Google Workspace Updates

Publish a Sheets canvas as a standalone link

2026-11-11T13:58:56.335-08:00

Earlier this year we introduced Sheets canvas, which uses Gemini to turn spreadsheet data into interactive mini-apps like dashboards, kanban boards, and calendars. Starting today, you can publish a Sheets canvas directly to its own link, granting others read-only access to interact with the mini-app without sharing the full source spreadsheet. The published link is separate from the spreadsheet URL and has its own audience setting, so you can publish a canvas to your whole organization even if the file itself is shared with a smaller group.

For example:

An events coordinator can publish a conference agenda as a filterable schedule for hundreds of attendees while only the planning team edits the source sheet.
A program manager can publish a launch timeline from the team's tracker, giving stakeholders across the company a live view of milestones without edit access to the spreadsheet.
A learning and development lead can publish a course calendar so anyone in the company can see upcoming sessions, while the training team manages the data source.

You can only publish a Sheets canvas that you have edit access to. To publish, click the icon in the canvas toolbar, then click the “Publish canvas” option. A user can also choose between automatically republishing the canvas whenever changes are made to the source sheet or publishing a static view based on the current state of the data. From the same icon, you can copy the link, change the audience, or stop publishing at any time. Publishing is currently available in Sheets on the web.

Publishing a Sheets canvas from the icon in the canvas toolbar, then opening the published link from an account without access to the spreadsheet

Getting started

Admins: There is no new admin control for this feature. Canvas publishing uses the existing Publish to the web capability, so the Drive sharing setting that allows users to publish files on the web applies. Visit the Help Center to learn more about managing external sharing for your organization.
End users: This feature is available by default. In a spreadsheet with a canvas tab, click the icon in the canvas toolbar, then select the “Publish canvas” option. Visit the Help Center to learn more about creating a Sheets canvas and publishing files to the web.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 11, 2026
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 2, 2026

Availability

Business: Business Standard and Plus
Enterprise: Enterprise Standard and Plus
Consumer: Google AI Pro and Ultra
Education Add-ons: Google AI Pro for Education
AI Add-ons: AI Expanded Access

Note: Creating and editing Sheets canvases is subject to per-user usage limits. See the Help Center for more information.

Resources

Google Workspace Admin Help: Manage external sharing for your organization
Google Docs Editors Help: Create a Sheets canvas
Google Docs Editors Help: Make Google Docs, Sheets, Slides & Forms public
Google Workspace Updates Blog: Use Sheets canvas to visualize data in custom, interactive mini-apps

Organize and communicate complex information with numbered and nested lists in Google Chat

2026-11-11T13:18:23.229-08:00

You can now use numbered lists and nested lists in your Google Chat messages. Numbered lists work well for step-by-step instructions, rankings, and agendas. Nested lists let you break a main point into smaller details, which helps for meeting notes, project plans, and status updates.

You can mix bulleted and numbered lists in the same message and nest items up to five levels deep. Start a numbered list from the formatting toolbar or by typing "1." at the start of a line. Lists can be created in Google Chat on the web and will display for everyone in the conversation on web, Android, and iOS. Support for creating lists on Android and iOS will follow.

Getting started

Admins: There is no admin control for this feature.
End users: There is no end user setting for this feature. Visit the Help Center to learn more about formatting messages in Google Chat.
Developers: Chat apps can send numbered and nested lists using standard Markdown syntax through the Google Chat API. Visit the Google Chat API documentation to learn more.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 10, 2026

Availability

Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

Google Help: Add formatting to your Google Chat messages
Google Chat API Developers: Format messages

Expanding Gemini in Gmail to more Google Workspace users

2026-11-10T13:45:00.317-08:00

We’re expanding the availability of some Gemini in Gmail features to more Google Workspace users aged 18 and older. Previously available to consumer accounts and specific Workspace editions, these tools are now being brought to the core Workspace experience by expanding availability to all Workspace users 18 years and older to help users with a school or work account manage their communications more efficiently.

Specifically, eligible users will now have access to:

AI Overview conversation summaries: AI Overview at the top of long email threads synthesize key points and replies in the conversation.
Help me write (non-personalized): Generate complete email drafts or refine existing text based on simple prompts, such as "Draft a professional follow-up and thank-you for the interview.

Managing an overflowing inbox and composing refined replies can be a significant hurdle for educators, students, and professionals. These features act as an intelligent assistant, removing the friction of manual sorting and drafting.

Getting started

Admins: As an admin, you can choose to disable Gemini features in Gmail. Visit the Help Center to learn more about managing access to Gemini features in Workspace services.
End users: These features will be ON by default and can be disabled by the user. Visit the Help Center to learn more about drafting emails with Gemini in Gmail and catching up on email threads with AI Overview conversation summaries

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 10, 2026

Availability

Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts who are 18 years or older and have smart features in Gmail enabled.

Resources

Google Workspace Admin Help: Manage access to Gemini features in Workspace services
Keyword: Gmail is entering the Gemini era
Google Help: Learn about smart features & controls for Google Workspace & other Google products
Google Help: Draft emails with Gemini in Gmail

Schedule meetings in a single click from conversations in Google Chat

2026-11-10T08:32:49.471-08:00

With help from Gemini, we’re making it easier than ever to schedule meetings directly from conversations in Google Chat.

When someone in a Chat conversation with up to five members suggests finding a time to meet, using a phrase such as “Are you free tomorrow afternoon to go over the proposal?” or “Let’s grab 15 minutes to discuss this in person”, Gemini automatically detects the intent to schedule a meeting, and underlines the relevant text. Hovering over the underlined text reveals a scheduling card that includes:

Suggested times: Up to three meeting times based on Google Calendar availability, with any conflicts clearly flagged.
Attendees: Guests are filled in from the conversation, including people mentioned by name.
Suggested meeting title: A suggested title based on the context of the conversation, which you can edit directly in the card.

Simply select a time and and click Schedule to create the meeting in a single click. A confirmation appears in the conversation, so everyone knows the meeting is booked. If you need to configure additional details, click Open in Calendar to finish scheduling the meeting.

Hover over the underlined text in a message to see suggested times, attendees, and a meeting title, then schedule the meeting in one click.

