ExcelVba DIY

How To Sort By Cell Color In Excel

2023-06-24T20:26:00.000-07:00

To sort cells by color in Excel, you can follow these steps:

Open the Excel worksheet that contains the data you want to sort.

Select the range of cells that you want to sort. You can do this by clicking and dragging your mouse cursor over the desired cells.
Click on the "Sort & Filter" button in the "Editing" group on the "Home" tab of the Excel ribbon. It looks like a funnel-shaped icon.
From the drop-down menu, select "Sort by Color" and then choose "Custom Sort" from the submenu.
In the "Sort" dialog box that appears, under "Sort by," select the column that contains the colored cells you want to sort.
Choose the color that you want to sort by from the drop-down menu under "On top." If the color you want is not listed, choose "More Colors" and select the desired color from the color palette.
Click the "OK" button to apply the sort.

Excel will rearrange the selected cells based on the color you specified, with cells matching the selected color appearing at the top of the sorted range.

Excel Pro Trick: Insert Blank Row After Every Data Row

2023-05-08T03:02:00.001-07:00

Open your Excel file and select the column to the right of your data.
In the first cell of the new column, enter "1" and then drag the fill handle down to fill in the column with values 1,2,3, etc. (as many values as there are rows of data).
copy newly entered values and paste them below.
Click on the first cell and click on the "Sort & Filter" button in the "Home" tab of the ribbon, and then select "Sort Smallest to Largest" to sort the data by the numbers in the new column.

How To Highlight Active Cell In Excel - Excel Pro Trick

2023-05-07T01:30:00.001-07:00

CELL("address")=ADDRESS(ROW(),COLUMN())

To highlight the active cell in Microsoft Excel, you can use conditional formatting. Here are the steps:

Select the cell or range of cells you want to highlight.
Click on the "Home" tab in the ribbon.
Click on "Conditional Formatting" in the "Styles" group.
Select "New Rule" from the drop-down menu.
In the "New Formatting Rule" dialog box, select "Use a formula to determine which cells to format."
In the "Format values where this formula is true" field, enter the formula "=CELL("address")=ADDRESS(ROW(),COLUMN())"
Click on the "Format" button and choose your desired formatting options (e.g., fill color).
Click "OK" to close the "Format Cells" dialog box.
Click "OK" again to close the "New Formatting Rule" dialog box.

How To Sum Comma Separated Values In Excel

2023-04-29T03:41:00.003-07:00

SUM(FILTERXML("<a>" & SUBSTITUTE(cell,",","") & "</a>","//b"))

This formula calculates the sum of comma-separated numbers in a cell in Excel using the FILTERXML function. Here's how it works:

SUBSTITUTE function replaces all commas in the selected cell (referred to as "cell" in the formula) with the closing and opening tags of a "b" element in XML format. This transforms the comma-separated values into a well-formed XML string. For example, if cell A1 contains "1,2,3", then the SUBSTITUTE function will convert it to "123".
The CONCATENATE function combines the XML string with the "<a>" opening and "</a>" closing tags to create a complete XML document. The resulting string will look like "<a>123</a>".
The FILTERXML function then extracts all the values of the "b" elements using an XPath expression that specifies the path to the "b" elements. In this case, the XPath expression is "//b", which means "select all 'b' elements at any level in the XML document".
Finally, the SUM function adds up all the numbers returned by FILTERXML to calculate the sum of the comma-separated values in the cell.

So, the entire formula works by converting the comma-separated values in a cell into an XML document, extracting the numbers using an XPath expression, and then summing the numbers.

Filter Data Dynamically With Excel

2023-04-28T05:08:00.003-07:00

FILTER(Range1,Range2=Criteria)

This formula is also using the FILTER function in Microsoft Excel.

The range 'Range1' contains the data that needs to be filtered.
The range 'Range2' contains the criteria to be matched.
The criteria is defined as 'Criteria', which means that the function will return only the values in 'Range1' that have a corresponding match in 'Range2' with the value 'Criteria'.

In simpler terms, the formula is filtering data from 'Range1' based on a condition specified by comparing it with the 'Range2' values. It will return only those values that meet the criteria specified in 'Criteria'.

