery. By recognizing symptoms early, ensuring gradual reintegration into learning and sports, and educating school staff, we can help students heal safely and effectively.

Have you implemented a great concussion protocol in your school? If so, please share your experiences in the comments below!

Check out these other popular DOASN blog posts & product links.

School Nurses—Let’s Talk Documentation!

2025-02-14T21:45:00.003-06:00

School Nurse Documentation:

Ethical Considerations & Best Practices

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We all know documentation is a huge part of our job, but are we doing it in the best, most efficient way possible? If you've ever wondered about best practices, ethical considerations, or how to improve your charting skills, you won’t want to miss this!

Documentation—love it or hate it, it’s a crucial part of school nursing. Whether you’re still using paper records or transitioning to an electronic health record (EHR) system, proper documentation isn’t just about keeping track of student visits. It’s an ethical responsibility that impacts patient care, legal protection, and even your annual evaluation.

Let’s break down some of the key considerations when it comes to documentation in school nursing, including ethical challenges, timely record-keeping, and how EHRs are changing the game.

My School Nurse, Wendy DeGraffenried, has an amazing YouTube video breaking it all down. She covers:

Why timely documentation matters
Common mistakes (and how to fix them!)
Tips for navigating electronic health records (EHRs)
And so much more!

Watch it here: https://youtu.be/w-xD7pt9lH8?si=2QZVO_V7W-8d_nKR

Here's a brief written overview of what she covers in her video:

Self-Reflection: Where Do You Stand with Documentation?

Before diving in, take a moment to reflect:

What’s your current method of documentation?
Are you documenting in real time, or do you find yourself catching up hours (or days) later?
How do you handle corrections—whether on paper or in an EHR?
Have you ever experienced ethical or moral distress related to documentation?

Acknowledging these challenges is the first step toward improving your practice.

Timely Documentation: Why It Matters

Documenting student visits and interventions in a timely manner isn’t just best practice—it’s an expectation. Late entries can lead to confusion, missed details, and even impact your evaluation under the Danielson Framework (a common tool used for school nurse assessments).

Here’s what you need to know:

Aim to document by the end of the school day. If that’s not possible, make sure to note both the actual event time and the time you’re entering the record.
Consistently late documentation is considered unsatisfactory in evaluations. Even occasional delays can impact your rating.
Set a goal for yourself—whether it’s improving speed, accuracy, or reducing the number of late entries. Small improvements can make a big difference.

The EHR Transition: Your Voice Matters

Many school districts are shifting from paper documentation to electronic health records (EHRs). While this transition improves access, efficiency, and data security, it also comes with challenges.

If your district is implementing an EHR, be involved in the process! As the nurse using the system daily, you understand what works and what doesn’t. Administrators might not see the workflow challenges you face, so speak up about:

User-friendliness
Standardized naming conventions
Access for unlicensed assistive personnel (UAPs)
Security and confidentiality concerns

EHRs should support you—not create more obstacles.

Correcting Errors: What’s the Right Way?

Mistakes happen. Maybe you charted on the wrong student or entered incorrect information. The key is how you correct it:

For paper charts: Draw a single line through the error, label it as a mistake, initial it, and add the correct information. Never erase or use correction fluid.
For EHRs: Don’t delete the original entry. Instead, make an addendum explaining the error and providing the correct information. Transparency is key.

Any undocumented change can be seen as suspicious, so always follow proper correction protocols.

Delegation & UAP Documentation: Keeping It Clear

If you delegate nursing tasks to unlicensed assistive personnel (UAPs), their documentation should align with yours. Mixing documentation methods (some using paper, others using EHRs) creates confusion and gaps in care.

Make sure:

UAPs have their own login credentials for the EHR. No shared accounts or passwords!
They document only what they are responsible for—never on your behalf.
They have the right level of access to student records to complete their delegated tasks correctly.

Proper delegation and documentation protect both the nurse and the student.

Final Thoughts: Raising the Bar in School Nurse Documentation

Accurate, timely, and ethical documentation isn’t just about checking a box—it’s about providing quality student care and protecting yourself legally and professionally.

Take time to:

Evaluate your documentation habits
Set small, achievable goals for improvement
Advocate for EHR systems that work for school nurses
Ensure UAP documentation aligns with best practices

By strengthening your documentation practices, you not only improve your own efficiency but also contribute to better care for students—and that’s what school nursing is all about.