By helping you schedule meetings without breaking the flow of conversation, this feature enhances team collaboration and reduces context switching while streamlining one of the most common tasks in Google Chat. Some things to note:

At launch, this feature is available in Google Chat on the web (chat.google.com and Chat in Gmail) in English.
Suggestions appear in direct messages and in small group conversations with up to 5 participants.
To avoid being disruptive, Gemini only underlines messages with a clear request to set up a new meeting.

Getting started

Admins: This feature will be ON by default for eligible users. To use it, users need to have smart features and personalization turned on. There is no separate admin control for this feature. Visit the Help Center to learn how to manage access to Gemini features in Workspace services and how to turn Gmail, Chat, and Meet smart features and personalization on or off.
End users: Visit the Help Center to learn more about using Smart Actions in Google Chat.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) started on November 9, 2026

Availability

Business: Business Standard and Plus
Enterprise: Enterprise Standard and Plus
Other Editions: Frontline Plus
Other Add-ons: AI Ultra Access

Resources

Google Help: Learn how to use Smart Actions in Google Chat
Google Workspace Admin Help: Turn on or off Gmail, Chat, and Meet smart features and personalization
Google Workspace Admin Help: Manage access to Gemini features in Workspace services
Google Workspace Updates Blog: Use Help me schedule to easily set up a meeting time over email

Pause and schedule automated workflows with the new “Wait until” step in Workspace Studio

2026-11-09T19:06:17.861-08:00

To give teams greater control over the timing and pacing of their automated workflows, we are introducing a new “Wait until” step in Google Workspace Studio flows. With this new flow control step, users can pause a flow at any point in its execution—including inside conditional branches (Check if) and loops (Repeat for each)—and automatically resume it at a specified future date and time or after a set duration (up to 14 days).

Previously, multi-stage workflows that required time delays—such as sending a follow-up email a few days after a customer meeting, spacing out onboarding reminders, or waiting until Monday morning to post a team digest in Google Chat—had to be split across separate scheduled flows. The Wait until step lets you build and manage these end-to-end sequences within a single flow without writing code.

When adding a Wait until step to a flow, you can configure how long the flow should pause with several modes:

Specific day next week: Continue next Monday at 8AM—ideal for deferring non-urgent notifications or weekly follow-ups until the start of the next workweek.
Specific day and time: Wait 3 days before following-up at 5PM—making it easy to schedule multi-day email sequences, task reminders, and deadline check-ins.
After a set duration: Pause the flow for 30 minutes—or any combo of hours, minutes, and seconds (up to 14 days total) before automatically continuing to the next step.

While a flow is paused, you can monitor its real-time progress in the Workspace Studio Activity tab, which logs the scheduled resume timestamp and time zone (for example, “Waiting until {datetime}” and “Flow resumed on {datetime}”).

Getting started

Admins: There is no admin control for this feature.
End users: Try the feature in Google Workspace Studio. Visit the Help Center to learn more about this step.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on November 9, 2026

Availability

Business: Business Starter, Standard, and Plus
Enterprise: Enterprise Standard and Plus
Education: Education Fundamentals, Standard, and Plus
Education Add-ons: Google AI Pro for Education; Teaching and Learning
Other Add-ons: AI Expanded Access

Resources

Google Workspace Admin Help: Workspace Studio
Workspace Studio Help: Get Started with Workspace Studio
YouTube: Workspace Studio Playlist
Discord: Workspace Studio Channel

Scale customized AI across your team with skills in Google Workspace and Workspace Studio

2026-11-09T16:03:58.641-08:00

Following our initial announcement and recent rollout update, skills in Google Workspace — reusable, custom instructions that guide Gemini to apply your team’s rules, templates, and reference files — are now rolling out across Google Workspace Studio and Workspace apps. Here’s how to get started:

Create, test, and share skills in Google Workspace Studio and Google Docs: Build skills from scratch, start from new turnkey templates, or edit Markdown-native (SKILL.md) files directly in Google Workspace Studio, and test how they generate email drafts, documents, or presentations before turning them on. You can also draft and collaborate on skills in Google Docs, and share copies of your skills from Workspace Studio so teammates can customize and enable them for their own workflows.
Create and edit skills in context across Workspace apps: You can prompt Gemini directly in Gmail, Google Docs, Google Slides, Google Drive, and Google Chat to create, refine, and test skills without leaving the app you’re working in.
Use skills automatically or with an @, and connect them to Studio flows: Once you turn on a skill, Gemini in Gmail, Google Docs, Google Slides, Google Drive, and Google Chat can automatically recognize when that skill is relevant and apply it to your prompt, or you can invoke one or more skills explicitly at any time with an @mention (including combining multiple skills in a single request). Skills can also trigger Workspace Studio flows configured with a “Start manually” or “On a schedule” starter step.

These capabilities unlock powerful ways to standardize everyday work across your team. For example:

A marketing or sales team can maintain approved brand voice, tone, and structure across email drafts in Gmail, proposals in Docs, and pitch decks in Slides.
A finance or legal specialist can standardize recurring contract, proposal, or invoice reviews against reference guidelines stored in Google Drive.
A project lead can generate recurring status updates grounded in living meeting notes, Chat conversations, and Drive files without re-typing formatting instructions each week.

Create, test, and invoke skills across Google Workspace Studio and Workspace apps

A few things to know for end users:

Supported surfaces, mobile access, and language: Creating, editing, testing, and sharing skills are available on the web. Invoking skills is supported on the web in Workspace Studio, Gmail, Google Docs, Google Slides, Google Drive, and Google Chat, as well as in the Google Chat mobile app on Android and iOS. Skills in Workspace are not yet available in Google Sheets or Google Meet, and currently support English prompts and instructions only.
How skill sharing and Drive file permissions work in Workspace Studio: Sharing a skill from Workspace Studio gives recipients an independent copy that they can review, customize, and turn on in their own skills library (subsequent edits you make to your skill won’t overwrite copies others have already saved). If your skill references Google Drive files, you’ll also need to share access to those files with recipients.
Skills in Workspace are separate from skills and Gems in the Gemini app: Skills created in Workspace do not sync automatically with skills or Gems in the Gemini app, and the upcoming automated migration of remaining Gems in 2027 will convert Gems to draft skills exclusively in the Gemini app — not in Workspace Studio or Workspace apps. Because both environments use the open SKILL.md format, you can manually copy instructions between the Gemini app and Workspace if you want to use a skill in both places.
Impact on automated Workspace Studio flows and transitioning off “Ask a Gem”: As previously announced, you can no longer add new Ask a Gem steps to flows in Workspace Studio. Visit the Help Center to learn more about replacing Gems with skills in Workspace Studio flows.

