7/18/08 Cambridge, MA, Records Manager, University Archives - Records Management Department, Harvard University Library.

QUAL:

Education and Job Requirements

Master's degree in library/information science or equivalent required with minimum of four years' professional experience in records management, preferably in a university setting.

• In-depth knowledge and hands-on experience in files management, functional analysis of records systems, and appraisal and scheduling of records required.
• Demonstrated presentation skills and experience in developing and delivering workshops and other educational content required.
•  Strong proficiency with computer systems, automated records management, electronic archives, and control of electronic documents.
• Strong analytical and communication, along with an active client-service orientation essential.
• Demonstrated ability to manage a variety of projects and tasks in a complex and dynamic environment, work in high pressure situations, and work effectively at all levels of the University community.

Must be able to regularly lift 50 lb. records storage boxes. At times may work in basements, attics, warehouses and other records storage areas that may be dusty or moldy.

DUTIES: Under the direction of the Associate University Archivist for Records Management (AUARM), the Records Manager in this newly defined position will play a lead role in the development and implementation of a comprehensive records management program that protects the interests of the University and contributes to its educational and research missions. The Records Manager will carry out responsibilities in the following five key areas:
Program Management and Policy Development:

• Collaborates with the AUARM and Senior Electronic Records A/rchivist (SERA/A), in developing standards, policies, procedures, and priorities for the management and preservation of university records in all formats.

Strategic Communication:

• Develops and implements outreach and training programs related to records and record-keeping including the development, scheduling, and presentation of educational sessions for University staff, students and faculty, development of web content, identification and direction of follow-up visits.

Permanent Records Activities:

• Under the direction of the AUARM, ensures the proper identification and acquisition of records of enduring value to the University records in all formats.
•  Serves as the major contact with non-RMS HUA staff regarding issues of permanent records.

Records Analysis:

• Evaluates record keeping practices and systems in University offices. Analyzes and appraises records in all formats. Consults with University offices to determine the nature and extent of their information resources.
• Supervises personnel performing routine records appraisal and analysis functions.
• Provides guidance and assistance for offices in developing, implementing and improving record keeping systems and practices.
• Assists client offices in developing internal policies and procedures. Coordinates projects to improve record keeping practices in University offices.
• Works with the SERA/A in developing needs assessments and feasibility and cost analyses for electronic records management within University offices.
• Works with the SER/A in providing guidance to offices seeking to copy, reformat, migrate or convert older data to newer systems.
• Determines value of resources in supporting business functions of offices and determine duration and circumstances of resource retention.
•  Supervises development of records schedules for University records in all formats.

Operations Management:

• Supervises the Operations Group of RMS and manages off-site storage of University records.

SALARY: Full Time - 9am - 5pm; Grade 58

For salary and benefit information, please visit the following web site: http://www.employment.harvard.edu/

TO APPLY: To apply to this position, please visit this web site to submit a cover letter and resume: http://jobs.harvard.edu/jobs/summ_req?in_post_id=38606

For more information please visit our web site at http://hul.harvard.edu/rmo/.

DEADLINE: Not stated.

7/18/08 Boston, MA, Information Technology Archivist, JFK Library.

QUAL: If you meet the basic qualification requirements, we will use your resume and narrative responses to the knowledges, skills, and abilities (KSAs) listed below to identify the best qualified candidates for this position.  You must explain how your experience, education, training, self-development activities, appraisals, awards, etc. relate to each knowledge, skill or ability.

1. Professional knowledge of archival principles and techniques as they relate to emerging information technologies in order to make critical judgments in digitizing records and personal papers covering the life and career of President Kennedy and his administration and in making the records accessible to the general public via the Worldwide Web. Includes thorough knowledge of archival preservation principles and techniques to develop and formulate safe, practical preservation programs for textual
material. 

2. Knowledge of the technical applications, uses and limitations of digital archival and records  management systems, from both a hardware and software perspective.

3. Knowledge of information and communications standards and technologies relevant to the lifecycle management of records, including digital storage media and storage systems, database management systems, metadata standards and access methods.  Includes familiarity with current knowledge and best practices regarding digital records management programs nationally and internationally.

4. Ability to communicate clearly and accurately, both in writing and orally, to handle reference, and speaking engagements.

DUTIES: The John F. Kennedy Presidential Library and Museum is seeking an Information Technology (IT) Archivist to coordinate the technical aspects of the Library's Digital Asset Management System at Columbia Point, Boston, MA 02125.  The Kennedy Library is part of the National Archives & Records Administration, an independent federal agency.

As IT Archivist, you will perform the following duties:

• Identify, investigate, test and evaluate processes for converting holdings and descriptive information and finding aids into a variety of electronic formats to improve access by NARA staff and researchers.

• Use knowledge of IT processes to prepare proposals for and manage IT projects or to evaluate hardware and software necessary to complete specific projects related to archival holdings.

• Manage information systems for the long term storage, preservation and migration of digital surrogates.

• Assess researcher and archival needs and determine priorities for developing description tools for records processed systematically and records processed in response to researcher requests.

• Plan, direct and segment the process to convert registers to an online system which will feed into the Archival Research Catalog (ARC), NARA's nationwide online system. 

• Systematically process presidential materials and personal collections while developing procedures for processing and reviewing presidential holdings and related collections, many of which decisions are precedent setting, and the means of accomplishing objectives are not outlined in any publication or based on previous NARA experience.

SALARY: Not stated.

TO APPLY: An official Vacancy Announcement has been posted and application packages are available at:

http://www.usajobs.gov/

http://www.jfklibrary.org/ or by calling 617-514-1541

DEADLINE: Not stated.