Check out these popular school nurse books!

School Nurse Documentation

2025-02-12T17:24:00.008-06:00

The Importance of Documentation for School Nurses

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As a school nurse, documentation is a huge part of your day. It keeps track of your interactions with students, staff, and parents, helps maintain continuity of care, and protects your practice. Plus, good documentation makes your job a whole lot easier!

Let’s Talk Documentation (Without the Stress!)

Ah, documentation—the part of school nursing that no one really gets excited about, but we all know is absolutely essential. It’s not just about keeping records; it’s about protecting yourself, supporting your students, and keeping everything running smoothly. And if you’ve ever had that uh-oh moment trying to remember exactly what happened during a hectic school day, you already know why good documentation matters.

Why Documentation Matters

Proper documentation serves many important purposes:

Legal Protection – If a situation ever comes into question, your documentation can serve as proof that you followed the right steps and provided appropriate care. (Of course, I’m not a lawyer, so be sure to check with your school’s legal team if you have specific concerns.)
Continuity of Care – Your notes ensure that you, other health professionals, and school staff stay on the same page about a student’s health needs, history, and treatment plans.
Health Records Matter – Whether it’s asthma, allergies, diabetes, or other conditions, proper documentation helps track progress, identify patterns, and prevent emergencies.
Compliance is Key – Schools have to follow regulations like IDEA and Section 504, and your documentation plays a big role in making sure those legal boxes are checked.

What Should You Document?

School nurses should keep a detailed record of various interactions and activities. If you’re thinking, Do I really need to write all of this down?—the answer is probably yes. Here’s a general breakdown of what to include in your daily documentation:

Student Office Visits: Always document the student’s complaint, assessment information like vital signs, signs & symptoms, treatment provided, parent contact made, and how the student left your office (sent back to class, went home, etc.).
Medications Administered: If a student is given medication per doctor's orders, include: medication name, time, dosage, route, and any side effects. If something unexpected happens, make sure to document that too.
Parent/Guardian Communication: Keep records of all phone calls, emails, and meetings with parents or guardians regarding a student's health or treatment. It’s important to document what was discussed and any actions that were agreed upon.
Emergencies & Injuries: Document any emergency situations, such as an injury, a health crisis, or an incident requiring immediate medical intervention. Write down exactly what happened, how you responded, and any follow-up care. Document how the situation was handled and what steps were taken afterward.
Health Education Provided: Document any health education provided to students or staff, whether it’s a class on hand hygiene, asthma management information, or one-on-one health counseling.

Tips to Make Documentation Easier

Documentation can feel overwhelming, especially on busy days. But these simple habits can help:

Be Specific but Concise – Skip vague statements and be clear about symptoms, treatments, and actions taken.
Use Professional, Easy-to-Read Language – Avoid abbreviations that might confuse someone else reading your notes later.
Stay Organized – Keep digital or paper records secure and easy to find. If your school uses an electronic health system, make sure you’re comfortable navigating it.
Document in Real Time – The longer you wait, the fuzzier the details become. Try to write things down as soon as possible.
Know Your School’s Policies – Every district has its own documentation rules, so be sure to follow your specific guidelines.

Final Thoughts

Documentation may not be the most exciting part of school nursing, but it’s one of the most important. By keeping accurate, detailed records, you’re not just protecting yourself—you’re ensuring the best care for your students. So take a deep breath, trust your instincts, and know that with time, documentation will feel like second nature. You’ve got this!

Check out these other popular DOASN blog posts & product links.

Illinois Schools Mandated to Implement Cardiac Emergency Response Plans Under HB 5394

2025-01-25T08:56:00.009-06:00

Illinois House Bill 5394

Preparing Schools for Cardiac Emergencies

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Starting with January 2025, all Illinois school districts are required to develop comprehensive Cardiac Emergency Response Plans (CERPs) thanks to the passing of House Bill 5394. This new law aims to improve emergency preparedness in schools and ensure rapid, efficient responses to cardiac emergencies, ultimately saving lives.

Why This Law Matters

Sudden cardiac arrest (SCA) can happen without warning and affects people of all ages, including students and staff. Immediate response is critical—every minute without intervention decreases survival chances by 10%. House Bill 5394 mandates that schools create detailed response plans that cover:

Accessibility of AEDs (Automated External Defibrillators): Ensuring AEDs are strategically placed and maintained.
Staff Training: Regular training for staff members on CPR and AED use.
Emergency Response Protocols: Clear steps for identifying cardiac emergencies, notifying first responders, and guiding emergency personnel.