Getting started

Admins:

Skills in Workspace Studio and Gemini in Workspace are ON by default for eligible Google Workspace editions and can be disabled at the domain, organizational unit (OU), or group level in the Admin console. Visit the Help Center to learn more about allowing people to use skills in Studio and Gemini in Workspace.
External sharing of skills from Workspace Studio follows your organization’s Studio sharing controls in the Admin console. Visit the Help Center to learn more about allowing people to share skills externally.
New with general availability, admins can monitor and audit skill activity in the Admin console using Workspace Studio log events.
Review the Help Center guide on preparing your organization for the transition from Gems to skills.

End users:

Skills in Workspace are available by default (unless disabled by your admin). Create and manage skills in Google Workspace Studio, using Skill Builder in Google Docs, or by prompting Gemini directly in Gmail, Google Docs, Google Slides, Google Drive, and Google Chat.
Visit the Help Center to learn more about how skills work in Google Workspace Studio, using skills in Gmail, Docs, Slides, Drive, and Chat, and how the transition from Gems to skills impacts Workspace Studio flows.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 9, 2026
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 30, 2026

Availability

Business: Business Starter, Standard, and Plus
Enterprise: Enterprise Starter, Standard, and Plus
Education Add-ons: Google AI Pro for Education
Other Add-ons: AI Expanded Access

Note that skills in Google Workspace are available only to users age 18 and older.

Resources

Google Workspace Admin Help: Allow people to use skills in Studio and Gemini in Workspace
Google Workspace Admin Help: Allow people to share skills externally
Google Workspace Admin Help: Workspace Studio log events
Google Workspace Admin Help: About the transition from Gems to skills
Google Workspace Admin Help: Prepare for the transition to skills
Workspace Studio Help: Learn how skills work in Google Workspace Studio
Workspace Studio Help: How the Gems transition to skills impacts Workspace Studio flows
Google Help: Using skills in Gmail, Google Docs, Google Slides, Google Drive, and Google Chat
Google Workspace Updates Blog: Introducing skills in the Gemini app and Workspace, plus what’s next for Gems
Google Workspace Updates Blog: An update on the launch of skills in the Gemini app and Workspace
Google Workspace Blog: Teach Gemini your team’s know-hows with skills in Google Workspace
AI skills 101: Customizing AI from Google for your role
Education Guide: Gemini Gems and Skills Transition

Quickly confirm system-applied classification labels in Google Drive, Docs, Sheets, and Slides

2026-11-09T13:44:48.650-08:00

We’re making it faster to confirm automatically applied classification labels in Google Drive, Docs, Sheets, and Slides. Previously, files labeled by AI classification or default classification rules only showed a Review button in the top banner. Now, when a single label is automatically applied, users with permission to modify it see Accept and Edit buttons directly in the banner.

Selecting Accept confirms the label in a single click, while Edit opens the Labels side panel to make changes. Users can also confirm the classification from the side panel using the new Accept label button. If multiple labels are automatically applied, the banner continues to show Review so users can check them in the side panel.

Eliminating extra steps removes friction for users, making it easier to confirm automated classifications and maintain accurate label metadata across your organization.

Users can click Accept directly in the banner to confirm a single automatically applied classification label, or click Edit to review it in the Labels side panel.

Getting started

Admins: There is no new admin control for this feature; it will be ON by default for organizations using default classification or AI classification with Drive labels. Visit the Help Center to learn more about managing classification labels.
End users: There is no end user setting for this feature. When a single classification label is automatically applied to a file you can edit, click Accept in the banner at the top of the file (or Accept label in the Labels side panel) to confirm it, or click Edit to modify the label value. Visit the Help Center to learn more about applying and reviewing classification labels on files in Google Drive.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 9, 2026

Availability

Business: Business Standard and Plus
Enterprise: Enterprise Starter, Standard, and Plus
Education: Education Standard and Plus
Other Editions: Frontline Starter, Standard, and Plus; Enterprise Essentials and Enterprise Essentials Plus; Nonprofits

Note: Default classification is available on all editions listed above. AI classification is available on Enterprise Plus, Frontline Plus, and with the AI Security, or Google AI Pro for Education add-ons.

Resources

Google Workspace Admin Help: Apply classification labels to new files automatically
Google Workspace Admin Help: Automatically classify files in Google Drive with AI
Google Drive Help: Apply classification labels to files in Google Drive

Google Workspace Weekly Recap - November 6, 2026

2026-11-06T11:47:50.933-08:00

Display Custom Policy in the Green Room before Google Meet Calls

To help ensure end users at your organization are familiar with your organization’s policies for handling meeting artifacts like recordings, transcriptions and notes by Gemini, we’re introducing the ability to set custom policy text from the admin console that is displayed prior to users joining Google Meet calls. | Learn more.

Upload an image to create a custom avatar in Google Vids

Users can now upload images to create custom avatars directly within Google Vids. This enables greater options for customization and more precise creative control by uploading your own image, in addition to the ability to build a custom avatar from scratch. Note: Rollout for this feature is paused. We will post an update when it resumes. | Learn more.

Educators can now add Guided Learning to assignments in Google Classroom to help students get extra support

Now available in beta: Automatically apply client-side encryption (CSE) to confidential Docs, Sheets, Slides, and Drive files

Administrators can automatically apply client-side encryption (CSE) to control access to sensitive files across their organization using Policy-Based Enforcement, now available in beta. | Learn more.