How To Highlight Duplicate Values In Excel

2023-04-25T08:33:00.006-07:00

To highlight duplicate values in Excel using conditional formatting, follow these steps:

Select the range of cells that you want to check for duplicates.
Click on the "Conditional Formatting" button in the "Home" tab of the ribbon.
From the dropdown menu, select "Highlight Cells Rules" and then "Duplicate Values."
In the "Duplicate Values" dialog box, select the formatting you want to apply to the duplicate values. For example, you can choose to highlight them in red.
Click OK to close the dialog box, and Excel will highlight all the duplicate values in the selected range with the formatting you specified.

Note: You can also choose to highlight unique values, or values that occur more than a certain number of times, using the same steps but selecting the appropriate option in the "Duplicate Values" dialog box.

How To Remove Duplicates In Excel

2023-04-22T05:31:00.002-07:00

To do this, you can follow these steps:

Select the range of cells or table that you want to remove duplicates from.
Click on the "Data" tab in the ribbon.
Click on "Remove Duplicates" in the "Data Tools" group.
In the "Remove Duplicates" dialog box, select the columns that you want to check for duplicates.
Click on "OK".

Excel will then remove any duplicate rows based on the columns you selected, keeping only the first occurrence of each unique row. This is useful when working with large data sets, as it allows you to streamline the information and avoid errors caused by duplicate data.

Remove HTML from Text in Excel

2023-04-22T02:52:00.004-07:00

To remove HTML tags in Microsoft Excel, you can use the Find and Replace function. Here are the steps:

Open the worksheet that contains the text with HTML tags.
Press Ctrl+H to open the Find and Replace dialog box.
In the Find what field, enter "<*>" (without the quotes).
Leave the Replace with field blank.
Click the Options button to expand the options.
Make sure that the Within drop-down list is set to Sheet, and the Look in drop-down list is set to Formulas.
Click the Replace All button.

This will remove all the HTML tags from the text in the worksheet. The "<*>" pattern in the Find what field will match any string that starts with "<" and ends with ">", which is the syntax for HTML tags. By leaving the Replace with field blank, Excel will simply remove the HTML tags from the text instead of replacing them with any other character. The options in step 6 ensure that the replacement is done in all cells of the worksheet and only on the text in formulas, not on the text in cell values.

Separate Text And Numbers In Excel From Mixed Data

2023-04-20T04:54:00.000-07:00

Select the range of cells containing the mixed data.
Press "Ctrl + G" to open the "Go To" dialog box.
Click on the "Special" button at the bottom of the dialog box.
In the "Go To Special" dialog box, select "Constants" and uncheck all options except "Numbers". This will select all the numbers in the selected range.
Press "Ctrl + C" to copy the selected numbers.
Select an empty cell where you want to paste the numbers.
Right-click and select "Paste Special".
In the "Paste Special" dialog box, select "Values" and click "OK". This will paste the numbers as values in the selected cell.
Repeat steps 3 to 8, but select "Text" instead of "Numbers" in the "Go To Special" dialog box. This will select all the text in the selected range.
Press "Ctrl + C" to copy the selected text.
Select an empty cell where you want to paste the text.
Right-click and select "Paste Special".
In the "Paste Special" dialog box, select "Values" and click "OK". This will paste the text as values in the selected cell.

These are the steps to separate text and numbers in Excel from mixed data using "Go To Special".

How To Create Excel Attendance Sheet

2023-04-18T04:48:00.003-07:00

=COUNTIF(Range,TRUE)

Click on the cell where you want the checkbox to appear.

Go to the "Developer" tab and click on "Insert".
Under "Form Controls", select "Checkbox" and drag it to the cell where you want it to appear.
Right-click on the checkbox and select "Format Control".
Under the "Control" tab, set the cell link to the corresponding cell. This will allow you to track the checkbox status and automatically update the attendance status.

The formula "=COUNTIF(G9:K9,TRUE)" is used in an attendance sheet with checkboxes to count the number of checkboxes that are checked (i.e., have a value of TRUE) in a row.

Here's a breakdown of the formula:

COUNTIF: This is an Excel function used to count the number of cells in a range that meet a specific condition.
G9:K9: This is the range of cells containing the checkboxes that we want to count.
TRUE: This is the condition that we want to count. In this case, we want to count the number of checkboxes that are checked (i.e., have a value of TRUE).