By implementing these measures, schools can create a safer environment and be better equipped to handle life-threatening cardiac events.

What This Means for School Nurses

As frontline healthcare professionals in schools, nurses play a crucial role in developing and executing these response plans. From leading staff training to coordinating emergency procedures, school nurses are vital in ensuring that CERPs are thorough and effective. Staying informed and prepared is essential for meeting these new requirements.

Take Action: Get Prepared with Our CE Course

Understanding and developing a comprehensive Cardiac Emergency Response Plan can feel overwhelming, but you don't have to do it alone. This 1-Hour CE Course on Cardiac Emergency Response Planning provides in-depth information and practical tools to help you navigate this new mandate with confidence.

Course Highlights:

Step-by-step guidance on creating a compliant CERP.
Access to an entire Google Drive folder full of example plans, templates, and resources.
Flexible learning that fits your busy schedule—complete it anytime, anywhere.

Don't wait until the last minute—equip yourself with the knowledge and resources you need to meet House Bill 5394 requirements.

[Enroll Now] and take the first step toward creating a safer school community!

Check out these other popular DOASN blog posts & product links.

Managing Medications in Schools: A Guide for School Nurses

2024-12-28T18:35:00.001-06:00

Medication Madness: Sorting It Out One Dose at a Time!

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Hopefully Helpful School Nurse Tip: Managing medications at school can feel like a juggling act, but it doesn’t have to be overwhelming. Want to brush up on the key rules and best practices that every school nurse should know? Check out our latest blog post for tips, insights, and strategies to make medication management a breeze!

Medication administration is a daily occurrence for any school nurse; supporting student safety and academic success by addressing health needs during the school day. However, managing medications in schools requires a thorough understanding of scope of practice, the state's nursing practice act, and school policies & procedures. Here’s an overview of key considerations for school nurses as they navigate this critical responsibility.

Understanding Scope of Practice

School nurses function under their state's Nurse Practice Act, which defines the legal scope of practice and responsibilities for licensed nurses. Administering medications is a task that falls squarely within this scope, but it comes with specific guidelines:

Delegation: Nurses must understand which tasks, if any, can be delegated to unlicensed assistive personnel (UAP). State laws vary widely, but most require that the school nurse assess the situation and provide training and supervision when delegation is permitted.
Clinical Judgment: Nurses are responsible for assessing whether it is safe to administer a medication based on their training and the provided orders. They must also monitor for potential side effects or adverse reactions.

State Nursing Practice Acts and Regulations

Every state has a Nurse Practice Act that governs nursing practice, including medication administration in schools. Key elements often include:

Medication Orders: Most states require a written order from a licensed healthcare provider and parental consent before a school nurse can administer any medication.
Storage and Handling: Nurses must follow state regulations regarding the safe storage of medications, which often include keeping them in a locked cabinet and maintaining controlled substances under stricter conditions.
Documentation: Proper record-keeping is critical. Nurses must document every dose administered, including the time, dosage, and any observations or reactions.
Standing Orders: Some states allow standing orders for common medications like epinephrine for anaphylaxis or albuterol for asthma emergencies. Understanding what is allowed in your state is crucial.

Key Considerations for School Nurses

Training and Competence School nurses must be well-versed in administering various forms of medications, including oral, topical, inhaled, and injectable forms. They should also be trained in emergency response protocols, such as administering epinephrine or glucagon.
Delegation and Supervision When delegating medication administration to UAP, the school nurse must ensure they are trained and competent to handle the task. Regular evaluations and ongoing communication are essential to maintain student safety.
Parental and Provider Communication Clear communication with parents and healthcare providers is essential. Nurses often serve as liaisons, ensuring that orders are accurate, medications are provided in the original pharmacy-labeled container, and any changes are promptly updated.
Emergencies and PRN Medications Nurses must be prepared to administer emergency medications like epinephrine, naloxone, or seizure rescue medications. Procedures for these situations should be clearly outlined and practiced through drills or simulations.