Get actionable insights with Gemini in Google Forms

Making sense of form responses and figuring out what to do next can take time, especially when you're working through many responses across multiple questions. We're introducing actionable insights in Google Forms, which uses Gemini to analyze your form responses, uncover key trends, and recommend next steps so you can act on your results faster. | Learn more.

Gemini Omni 1.2 Flash now in Vids with 15-second generations and improved quality

Users now have access to Gemini Omni 1.2 Flash directly within Google Vids. Omni 1.2 provides longer duration videos up to 15 seconds and improved quality resulting in higher character consistency and vocal realism. | Learn more.

The announcements above were published on the Workspace Updates blog over the last week. Please refer to the original blog posts for complete details.

Gemini Omni 1.2 Flash now in Vids with 15-second generations and improved quality

2026-11-05T12:24:13.664-08:00

Omni in Vids user experience

Choose a length up to 15s: Customize a clip’s duration by sliding from 3-15s to improve video pacing.
Improved reference consistency: Generations now offer better consistency when using references ensuring characters or products look the same across generations.
Greater speaker variety: Outputs offer improved speaker variety with wider dynamic ranges improving realism.

Getting started

Admins: This feature does not have an admin control.
End users: Visit the Help Center to learn more about using Omni in Vids.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on November 5, 2026

Availability

Business: Business Starter, Standard, and Plus
Enterprise: Enterprise Starter, Standard, and Plus
Education: Education Plus
Consumer: Users with personal Google accounts; Google AI Pro and Ultra
Other Editions: Enterprise Essentials and Enterprise Essentials Plus; Nonprofits; Individual
Education Add-ons: Google AI Pro for Education; Teaching and Learning
Other Add-ons: AI Expanded Access*

*Users with AI Expanded Access add-on licenses have higher limits on usage of Omni in Vids.

Resources

Google Vids AI Limits: Learn about availability of AI features
Google Vids Editors Help: Use AI to generate video clips

Get actionable insights with Gemini in Google Forms

2026-11-05T09:34:45.079-08:00

Making sense of form responses and figuring out what to do next can take time, especially when you're working through many responses across multiple questions. Today, we're introducing actionable insights in Google Forms, which uses Gemini to analyze your form responses, uncover key trends, and recommend next steps so you can act on your results faster.

With this launch, you can generate insights directly from the Responses tab of your form. Gemini analyzes your responses by writing and running Python code, so findings like counts, percentages, and comparisons are grounded in your actual response data. Gemini spots patterns and cross-question correlations to reveal how different answers connect. Finally, Gemini summarizes the most important takeaways and suggests recommended next steps.

Actionable insights can help with a wide range of forms, such as:

Event and product feedback: Understand what respondents valued most and where there's room for improvement.
Research surveys: Quickly spot trends and patterns across responses.
Registration and application: Get a clear picture of who is signing up or applying.

Gemini uncovers insights from a feedback form for a business networking event and recommends next steps

Getting started

Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console. Visit the Help Center to learn more.
End users: Visit the Help Center to learn more about actionable insights in Google Forms.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) started on November 2, 2026
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 19, 2026

Availability

Business: Business Standard, and Plus
Enterprise: Enterprise Standard, and Plus
Education: Education Plus
Consumer: Google AI, Pro, and Ultra
Education Add-ons: Google AI Pro for Education; Teaching and Learning

Resources

Google Help: Summarize & analyze responses with Gemini in Google Forms

Now available in beta: Automatically apply client-side encryption (CSE) to confidential Docs, Sheets, Slides, and Drive files

2026-11-05T09:30:01.617-08:00

Administrators can automatically apply client-side encryption (CSE) to control access to sensitive files across their organization using Policy-Based Enforcement, now available in beta.

Previously, end users were required to manually create encrypted copies of existing files and remember to delete the unencrypted originals. With Policy-Based Enforcement, CSE integrates directly with the Google Workspace Rules Engine, enabling admins to set up customizable rules that seamlessly layer onto existing data governance strategies and applies CSE to the most sensitive, private data.

Encryption is enforced “in place”, preserving the file’s original URL. This provides organizations with an authoritative, scalable control to protect critical data and satisfy rigorous compliance mandates, including ITAR, EAR, and HIPAA.

End-user notification of admin led additional encryption.

Key capabilities in beta:

Comprehensive file and location support: Policy-Based Enforcement automatically encrypts files matching rule conditions across both my Drive and shared drives. Policy-Based Enforcement scans all file types supported by Workspace Rules, including Google Docs, Sheets, and Slides, Microsoft Office files (.docx, .xlsx, .pptx), and additional non-native formats such as PDFs and images.
End-user transparency: When users open a file encrypted by an administrative policy, they receive an in-product contextual notification informing them of the update.
Audit logging and proactive alerting: Admins can monitor encryption activity and outcomes within the security investigation tool (SIT) and will receive alert center notifications if their external Key Access Control List Service (KACLS) is unreachable or experiencing issues.

Getting started

Admins:

Enrollment required: This feature is available in beta to eligible customers. To request access, complete the Policy-Based Enforcement beta Application with your domain information. Customers must have Assured Controls or Assured Controls Plus licenses to enable the feature.
Configuration: This feature is OFF by default and can be configured in the Admin console. Once allowlisted, eligible domains will receive onboarding and configuration documentation.

End users: There is no end-user setting for this feature. When opening a file that has been encrypted by a rule, users will see an informational banner indicating that additional encryption was applied by their administrator.

Rollout pace

Rapid Release and Scheduled Release domains: Available now for eligible customers enrolled in the Policy-Based Enforcement beta allowlist

Availability

Available to Google Workspace customers with the Google Workspace Assured Controls or Assured Controls Plus add-on to Enterprise Plus who have enrolled in the Policy-Based Enforcement beta.

Resources

Google Workspace Admin Help: About client-side encryption
Google Workspace Admin Help: Apply client-side encryption using data protection rules (beta)
Google Docs Editors Help: Get started with encrypted files in Drive, Docs, Sheets & Slides
Beta Program Registration: Policy-Based Enforcement beta application

Educators can now add Guided Learning to assignments in Google Classroom to help students get extra support

2026-11-04T06:39:59.264-08:00

Building on our announcement earlier this year, a new Google Classroom integration that lets teachers add Guided Learning to any assignment is now rolling out globally in all Gemini-supported languages. Guided Learning is a mode in the Gemini app designed to help students deepen their understanding with step-by-step guidance, rather than giving the answer. Similar to how teachers can assign Gemini Notebooks in Classroom, this feature enables educators to embed structured and curriculum-informed AI-guided sessions directly into their lesson plans while maintaining visibility into student progress.