So, when we apply the formula "=COUNTIF(G9:K9,TRUE)" to a row containing checkboxes, Excel will count the number of checkboxes that are checked (i.e., have a value of TRUE) and return the result. This allows us to easily keep track of attendance and see how many people were present on a particular day.

How To Autofit Column Width In Excel

2023-04-16T04:55:00.003-07:00

To autofit column width in Excel, you can use the following steps:

Select the column(s) you want to autofit.
Double-click on the right border of the selected column(s) header. This will automatically adjust the column width to fit the longest text in that column.

Learn Vlookup Formula For Beginners In Excel

2023-04-16T04:00:00.006-07:00

=VLOOKUP(cell,range,column number,FALSE)

The formula you provided is a VLOOKUP formula in Microsoft Excel.

Here's what each component of the formula means:

"cell" refers to the specific cell that you want to look up information for.
"range" refers to the range of cells that contains the information you want to retrieve.
"column number" is the number of the column within the range that contains the information you want to retrieve.

"FALSE" is an optional parameter that indicates whether you want an exact match or an approximate match. In this case, "FALSE" means you want an exact match.

Overall, this formula looks up information in a table by searching for a specific value in a particular column and then returns a corresponding value from a different column in the same row.

How To Sum An Entire Column Or A Row In Excel

2023-04-16T01:36:00.002-07:00

Sum(Entire Column) & Sum(Entire Row)

The expressions " =Sum(A:A) " and " =Sum(1:1) " are Excel formulas used to calculate the sum of values in a specific range.

"=Sum(A:A)" means to sum all the values in the entire column A.
"=Sum(1:1)" means to sum all the values in the first row of the worksheet.

For example, if you have the following data in column A:

A1: 5
A2: 10
A3: 15
A4: 20

The formula "=Sum(A:A)" will calculate the sum of all the values in column A (5 + 10 + 15 + 20 = 50).

The formula "=Sum(1:1)" will calculate the sum of all the values in the first row (5 + 10 + 15 + 20 = 50).

Both of these formulas can be useful for quickly calculating the total of a large set of data in Excel.

How To Calculate Years Of Service In Excel

2023-04-15T03:13:00.001-07:00

DATEDIF(hire_date, end_date, "d")/365

The formula "=DATEDIF(hire_date, end_date, "d")/365 " calculates the number of years between two dates (the hire date and the end date) by first calculating the difference in days using the DATEDIF function with the "d" argument, and then dividing the result by 365.

Here's a breakdown of the formula:

"DATEDIF(hire_date, end_date, "d")" calculates the difference between the hire date and the end date in days. The "d" argument specifies that the result should be in days.
The result of the DATEDIF function is then divided by 365 to convert the number of days to years. This assumes that each year has 365 days.
The result is the number of years between the hire date and the end date, rounded down to the nearest whole number.
For example, if the hire date is January 1, 2020, and the end date is June 30, 2021, the formula would calculate the difference between these two dates in days (546 days), and then divide this result by 365 to get the number of years of service (1.49589 years).

Note that this formula only gives an approximation of the number of years of service, as it assumes that each year has 365 days, which is not always the case due to leap years. To account for leap years, you can divide the result by 365.25 instead.

How To Add Leading Zeros In Excel

2023-04-14T01:34:00.005-07:00

CONCATENATE("0",cell)

The CONCATENATE function is a function in spreadsheets (such as Microsoft Excel or Google Sheets) that is used to join two or more strings of text together into a single cell. The formula "CONCATENATE("0", cell)" specifically adds the number "0" in front of the contents of a given cell.

For example, if the cell being referred to contains the number "123", the formula would produce the result "0123" because the "0" has been added to the beginning of the number.

This formula can be useful in situations where you need to add a leading zero to a number for formatting purposes, such as when working with phone numbers or ID numbers that require a certain number of digits.

How To Remove Leading Zeros In Excel

2023-04-13T07:38:00.000-07:00

Value(Trim(Clean(Cell)))

This formula is used to extract the numerical value from a text string in Excel.

The CLEAN function removes all non-printable characters from the text string, including spaces, line breaks, and other non-visible characters. The TRIM function removes any extra spaces from the beginning and end of the cleaned text string.

The VALUE function then converts the resulting cleaned and trimmed text string into a numerical value.