Common Challenges and Best Practices

Challenge: Students forgetting their medication at home or arriving without required documentation.
- Solution: Develop clear policies and communicate expectations with families at the start of the school year. Use reminders and follow-up systems as needed.
Challenge: Balancing medication responsibilities with other nursing duties.
- Solution: Streamline processes with electronic health record systems and standardized documentation forms.
Challenge: Managing medication inventory.

Solution: Follow district policies & procedures for counting, logging, and storing medications.

Advocacy and Professional Development

School nurses should advocate for policies that align with best practices and ensure student safety. This includes:

Participating in policy development at the school or district level.
Engaging in continuing education opportunities to stay updated on medication guidelines and nursing regulations.
Joining professional organizations, such as the National Association of School Nurses (NASN), to access resources and network with peers.

Conclusion

Managing medications in the school setting is a vital yet complex responsibility that requires adherence to state laws, clinical expertise, and strong communication skills. Make sure you stay informed about your scope of practice and state regulations. Remember, when in doubt, always consult your state’s Nurse Practice Act or reach out to your state’s board of nursing for guidance.

Check out these other popular DOASN blog posts & product links.

Celebrating 2024: Top Highlights and Resources for School Nurses

2024-12-27T08:37:00.004-06:00

2024: A Year to Celebrate for The School Nurse LLC!

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Hopefully Helpful School Nurse Tip: From empowering CE courses to top product recommendations and digital tools that saved you time, 2024 has been a year of growth and connection. Dive into the DOASN most-read blog posts, best-selling resources, and highlights that made this year unforgettable. 👉 Read the full article below!

2024 in Review: Milestones, Resources, and Inspiration for School Nurses

As 2024 comes to a close, it’s the perfect time to reflect on the milestones, achievements, and the incredible connections we’ve built this year at The School Nurse LLC. From launching a brand new website complete with approved Continuing Education courses and digital resources to sharing content with school nurses everywhere, this year has been nothing short of amazing. I'm ready to take a moment to celebrate some highlights and look back on what made this year truly special.

Continuing Education Courses for School Nurses

This year, I introduced several new continuing education (CE) courses designed to empower school nurses and help them navigate their specialty roles with confidence. One of the standout courses, HOT TOPICS FOR NEW SCHOOL NURSES: Kickstart Your Journey With Confidence, quickly became a favorite, for new school nurses.

Another crowd-pleaser, IEPs & SCHOOL NURSES: ESSENTIAL BEGINNER BASICS, served as a guide to understanding the IEP process, qualifying disabilities, and working with colleagues. This course gave school nurses the confidence to collaborate effectively with special education teachers and special services staff, reinforcing their role as strong team players.

I'm thrilled to see how many of you enrolled in these courses, shared your experiences, and used the tools to grow professionally. Your dedication is inspiring and pushes me to keep developing resources specific to your needs.

Best-Selling School Nurse Products of 2024

This year, school nurses discovered (and rediscovered!) some of the best tools and products to support their practice through our affiliate recommendations. Of course my all time favorite is still THIS PRODUCT, but here’s a look at the top-selling products other school nurses purchased:

Amazon Favorites: The portable pulse oximeter, resource books, and fun t-shirts were absolute hits among school nurses looking for practical and fun tools for their clinics.

Teachers Pay Teachers Resources: Editable templates for individualized healthcare plans and medication administration and inventory sheets were in high demand, helping school nurses stay organized and efficient.

Etsy Finds: Custom nurse badge reels and bulletin board decor items topped the charts, but nothing can match a school nurse specific t-shirt- and these 3 were the top three!

Zazzle Treasures: School nurse-themed items on Zazzle were perfect for office use and decor!

This year, thousands of school nurses connected on Instagram and Facebook, sharing relatable content, easy-to-use tips, and moments of inspiration. Check out these top posts:

Instagram: Follow along on Instagram for a peek behind the scenes of school nursing life! From relatable quotes that will make you smile to snapshots of the day-to-day challenges and triumphs, you'll find plenty to connect with.

Facebook: A post highlighting "10 Must-Have Tools for Every School Nurse" generated lively discussions and helpful recommendations from school nurses around the country.

Thank you for every like, comment, and share—

your support helps build these loyal communities of school nurses.

Free Newsletter for New School Nurses

In 2024, a free biweekly newsletter written specifically for new school nurses was also launched. Packed with essential tips, resources, and encouragement, this newsletter has become a valuable tool for nurses navigating the challenges of their first year. If you’re not already subscribed, be sure to join us and get insights delivered right to your inbox!