Key benefits:

Informed by your curriculum: Educators can select specific sources from Classroom to serve as context, helping ensure that the assigned Guided Learning is relevant and directly aligned with what is being taught in their classroom.
Grounded in learning science: Grounded in Google’s LearnLM research, Guided Learning is built to support learners’ work - stimulating curiosity, providing scaffolding, facilitating productive struggle, and offering graduated hints.
Helping educators focus their support: Guided Learning serves as a supportive 1:1 tool to field students' initial questions about independent practice or homework, freeing up valuable teacher time to focus attention on the learners who need direct support.
Focused view for students: When students open the assigned Guided Learning from Classroom, the Gemini side navigation panel is automatically hidden, new chats are disabled within the tab, and they remain in Guided Learning mode.
Actionable insights for the entire class and individual students: Teachers can see AI-generated insight summaries in Classroom based on students’ conversations with the assigned Guided Learning activity at both the class level and individual student level, helping educators inform instruction. Additionally, teachers can access individual student chat transcripts.
Seamless integration with Class Tools on Chromebooks: For educators and students using ChromeOS and Class Tools, Guided Learning in Classroom can be launched directly to maintain a secure, unified, and locked-down environment where students are focused on a single tab and teachers can remotely view students’ screens to monitor progress.

How educators can use Guided Learning:

Provide scaffolded support for STEM problem-solving: For complex math or science problems, attach a Guided Learning activity so students can get extra support when they get stuck. This helps students navigate speed bumps independently, while giving teachers insights into where students are still struggling.
Deepen inquiry and conceptual extensions: Use Guided Learning for open-ended exploration and extension tasks, so students can develop their understanding of core concepts at their own pace and make meaningful cross-curricular connections.
Support collaborative brainstorming: Ask students to discuss and talk through their project ideas with help from Guided Learning to build confidence and refine their thoughts before participating in wider group discussions.
Extend support beyond the classroom: Offer Guided Learning as an on-demand tutoring assistant during homework and remote study, ensuring help outside of standard class time.

Educators can learn more about Guided Learning and ways to bring this tool into instruction in the Guided Learning in Classroom Guide.

Getting Started

Admins: Teachers and students must be in a group or OU with Gemini set to On. Visit the Help Center to learn more about turning Gemini on or off for users.
End users: Guided Learning will be available if Gemini is enabled by your admin. Visit the Help Center to learn more about using Guided Learning in Classroom:

For teachers: Create and manage Guided Learning activities in Classroom
For students: Complete a Guided Learning activity in Classroom

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (longer than 15 days for feature visibility) started on November 3, 2026

Availability

Education: Education Fundamentals, Standard, and Plus

Resources

Guide: Guided Learning in Classroom Guide
Google Classroom Help: Create and manage Guided Learning activities in Classroom
Google Classroom Help: Complete a Guided Learning activity in Classroom
News from Google: New research shows how Guided Learning supports students
News from Google: Designing responsible AI for learning
News from Google: Building AI tailored for education, with educators in the lead

Display Custom Policy in the Green Room before Google Meet Calls

2026-11-03T02:15:09.792-08:00

As an admin, you’ll be able to display a custom, short message that appears in the Green Room prior to users joining a Meet call and even include a URL to a webpage that includes more information about your company's policies. You can choose to have this policy always be displayed or only when the meeting is currently being recorded, transcribed, or notes are being taken by Gemini.

Getting started

Admins: This feature will be OFF by default and can be enabled at the OU level under Meet Safety Settings. Visit the Help Center to learn more about displaying a notice before video meetings.
End users: No action needed.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) started on November 2, 2026.

Availability

Business: Business Standard, and Plus
Enterprise: Enterprise Standard, and Plus
Education: Education Fundamentals, Standard, and Plus
Other Editions: Frontline Plus
Education Add-ons: Google AI Pro for Education

Resources

Google Workspace Admin Help: Display a policy or notice before video meetings
Google Meet Help: Take notes for me in Google Meet

Upload an image to create a custom avatar in Google Vids

2026-11-02T09:48:25.398-08:00

Update: November 3, 2026: Rollout for this feature is paused. We will post an update when it resumes. We have updated the rollout timelines listed below in this post to reflect this change.

Upload Avatar user experience

Upload an image: Choose an image from your local computer, Drive, or Photos to create an avatar from.
Refine images in Vids: Refine the image within Vids to cleanup backgrounds, lighting, or add festive decorations.
Save for reuse in a project: Custom avatars are saved to the Vids project, so they can be reused consistently within a video.

Getting started

Admins: This feature does not have an admin control.
End users: Visit the Help Center to learn more about using your avatar in Vids.

Rollout pace

Rapid and Scheduled Release domains: TBD. Rollout for this feature is paused. We will post an update when it resumes.

Availability

Business: Business Starter, Standard, and Plus
Enterprise: Enterprise Starter, Standard, and Plus
Education: Education Plus
Consumer: Users with personal Google accounts; Google AI Pro and Ultra
Other Editions: Enterprise Essentials and Enterprise Essentials Plus; Nonprofits; Individual
Education Add-ons: Google AI Pro for Education; Teaching and Learning
Other Add-ons: AI Expanded Access

Resources

Google Docs Editors Help: Learn about availability of Gemini features in Google Vids
Google Docs Editors Help: Use AI avatars in Google Vids

Google Workspace Weekly Recap - October 30, 2026

2026-10-30T13:27:44.632-07:00

Fill with Gemini now provides cell-level citations for web sources and supports larger requests

Apply compact form layout for pivot tables in Google Sheets

Google Sheets now supports compact form layout for pivot tables, which keeps multi-level pivot tables readable while reducing excessive horizontal scrolling. | Learn more.