For example, if we have a text string in cell A1 as " 01,234.56 ", then by applying the formula =VALUE(TRIM(CLEAN(A1))) in cell B1, we will get the output as the numerical value 1234.56.

In summary, this formula cleans and trims the text string, and then converts it into a numerical value that can be used for calculations or other purposes.

How To Combine First and Last Name In Excel

2023-04-13T00:51:00.004-07:00

Cell&" "&Cell

This formula is used to concatenate two cells in Excel with a space in between them.

For example, if we have text in cell A1 as "Hello" and in cell B1 as "World", then by applying the formula =A1&" "&B1 in cell C1, we will get the output as "Hello World" (with a space in between "Hello" and "World").

The "&" symbol is used for concatenation and the quotation marks with a space inside them " " are used to insert a space between the contents of the two cells.

How to Calculate BMI In Excel

2023-04-12T04:15:00.001-07:00

CONVERT(Cell,"ft","m")+CONVERT(Cell,"in","m")

CONVERT(K8,"lbm","kg")

Weight/Height^2

The first formula, "CONVERT(Cell,"ft","m")+CONVERT(Cell,"in","m")", is used to convert a measurement in feet and inches to meters in Excel. The formula takes the value in a cell that contains a measurement in feet and adds to it the value in another cell that contains a measurement in inches, which are then both converted to meters. The result is the total measurement in meters.

The second formula, "CONVERT(K8,"lbm","kg")", is used to convert a weight measurement in pounds (lbm) to kilograms (kg). The formula takes the value in cell K8, which should contain a weight measurement in pounds, and converts it to kilograms.

The third formula, "Weight/Height^2", is used to calculate a person's Body Mass Index (BMI). This formula involves dividing a person's weight (in kilograms) by their height (in meters) squared. The resulting number is the person's BMI, which is used as an indicator of whether someone is underweight, normal weight, overweight, or obese.

Convert Number To Percentage In Excel

2023-04-10T08:31:00.002-07:00

cell/100

To convert a number to a percentage in Excel, you can use the "Percentage" number format. Here are the steps:

Select the cell or range of cells that you want to convert to a percentage.
Right-click on the selected cell(s) and choose "Format Cells" from the context menu.
In the "Format Cells" dialog box, select the "Percentage" category from the list on the left.
Choose the desired number of decimal places for the percentage from the "Decimal places" dropdown menu.
Click "OK" to apply the percentage formatting to the selected cell(s).

The Excel formula =cell/100 divides the value in the cell by 100. This formula is commonly used to convert a number to a percentage.

For example, if cell A1 contains the value 50, then the formula =A1/100 will return the value 0.5, which represents 50% (because 0.5 multiplied by 100 equals 50).

Alternatively, you can also use the formula =cell*0.01 to achieve the same result. This formula multiplies the value in the cell by 0.01, which is the equivalent of dividing by 100.

How to Remove Spaces in Excel Before Text

2023-04-10T01:32:00.005-07:00

Trim(cell)

The formula "Trim(cell)" is used in Excel to remove any extra spaces from the beginning or end of the text in a particular cell.

The "Trim" function is a built-in function in Excel that removes all spaces from a string except for single spaces between words. The "cell" refers to the specific cell that you want to apply the Trim function to.

For example, if you have a cell with the text " hello world ", applying the Trim formula to that cell would remove the extra spaces at the beginning and end of the text, resulting in "hello world". This is useful when working with large amounts of data and helps to keep the information clean and consistent.

Count Between Dates By Date Range

2023-04-07T23:04:00.004-07:00

COUNTIFS(Range,">="&Start Date,Range,"<="&End Date)

The COUNTIFS formula you provided is used to count the number of cells in a given range that meet two criteria. The formula includes three arguments:

Range - This is the range of cells that you want to evaluate for the given criteria.
">="&Start Date - This criterion filters the "Range" based on a minimum date that is greater than or equal to the "Start Date" value. The ">=" symbol is used to represent "greater than or equal to", and is concatenated with the "Start Date" value using the "&" symbol. The "&" symbol is used to combine or concatenate the text string ">=" with the actual "Start Date" value.
"<="&End Date - This criterion filters the "Range" based on a maximum date that is less than or equal to the "End Date" value. The "<=" symbol is used to represent "less than or equal to", and is concatenated with the "End Date" value using the "&" symbol. The "&" symbol is used to combine or concatenate the text string "<=" with the actual "End Date" value.