Digital Tools and Templates for Success

Digital products continued to shine in 2024, especially the newly launched 504 Plan Templates for School Nurses. These resources were designed to save time and simplify processes, and I'm thrilled to hear how they’ve made a difference in your daily practice.

Looking Ahead to 2025

As we wrap up the year, I'm filled with gratitude for this incredible community of school nurses. Your dedication to your students and your profession inspires me. Looking ahead to 2025, I'm excited to bring you even more resources, courses, and tools to help you thrive in your role.

Thank you for being a part of The School Nurse LLC community.

Here’s to another year of growth, connection, and success!

Check out these other popular DOASN blog posts & product links.

HIPAA, FERPA, and Teaching Staff About Health: A School Nurse’s Guide

2024-12-25T15:41:00.003-06:00

HIPAA vs. FERPA

What New School Nurses Need to Know

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Hopefully Helpful School Nurse Tip: Starting your career as a school nurse can feel like learning a new language—especially when it comes to laws like HIPAA and FERPA. These privacy regulations are often confused, but understanding the differences is essential to managing student health information appropriately. And while you're juggling those details, you’re also teaching school staff how to care for students with health conditions. Let’s break it all down so you feel confident in both roles!

Remember, I'm not an attorney or legal expert and this is not official legal advice. This information is intended for educational purposes only. Please consult with your school district for all of their definitions, policies/procedures, & guidelines.

HIPAA vs. FERPA: The Basics

If you’re wondering where HIPAA ends and FERPA begins, you’re not alone. Here’s a quick breakdown:

What Is HIPAA?

The Health Insurance Portability and Accountability Act (HIPAA) ensures the privacy of patient health information (PHI) in healthcare settings. It’s what doctors, hospitals, and insurance providers follow to keep patient information secure.

In a school setting, HIPAA may apply if you work with outside healthcare providers, like a student’s pediatrician or therapist.

What Is FERPA?

The Family Educational Rights and Privacy Act (FERPA) protects educational records, including health-related information maintained by the school. These records can include IEPs, 504 plans, school physical exams and immunization records.

FERPA governs how schools collect, share, and store student information. Unlike HIPAA, it’s designed specifically for educational institutions.

Key Differences Between HIPAA and FERPA

HIPAA applies to healthcare providers.
FERPA applies to schools and educational records.
Example: If a student’s doctor faxes you a medication order, that’s HIPAA. Once the order becomes part of the student’s school record, it’s governed by FERPA.

Sometimes, these laws intersect. For instance, if you need to share a student’s health information with an outside provider, you may need consent from the parent/guardian to comply with both HIPAA and FERPA. Always check your district’s policies for specific guidance.

What About Sharing Health Conditions With Teaching School Staff?

FERPA allows the sharing of student health information with school staff on a "need-to-know" basis if it is necessary for them to perform their job duties and ensure the safety or well-being of the student. Here’s a bit more detail:

FERPA and Sharing Health Information

Permissible Sharing: FERPA permits school nurses and administrators to share student health information with teachers, aides, and other school staff who need the information to support the student effectively. For example, sharing a diabetes action plan with a teacher who supervises lunchtime would be appropriate.
Parental Consent: In most cases, schools do not need explicit parental consent to share information internally for legitimate educational interests, such as maintaining safety or providing necessary care.
Minimum Necessary Information: FERPA encourages sharing only the information necessary for the staff member to perform their role. For example, you might tell a bus driver that a student has severe asthma and what to do in case of an attack, without divulging unrelated medical history.

Emergency Situations

FERPA also provides more flexibility in emergencies. If a student’s health or safety is at immediate risk, you can share relevant information with those who can help, including external parties like first responders.

In General Everyday Situations

One of the most impactful parts of your role is helping teachers and staff understand student health needs of any student in general. What seems like simple knowledge to you, might be new information for someone outside of the health field. Here are a few tips to make those conversations effective:

1. Start With the Basics

Explain the health condition in simple terms. Focus on what staff need to know, like:

Common symptoms.
Triggers to avoid.
Immediate steps to take during an emergency.

For example, when teaching about asthma, highlight signs of an asthma attack and demonstrate how to use an inhaler or spacer if necessary.

2. Create Handy Resources

Quick-reference guides or infographics can be lifesavers for busy staff. Consider including:

Allergy protocols.
Seizure action plans.
Diabetes care instructions.