Immersive explorations now available in the Gemini app

We’re introducing a library of immersive explorations in the Gemini app, giving users an interactive, visual way to explore topics layer-by-layer, from microscopic systems to deep space. Users can access this library in the Gemini student hub by clicking on “Try immersive explorations” and will soon be able to access these immersive explorations directly in a chat conversation with Gemini. | Learn more.

Create, preview, and edit files directly in the Gemini app

Edit entire presentations with Gemini in Google Slides

The announcements above were published on the Workspace Updates blog over the last week. Please refer to the original blog posts for complete details.

Edit entire presentations with Gemini in Google Slides

2026-10-30T11:54:03.258-07:00

You can now use Gemini in Google Slides to edit multiple slides or an entire presentation at once. With a single prompt in the Slides side panel, you can update content throughout a deck, refresh visual styles in bulk, or match the style of another presentation. Gemini determines which slides need to change and applies edits directly to your native, editable slides, so you stay in full control to make any further adjustments.

Try the following to update your presentations in less time:

Refresh visual styles: Update fonts, backgrounds, color schemes, and more across the entire deck. For example: "Update this whole deck to match the style of this [reference file]"
Update content throughout the deck: Simplify, expand, or change the focus of your presentation, grounded in your files from Google Drive. For example: "Update this presentation to include more details based on [reference file]."
Combine or expand slides: Condense multiple slides into one, or add new slides to an existing deck. For example: "Summarize slides 5–7 into a single slide."
Make styling consistent: Align title styles or remove page numbers across all slides. For example: "Make the titles on all slides the same font size and color."

Once Gemini finishes, a summary of the changes appears in the side panel. Edits are applied as if you made them, so you can use undo or version history to review or revert them.

Note: At launch, this feature will be supported in English only.

Getting started

Admins: There is no admin control for this feature.
End users: Visit the Help Center to learn more about generating a presentation with Gemini.

Note: Through at least December 1, 2026, Workspace customers will get promotional access to higher limits for creating multi-slide presentations using Gemini in Google Slides, allowing users to experiment with this feature. Users will see a notification when they use this feature to inform them of the limited higher promotional access period. Per-user usage limits will apply after that date; we’ll provide more information in the Help Center in advance of updated usage limits going into effect.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) started on October 29, 2026

Availability

Business: Business Standard and Plus
Enterprise: Enterprise Standard and Plus
Consumer: Google AI Pro and Ultra
Education Add-ons: Google AI Pro for Education

Resources

Google Slides Help: Generate presentations with Gemini in Google Slides
Google Workspace Updates Blog: Create fully native and editable presentations with Gemini in Google Slides

Create, preview, and edit files directly in the Gemini app

2026-10-29T11:43:11.753-07:00

We’re introducing new ways to create and refine files and code in the Gemini app. You can now generate, preview, and edit files right within your Gemini app chat—expand to full screen to type edits directly, highlight text to ask questions, or have Gemini refine them. PDF preview and editing is supported on both the web and mobile, while all other formats (documents, spreadsheets, slide decks, Markdown files, TXT files, and code) are supported on the web only. Here are just some of the new things you can do:

Generate and refine slide decks: Create presentation outlines or slide content, preview the layout in chat, and edit directly or ask Gemini to adjust the tone and structure before opening in Google Slides, or downloading as a PPTX or PDF.
Build and export Google Sheets: Generate structured trackers, tables, and data models from a prompt, preview them in Gemini, and open them directly in Google Sheets.
Edit documents and PDFs: Quickly draft PDFs, Google Docs, LaTeX, Markdown, or TXT files, and make manual or prompted edits inline on web or in a full-screen view—plus you can upload all of them to Drive.

These capabilities are now available to all users in all languages where the Gemini app is available.

Getting started

Admins: There is no admin control for this feature. Visit the Help Center to learn more about turning the Gemini app on or off.
End users: Users of all ages who have access to the Gemini app can generate files. To get started, ask Gemini to generate your desired file type. Visit the Help Center to learn more.

Rollout pace

Rapid Release and Scheduled Release domains: Available now

Availability

Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

News from Google: You can now preview and edit documents, PDFs, presentations, spreadsheets, and more directly in Gemini
Google Workspace Updates Blog: Move from conversation to creation with file generation in Gemini
Gemini Apps Help: Use Gemini Apps

Immersive explorations now available in the Gemini app

2026-10-28T11:21:30.362-07:00

Whether it’s tracing trade routes on the Silk Road, peering inside a jet engine, or studying the physics of lightning, each scene unfolds into interactive nodes with guided explanations. Users can tap a layer to dig deeper, journeying from sweeping planetary scales straight down to molecules and atoms. Immersive explorations will soon include audio narration to walk users through each layer.

This feature is available on web and mobile to all users in the following languages: English, Indonesian, Hindi, Brazilian Portuguese, French, and simplified Chinese. Users in all other languages currently receive an English-only experience, with more languages coming soon.

Getting started

Admins: There is no admin control for this feature. Visit the Help Center for more information on turning the Gemini app on or off.
End users: There is no end user setting for this feature. To get started, visit gemini.google.com/immersive-explorations or select Students in the Gemini app menu.

Rollout pace

Rapid Release and Scheduled Release domains: Available now

Availability

In the Gemini student hub:

Available to Education Fundamentals, Standard, and Plus

In the Gemini app at at gemini.google.com/immersive-explorations:

Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts.

Resources

News from Google: Dive into new topics with immersive explorations in the Gemini app
News from Google: Start the semester with one year of Gemini, on us
Workspace Updates Blog: Find your learning tools all in one place with the student hub in Gemini

Apply compact form layout for pivot tables in Google Sheets

2026-10-28T10:20:53.038-07:00

Google Sheets now supports compact form layout for pivot tables, which keeps multi-level pivot tables readable while reducing excessive horizontal scrolling. You can choose a layout directly from the pivot table editor:

Outline form: each row field is displayed in its own column
Compact form: all row fields are nested in a single column, with indentation and inline expand/collapse buttons showing the hierarchy

Compact form support also comes with enhanced Microsoft Excel import compatibility. Previously, importing Excel files containing compact form pivot tables into Sheets would convert them to outline form, changing the structure of the pivot table. Now, the source layout is preserved on import and maintained if the file is exported back to Excel.