The formula counts the number of cells in the given range that meet both criteria, which is to have a date that is greater than or equal to the "Start Date" and less than or equal to the "End Date".

For example, if you have a range of dates and you want to count the number of dates that fall between a specific range of dates, you can use this formula. The dates in the "Range" argument should be formatted as dates, and the "Start Date" and "End Date" should be entered as date values or referenced from cells that contain date values.

Convert Rows Into Columns & Columns Into Rows

2023-04-07T03:07:00.000-07:00

To convert rows into columns and columns into rows in Excel, you can use the "Transpose" feature. Here's how:

Select the cells that you want to transpose.
Copy the cells by pressing "Ctrl+C" on your keyboard or right-click and select "Copy."
Right-click on the cell where you want to paste the transposed data and select "Paste Special."
In the "Paste Special" dialog box, check the "Transpose" option and click "OK."
The data will now be pasted with rows and columns transposed.

To convert columns into rows and rows into columns, follow the same steps, but select the cells in the column you want to transpose, copy them, and then right-click on the cell where you want to paste the transposed data. When you select "Paste Special," make sure to check the "Transpose" option.

Note that when you transpose data, the formatting of the cells may change. You may need to adjust the formatting of the cells after transposing the data.

How To Count Blank Cells In Excel

2023-04-05T02:15:00.000-07:00

=COUNTBLANK(Range)

The formula "=COUNTBLANK(A2:A11)" is used in Microsoft Excel to count the number of empty cells within a specific range of cells, in this case, cells A2 to A11.

The function "COUNTBLANK" is used to count the number of cells that do not contain any value, which includes cells that are blank or have a formula that evaluates to an empty value. The range A2:A11 specifies the cells to be checked for blank cells, and the result of the formula will be the number of blank cells found in that range.

Combine Text From Two Or More Cells Into One Cell

2023-04-04T05:02:00.001-07:00

=CONCAT(A2," ",B2)

This formula concatenates the contents of cells A2 and B2 into a single text string, separated by a space character.

The CONCAT function is used to combine the text strings in the specified cells into a single text string. The function takes one or more arguments, each representing a cell or text string that needs to be combined.

In this case, the arguments are cells A2 and B2, which contain the text that we want to combine, along with a space character enclosed in quotes " ".

The space character is added as a literal text string to the formula to separate the two text strings contained in cells A2 and B2.

For example, if cell A2 contains "John" and cell B2 contains "Doe", then the resulting output of the formula will be "John Doe", with a space between the two words.

Note that if any of the arguments are empty or contain errors, the CONCAT function will still produce a concatenated text string but will omit the empty or error values, including the space character.

How To Split First And Last Name

2023-04-04T01:41:00.005-07:00

LEFT(cell, SEARCH(" ", cell) - 1)

RIGHT(cell, LEN(cell) - SEARCH(" ", cell))

LEFT(cell, SEARCH(" ", cell) - 1)

This formula extracts the left portion of a text in a given cell, stopping one character before the first occurrence of a space character in that text.

The LEFT function is used to extract a specified number of characters from the left side of a text string. The function takes two arguments: the text string to extract from and the number of characters to extract.

The SEARCH function is used to find the position of a specified text string within another text string. In this case, the specified text string is a space character " ", and the text string to search within is the cell that we are referencing.

The result of the SEARCH function is then subtracted by 1, which gives us the position of the character just before the first occurrence of a space character in the cell.

By using this position value as the second argument for the LEFT function, we can extract the left portion of the text in the cell up to, but not including, the first space character.

RIGHT(cell, LEN(cell) - SEARCH(" ", cell))

This formula extracts the right portion of a text in a given cell, starting from the first occurrence of a space character in that text and going all the way to the end of the text.

The RIGHT function is used to extract a specified number of characters from the right side of a text string. The function takes two arguments: the text string to extract from and the number of characters to extract.

The LEN function is used to determine the length of a text string. In this case, it is used to determine the length of the cell that we are referencing.

The result of the SEARCH function is then subtracted from the length of the cell, which gives us the number of characters from the first occurrence of a space character to the end of the text in the cell.

By using this value as the second argument for the RIGHT function, we can extract the right portion of the text in the cell starting from the first occurrence of a space character and going all the way to the end of the text.