These resources should be easy to understand and accessible in classrooms, staff lounges, or online portals.

3. Use Real-Life Scenarios

Bring learning to life by sharing real-world examples. Role-playing scenarios, like responding to a student’s allergic reaction and using a trainer epi-pen, can help staff feel prepared and confident.

4. Respect Confidentiality

Remind staff to keep student health information private. Share only what is necessary to provide safe care. For example, instead of saying, “Jasmine has diabetes,” you can teach, “If a student has low blood sugar, offer a snack like juice or crackers.”

Bringing It All Together

As a school nurse, you’re the bridge between student health and education. Understanding the basics of HIPAA and FERPA helps you protect privacy, while teaching staff about health conditions ensures students receive safe, informed care.

By creating a supportive environment with clear communication and resources, you’re setting everyone up for success.

Need More Tools?
Check out this HIPAA vs. FERPA Quick Guide or these Teacher Tips for Staff Training to make your work easier.

Check out these other popular DOASN blog posts & product links.

What School Nurses Need to Know About 504 Plans

2024-12-21T18:33:00.002-06:00

Behind the Numbers: Demystifying 504 Plans

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Hopefully Helpful School Nurse Tip: It's important to stay on top of the tools and resources that can make a big difference for our students. 504 Plans are a vital resource that makes sure students with disabilities receive the support they need to succeed in the school environment. Whether you're new to this process or looking for a quick refresher, I’ve got some helpful insights and tips to share with you- read on!

Understanding 504 Plans: A Guide for School Nurses

As school nurses, we play an essential role in ensuring that all students have access to the care and support they need to thrive academically and socially. One critical tool in supporting students with disabilities is the 504 Plan. Let’s take a closer look at what 504 Plans are, who they serve, and why they’re so important.

What Is a 504 Plan?

A 504 Plan is a formal plan developed by schools to provide accommodations, supports, and services to students with disabilities. The goal of these plans is to make sure that students with health related disabilities can access the general education curriculum on an equal footing with their peers.

Unlike an Individualized Education Program (IEP), which is specifically for students who require special education services, a 504 Plan focuses on accommodations within the general education setting. These plans are written specifically to meet the unique needs of each student and address barriers that might limit their ability to participate fully in school.

Who Does a 504 Plan Serve?

A 504 Plan serves students with disabilities as defined by Section 504 of the Rehabilitation Act of 1973, a landmark civil rights law. According to this legislation, a disability is any physical or mental impairment that substantially limits one or more major life activities. These activities can include things like walking, learning, eating, breathing, and concentrating.

Examples of conditions that might qualify a student for a 504 Plan include:

Diabetes
ADHD
Asthma
Anxiety or Depression
Seizure Disorder

Legal Protections Under Section 504

Section 504 of the Rehabilitation Act of 1973 is a federal law that prohibits discrimination against individuals with disabilities in any program or activity receiving federal financial assistance, including public schools. It ensures that students with disabilities are entitled to a Free Appropriate Public Education (FAPE), which includes necessary accommodations to access education.

For school nurses, understanding this law and its implications is critical. We’re often the first point of contact for identifying students who may benefit from a 504 Plan. By collaborating with families, educators, and healthcare providers, we can help develop and implement plans that truly support student success.

The School Nurse’s Role in 504 Plans

As a school nurse, your involvement in the 504 Plan process might include:

Identifying health-related barriers to learning or participation.
Providing documentation of medical conditions and their impact on the student.
Collaborating with the 504 team to develop appropriate accommodations (e.g., creating care plans for students with chronic conditions).
Educating staff about the student’s needs and how to implement the plan effectively.

Examples of Common Accommodations

504 Plans can include a wide range of accommodations, such as:

Access to snacks and water for students with diabetes.
Extra time for assignments and tests for students with ADHD.
Permission to carry and self-administer an inhaler for students with asthma.
Preferential seating for students with hearing impairments.

Final Thoughts

504 Plans are a vital tool for ensuring equity in education. By working as advocates for our students and collaborating with the broader school team, school nurses can help create an inclusive environment where every student can succeed.

Next Step

Please check out our 504 Plan Ready To Use Google Templates for school nurses.

Check out these other popular DOASN blog posts & product links.