Switching a pivot table to compact form layout in Google Sheets

Getting started

Admins: There is no admin control for this feature.
End users: Visit the Help Center to learn more about customizing pivot tables in Google Sheets or creating and using pivot tables in Google Sheets.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) started on October 22, 2026
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 6, 2026

Availability

Available to all Google Workspace customers and users with personal Google accounts

Resources

Google Docs Editors Help: Create & use pivot tables
Google Docs Editors Help: Customize pivot tables

Fill with Gemini now provides cell-level citations for web sources and supports larger requests

2026-10-28T09:35:13.276-07:00

We are making it easier to verify your AI-generated data and scale your workflows in Google Sheets. When you use the AI function to generate cell values, Gemini will now provide the exact web sources referenced directly within each individual cell. This cell-level source attribution gives you full visibility to audit, verify, and cross-reference outputs for greater trust and accuracy. Sources are attributed to each individual cell and are available in Google Sheets on the web.

In addition, upgraded processing delivers faster response times and improved cell-over-cell consistency, performing up to 55 times faster than manual entry for 500 cell tasks*. Combined with expanded capacity supporting up to 3,000 cells per request, you can summarize, categorize, and process more data in a single request.

*Data based on a 95-participant internal study comparing manual entry against Fill with Gemini on a 500-cell task using English prompts for English language users.

Easily audit and verify your Gemini-generated data in Google Sheets using the new cell-level web source citations.

Getting started

Admins: This feature will be available by default to users with Gemini in Sheets enabled. Visit our Help Center to learn more about managing access to Gemini features in Workspace services.
End users: You can access Gemini for Sheets in the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Sheets. Visit the Help Center to learn more about using the AI function in Google Sheets and collaborating with Gemini in Sheets.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) started on October 20, 2026

Availability

Business: Business Standard and Plus
Enterprise: Enterprise Standard and Plus
Consumer: Google AI Pro and Ultra
Education Add-ons: Google AI Pro for Education
Other Add-ons: AI Expanded Access

Resources

Google Docs Editors Help: Collaborate with Gemini in Google Sheets
Google Docs Editors Help: Use the AI function in Google Sheets

Google Workspace Weekly Recap - October 23, 2026

2026-10-23T14:06:14.902-07:00

Follow through on your meeting tasks with meeting recaps in Google Chat

To make it easier for teams to move from planning to action, we’re introducing meeting recaps in Google Chat. Meeting recaps provide a convenient summary directly in Google Chat. | Learn more.

Gemini in Google Sheets is now available on iOS devices

Building upon the power of Gemini in Sheets on the web and our recent launch on Android devices, we’re excited to announce that you can now use Gemini in Google Sheets on your iOS device to quickly analyze and understand your data while on the go. | Learn more.

Publish interactive apps from the Gemini app to Google Sites

You can now export interactive apps built in the Gemini app directly to Google Sites. With one click, your app is added to a new, private site draft — fully interactive and ready to customize. From there, you can add more content, publish the site, and share it just like any other Google Site. | Learn more.

Analyze BigQuery data using natural language with Gemini in Google Sheets

We’re introducing a new way to analyze BigQuery data in Google Sheets. After connecting to BigQuery data with Connected Sheets, you can use Gemini to interact and analyze that data conversationally, right in Google Sheets. Gemini queries run against the full dataset in BigQuery, not just what’s visible in your spreadsheet. | Learn more.

Teacher-led Gemini Notebook in Google Classroom now offers insight summaries for educators and updated sharing settings for admins, including trusted domains

Following the launch of teacher-led Gemini Notebook in Google Classroom, we are introducing insight summaries for educators. This update provides teachers with greater visibility into how students interact with assigned notebooks, helping gauge instructional value and inform lesson planning. | Learn more.

An easier way to customize how Gemini works for you

We’ve introduced a centralized ”customize” hub in the Gemini app, providing a single place to tailor how Gemini responds and connects with your tools. Users can discover apps and add skills to automate repetitive workflows such as adapting to your personal writing style or adhering to specific formatting guidelines. | Learn more.

Video tile pairing is now available on Google Meet mobile to improve accessibility for users and language interpreters

Following our original feature announcement for the web, we are excited to expand video tile pairing in Google Meet to both iOS and Android mobile devices. This update allows users to pair their video tile with another meeting participant, ensuring both tiles are displayed side-by-side for other attendees. | Learn more.

Gain more creative control over Slide Decks and Video Overviews in Gemini Notebook

Gemini Notebook now gives you more creative control over Slide Decks and Video Overviews. Instead of jumping straight to a final output, Gemini Notebook can now walk you through a step-by-step creation flow so you can steer the content further and guide the visual style and format. | Learn more.

Create structured documents using just your voice with Docs Live in Google Docs on mobile

Docs Live is now rolling out to eligible Workspace users of the Google Docs mobile app on Android and iOS. This new feature acts as a hands-free thought partner and co-writer that helps you build structured, context-aware documents on the fly using natural conversation. | Learn more.

Create box and whisker charts in Google Sheets

Google Sheets now natively supports box and whisker charts, a statistical chart type that shows how a dataset is distributed. Select a range of raw numeric values and Sheets calculates the minimum, first quartile, median, third quartile, maximum, mean, and outliers for you, with no helper formulas needed. | Learn more.

Real-time speech translation in Google Meet expands to 63 languages with automatic language detection

Gemini-powered speech translation in Google Meet will now support 63 languages across web and mobile devices (Android and iOS), with listening support on Google Meet hardware devices. | Learn more.

Google Vault now supports filtered exports for Gemini in Workspace

Google Vault now supports eDiscovery filtered exports for Gemini in Workspace. This update adds a new data source to our AI compliance capabilities, allowing administrators to filter and export users' Gemini in Workspace conversations across apps like Gmail, Drive, Docs, Sheets, Slides and Meet in line with the security controls and privacy provisions of Vault. | Learn more.

Adjust video clip playback speed directly in Google Vids

We are introducing the ability to adjust the playback speed of individual video clips directly within Google Vids. This update gives creators precise control over pacing and scene timing, streamlining video editing so teams can optimize storytelling, improve audience engagement, and deliver polished messages without relying on third-party editing software. | Learn more.