School Nurse Budgets: Tips for Making Every Dollar Count

2024-11-10T08:11:00.012-06:00

Navigating the School Nurse Budget:

Tips for Making Every Dollar Count

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Hopefully Helpful School Nurse Tip: Whether you’re working with a robust or limited budget, knowing what funds you have, where they come from, and how to maximize every dollar can make a world of difference.

Introduction

A public school nurse's budget might not be the largest line item in the school’s financial plan, but every dollar counts when it comes to supporting student health. Whether you're a new school nurse or a seasoned professional, understanding your budget is crucial for ensuring you have the supplies, resources, and tools to meet students' needs throughout the year. Let’s break down the basics of a typical public school nurse budget, explore where funds typically come from, and discuss strategies to make the most of these essential resources.

1. Understanding the Basics of a Public School Nurse Budget
Most public school budgets operate on a fiscal year from July 1 to June 30, which means any unspent funds by the end of June often can’t be rolled over into the next year. This structure makes it critical to understand your budget early on and plan strategically for the school year’s demands. A school nurse budget might cover essentials such as:
Basic medical supplies: Bandages, gloves, disinfectants, thermometers, and over-the-counter medications (as allowed).
Equipment: Items like vision and hearing screening tools, blood pressure monitors, AEDs, and digital thermometers.
Office supplies: Forms, filing systems, printer ink, and other supplies for managing records and documentation.
Training and professional development: Some budgets may allow for conference attendance or CE courses.
Each of these areas directly impacts your ability to provide care efficiently, so being aware of your budget limits early on can help you prioritize and plan accordingly.
2. Know Your Funding Sources
Funding for school nurse budgets can come from multiple sources, including district funds, state health grants, and sometimes even specific programs that allocate funds for student health services. It’s helpful to have a conversation with your school’s administration or finance department to identify exactly where your funding comes from and what restrictions may apply. In some cases, donations, fundraising, or grants may also supplement a school nurse budget, so consider seeking these additional resources if your basic budget falls short.

3. Strategically Spend: “Use It or Lose It”
As you move into the second half of the school year, it’s a good idea to assess how much of your budget remains and create a spending plan for the remaining funds. This might include restocking items you know you’ll need for the next semester or investing in equipment that could make your job easier in the long term. Think of this mid-year check-in as a “use it or lose it” review. Identify priorities and stretch your budget by purchasing in bulk or collaborating with other departments on shared supply orders.
4. Planning Ahead for Next Year
Finally, keeping an eye on next year’s needs is equally important. Create a list of supplies or resources you would like to add to your office in the future, based on patterns you see in your student population’s health needs. If you’re noticing a higher number of students with chronic health conditions or mental health needs, consider advocating for specific funding to meet those challenges in the upcoming year.

Building a case for the importance of a well-funded school nurse’s office, complete with data on student visits, health needs, and the impact of proper resources, can go a long way in securing future support from school administration.
To Sum Up
Managing a public school nurse budget may feel like balancing a tightrope, but with a proactive approach, you can ensure every dollar serves a purpose. By understanding your funding, assessing your current needs, and planning for the future, you’re making sure that your students have access to the health resources they need to thrive. Remember, every tool and supply in your office contributes to a healthier school environment—so let’s make every dollar count!

PS Members of my newsletter received access to a FREE editable school nurse budget sheet! Don't miss out on future freebies- sign up HERE to receive the monthly newsletter!

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How School Nurses Can Use Data to Advocate for Their Impact

2024-10-27T14:59:00.005-05:00

Data-Driven School Nursing: Show Your Impact With Ease

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Hopefully Helpful School Nurse Tip: If you’re like many school nurses, you’re used to getting asked, “How many students did you see today?” It’s a common question, but it represents a powerful opportunity to demonstrate the true scope of your daily work. With a data-driven approach, you can move from tallying numbers to telling the story behind the numbers.

Why Track School Nursing Data? In today’s education landscape, it’s no longer enough to just tell others—whether it’s administration, the school board, or fellow staff members—about how busy you are; you need to show them. Structured, accurate data helps make your role and its impact more visible. A well-organized system for data collection does more than save time; it empowers you to demonstrate the value of your work. And by tracking data, you can answer key questions like:

How frequently do students need to visit the nurse’s office?
What are the most common reasons for student visits?
How does the nurse’s office support overall school attendance?

Getting Started with the Google Form Nurse Log Sheet

Enter the Google Form Nurse Log Sheet, a straightforward tool I created for busy school nurses. This form allows you to easily log daily visits, track recurring issues, and collect data for easy reporting. You can even customize it! Add fields for specific teachers, treatments, or common complaints so you have all the information you need at your fingertips. This tool turns your day-to-day log into a powerful end-of-year report.

At the end of the school year, you can compile your data into a polished report to share with school administrators and the Board of Education. I do this every year using Canva to create a clear, two-page summary that highlights key data points from the school year. This quick, professional presentation shows administrators exactly how you’re impacting student success.

Ready to start collecting data that speaks for itself? Purchase your Google Form Nurse Log Sheet here!

Digging Deeper With Skyward Reports

If you’re using Skyward, you have another fantastic way to gather insights. Running reports from Skyward’s original version offers even broader access to student health data and trending insights. Over the years, I’ve used Skyward to analyze peak periods (think flu season!) and to prepare for the school board meetings with clear, evidence-backed information on how we’re supporting students’ health needs.

Want to learn more about maximizing Skyward’s reporting features? Learn more here!

Make Your Work Count

Data collection might seem like one more task, but it can be a game-changer when it’s quick, efficient, and set up to work for you. Instead of scrambling to tally visits or recall specifics, let these tools do the heavy lifting. From advocating for resources (including more office help!) to highlighting the impact of your efforts, you’ll have the data to back you up and make a lasting impression. How do you track and report your yearly data?

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Self-Care for New School Nurses

2024-09-29T13:23:00.013-05:00

Self-Care for New School Nurses:

Prioritizing Your Wellness

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Hopefully Helpful School Nurse Tip: School nurses work boundaries refer to the limits we set for ourselves in the workplace. These limits help us maintain a healthy work-life balance, protect our well-being, and ensure we are able to perform our duties to the best of our abilities.

School Nurse Work Boundaries

Starting your career as a school nurse is both exciting and challenging. You’re stepping into a role where you’ll have a direct impact on student health and well-being, but don’t forget that your well-being matters just as much! Self-care isn't just a nice-to-have—it's essential for maintaining your energy, enthusiasm, and mental clarity throughout the school year.
Here are a few simple ways to prioritize your self-care and create a sustainable routine:

1. Manage Stress Before It Manages You

It’s easy to get caught up in the fast-paced environment of a school health office. Between seeing students, handling emergencies, and managing documentation, stress can quickly build. Try incorporating short stress-reducing practices into your day:
Take breaks: Step away for a few minutes to breathe or stretch. Schedule & take your lunch break at a time that is most convenient for your office.
Practice mindfulness: Mindfulness apps or deep breathing exercises can help calm your mind.
Delegate when possible: Ask for help from your team or office staff when tasks pile up.
These small actions can reduce stress, leaving you feeling more balanced and focused.

2. Nurture Work-Life Balance

Finding work-life balance is crucial in the early stages of your school nursing career. Without healthy boundaries, it’s easy to feel burnt out. Be mindful of the time you spend at school and make an effort to unplug when you’re off duty. Here’s how:
Set a schedule: Try to maintain consistent work hours and avoid taking schoolwork home unless it’s absolutely necessary.
Unwind with hobbies: Whether it's reading, exercising, or catching up with friends, engage in activities that recharge your energy.
Use your personal time wisely: Take care of yourself by planning self-care activities like a quiet evening or a weekend adventure.
Balancing work with personal life will help you be a more effective and happier nurse.

3. Set Healthy Professional Boundaries

Establishing professional boundaries is key to sustaining your well-being in the workplace. Here are a few areas to focus on:
Communication boundaries: Let colleagues and students know when you are available and when you need uninterrupted time to focus. It’s okay to say no if your plate is full!
Emotional boundaries: While it’s natural to care deeply for your students, protect your emotional energy by not taking on more than you can handle.
Time boundaries: Be mindful of your working hours and avoid staying late consistently. Prioritize tasks that need immediate attention and save others for the next day.
Setting these boundaries allows you to give your best while also protecting your energy and maintaining your mental health.

A Final Thought

Remember, taking care of yourself is not selfish—it's an essential part of being a successful school nurse. When you're rested, balanced, and stress-free, you're better equipped to care for your students and handle the daily demands of your role. Make self-care a priority so you can continue making a positive impact without burning out!
Ready for some more ideas? Download this list of 60 ideas created just for school nurses!

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