Extract audio tracks in Google Vids

We are introducing the ability to decouple and extract the audio track from video clips directly within Google Vids. By separating audio from video, creators gain granular control over multimedia editing, making it simple to custom-tailor voiceovers, remove distracting background noise, and align tracks across scenes. | Learn more.

Take actions on your notebooks from Gemini Notebook directly in the Gemini app

Gemini Notebook is now also available as a Connected App in the Gemini app. This new integration allows you to manage and query notebooks directly within your chats using natural language. | Learn more.

The announcements above were published on the Workspace Updates blog over the last week. Please refer to the original blog posts for complete details.

Take actions on your notebooks from Gemini Notebook directly in the Gemini app

2026-10-23T12:55:25.868-07:00

Gemini Notebook is now also available as a Connected App in the Gemini app. This new integration allows you to manage and query notebooks directly within your chats using natural language.

You can type @Gemini Notebook in a Gemini chat to quickly create new notebooks, add sources to a notebook, save key notes, or retrieve information from their existing notebooks. Gemini can also automatically detect when to use the Gemini Notebook Connected App for relevant prompts. For example, you can ask Gemini to:

Create, edit, or delete a notebook ("Create a Gemini Notebook about solar farm market trends")
Add, update, or delete sources in a notebook ("Add a copy of this chat to my notebook about Bio 101 course")
List notebooks and their sources (“Show me a list of all the sources in my notebook about US National Parks”)
Answer questions using context from your notebook ("What do my Gemini Notebooks say about butterfly migration?")

Getting started

Admins: Access to the Gemini Notebook Connected App is ON by default, and is controlled using the Gemini and Gemini Notebook access settings. As an administrator of your organization's Google Accounts, you can control who can use the Gemini Notebook Connected App. The Gemini Notebook Connected App is available to users who are in a group or OU with both Gemini Notebook and Gemini set to On. Visit the Help Center to learn more about turning Gemini and Gemini Notebook on or off for users.
End users: This feature will be ON by default for users globally, except in the European Economic Area, where it will be OFF by default. This feature can be controlled in Settings > Connected Apps in the Gemini app. Visit the Help Center to learn more.

Rollout pace

Rapid Release and Scheduled Release domains: Available now

Availability

Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

Google Workspace Admin Help: Control Gemini App access to Workspace services
Gemini Apps Help: Use & manage Connected Apps in Gemini

Extract audio tracks in Google Vids

2026-10-23T09:26:52.403-07:00

Previously, video tracks could only be muted or unmuted as a single entity and were strictly scene-bound. With this update, you can extract a video's audio as a standalone clip that can play under other video tracks or span freely across multiple scenes on your timeline.

Key capabilities include:

Single-click extraction: Instantly separate any video clip’s audio track into a standalone audio clip on the timeline.
Independent timeline editing: Trim, move, or delete the detached audio track independently of your video footage without disrupting clip timing.

Getting started

Admins: There is no admin control for this feature.
End users: There is no end user setting for this feature. Visit the Help Center to learn more about working with audio in Vids.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 19, 2026

Availability

Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

Google Help: Add audio to a video in Google Vids
Google Help: Get started with Google Vids

Adjust video clip playback speed directly in Google Vids

2026-10-23T09:12:34.166-07:00

Whether presenting a fast-paced software walkthrough or slowing down technical steps, video speed controls make scene fine-tuning seamless.

Key capabilities include:

Speed up footage (up to 2x): Condense long demonstrations, trim visual downtime, and keep audience attention sharp.
Slow down playback (down to 0.25x): Emphasize intricate visual moments, highlight key user interface steps, and make technical tutorials easier to follow.

Getting started

Admins: There is no admin control for this feature.
End users: There is no end user setting for this feature. Visit the Help Center to learn more.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 16, 2026

Availability

Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

Google Help: Get started with Google Vids

Google Vault now supports filtered exports for Gemini in Workspace

2026-10-22T15:08:28.889-07:00

Filter conversations by custodian and date range: Define export scopes by specific user accounts or organizational units (OUs) up to 5,000 users in size, and filter by a specific date range (with time zone selection).
Export conversations in a JSON format: Export matching conversation histories via the Vault UI or API. While exported in JSON, the metadata tags align with the GenAI conversation format used in the Gemini app.
Include conversation context: Exports include user prompts, AI responses, generated attachments (such as images), and links to referenced Workspace files (such as Drive documents or Gmail threads) and citations.

Google Vault enables customers to govern and export their Google Workspace data from a central tool to meet legal and regulatory obligations. Additional information governance features for Gemini in Workspace, such as retention rules and litigation holds, will follow in future releases.

Additional details

Application scope: This update captures Gemini in Workspace conversations created when conversation history is turned on across integrated Workspace apps (Gmail, Drive, Docs, Sheets, Slides, and Meet).
Conversation history settings: Admins can use OU-level conversation history and deletion settings in the Admin console to govern data retention (such as preventing manual conversation deletion by users or configuring automatic deletion after a period of inactivity).
UI experience: Admins can start an export directly from the Search tab in Vault by selecting "Gemini in Workspace" from the newly alphabetized service dropdown, entering their filter criteria, and clicking "Export."
API support: Support for Vault API users will be available within 14 days of the UI rollout.

Getting started

Admins: Visit the Help Center to learn more about using Vault to export Gemini in Workspace data, as well as supported services and data types.
End users: There is no end-user setting for this feature.

Rollout pace

Rapid and Scheduled Release domains: Available now

Availability

Business: Business Plus
Other Editions: Frontline Standard and Plus; Enterprise Essentials Plus
Enterprise: Enterprise Standard and Plus
Education: Education Fundamentals, Standard and Plus
Other Add-ons: Vault

Resources

Google Vault Help: Vault export contents
Google Vault Help: Supported services & data types
Google Workspace Updates: Gemini conversation history in Google Workspace
Google Workspace Updates: Google Vault now supports the Gemini app
Google Workspace Updates: Google Vault now supports retention rules and litigation holds for Gemini app