7/11/08 Worcester, MA, Assistant Reference Librarian, American Antiquarian Society.

QUAL:  An advanced degree in a field of study relevant to the Society's collections (librarianship history, literature,) is required.  Successful candidates will have excellent interpersonal, organizational, and communication skills, aptitude for collaborative decision making in a collegial environment, effective computer skills, and a strong commitment to enhancing the reputation of the Society for outstanding reference service to its readers.

DUTIES: Provide courteous reference assistance to readers as part of a reference team; conduct reference interviews and orientations of new readers; assist with the reading room operations of a rare book research library; monitor the reference desk and the distribution and return of printed, manuscript and graphic items; monitor condition of materials paged for readers; consult with curators and conservation staff as needed; oversee patron use of collection materials and ensure all library security rules are enforced; acquaint and assist readers with library holdings and policies of collection use; assist readers with the use of the public and online catalogues; approve requests for photocopying of materials, consulting with curators and conservation staff as needed; page collection materials (including graphic and manuscript items) as needed; respond to reference queries via e-mail, telephone, and letter; undertake special projects as assigned by the head of reader services.

Founded in 1812, the American Antiquarian Society is a learned society that supports a preeminent national research library specializing in American history, life, and culture from settlement through the year 1876.  The library serves a world-wide community of scholars.  The Society is committed to maintaining a level of outstanding reference service to its readers and other library constituents that has been our hallmark for decades.

SALARY: This is a full time position, available on or about September 1, 2008.  Salary will be $23-26,000 commensurate with experience.  Benefits include health and life insurance; retirement plan options; paid holidays, vacation, personal and sick leave; travel and other professional development opportunities. A 35 hour work week within the library's normal hours (M, T, Th, F 9-5; W 9-8) must be negotiated.

TO APPLY: Submit a letter of application and a resume electronically by July 18, 2008, to Edward J. Harris, Jr., Vice President for Administration, at eharris@mwa.org with the subject line "Search Committee, Assistant Reference Librarian." Please include contact information for three references. The American Antiquarian Society is an equal opportunity employer in accordance with applicable federal and state laws; minority candidates are encouraged to apply.

AAS Website: www.americanantiquarian.org/employment.htm

DEADLINE: Not stated.

QUAL: ADD Inc is seeking an Information Resources Assistant for our Boston, MA office with 2 years' related experience and excellent interpersonal skills to administer the archiving process and to provide support to the Library. Top-notch computer skills are required, especially in Microsoft Word, Excel, and Outlook.  Previous experience with database maintenance and familiarity with design resource materials and design-related software programs is ideal. The successful candidate must be able to take initiative, be detail-oriented, organized, and able to juggle multiple responsibilities in a deadline-driven environment.  A positive, pro-active attitude, high-energy level, flexibility, dependability and willingness to be a team player are a must.  This position reports to the Information Manager.  Hours are Monday through Friday, 8:30 a.m. - 5:30 p.m. with occasional required OT.

DUTIES: Design your career at ADD Inc!  We are a dynamic and growing national architecture, interiors, graphic design, and planning firm.  ADD Inc has offices in Boston, Massachusetts and Miami, Florida.  We design for corporate, commercial and mixed-use, residential, retail and entertainment, telecommunications, biotech, and academic clients.  As a member of the ADD Inc team, you'll work alongside the most talented professionals in the design industry in a high-energy, high tech firm that's dedicated to pushing your limits and helping you grow your career.  ADD Inc prides itself on the quality of its projects and its people.  In short, we hire the best and expect the best.

Some of the responsibilities involved in archiving include preparing both paper and electronic files for archiving, monitoring servers for archive projects, managing data entry of archives records, and handling requests for archives materials and off-site storage vendors. This position would also support the Library, sorting mail and routing periodicals, re-shelving books and samples, obtaining samples and literature updates, and labeling and filing product literature. Other duties include communicating with design teams and projects managers about project materials, and maintaining regular communication with the Information Manager and the IT Team.

SALARY:  We offer our employees competitive compensation that includes a bonus plan, and our top-notch benefits program is the envy of the industry.  Our benefits include generous paid vacation and personal time, a 401(k) plan, an Employee Stock Ownership plan, health and dental insurances, company paid short- and long-term disability insurances, and life insurance.  To prove our commitment to our employees' professional development, we have a tuition reimbursement plan, and we sponsor a multitude of training opportunities throughout the year, from computer skills training to courses in advanced management.  Our corporate culture is unparalleled, and we believe that hard work should be rewarded.

TO APPLY: If you are interested in joining the ADD Inc team, please forward your résumé to: ADD Inc, Human Resources, 210 Broadway, Cambridge, MA 02139, fax: 617.661.7118, e-mail:  hr@addinc.com.

For more information on ADD Inc, our culture, services, projects, and career opportunities, please visit us on the Internet at http://www.addinc.com.

ADD Inc is an Equal Opportunity Employer.

DEADLINE: Not stated.

6/20/08 Lexington, MA,  Archives Assistant IV,  MIT Lincoln Laboratory.

QUAL:
? B.A. / B.S. or equivalent experience is required. Familiarity with physical sciences or engineering concepts and processes is preferred.
? Minimum of 2.5 years of direct/related experience is required.
? Experience processing materials in an archive, or have other relevant archival experience.
? Facility with standard Office applications, the internet, a content management system, and online catalogue searching.
? Experience using web authoring tools is preferred.
? Ability to work in an environment requiring strong oral and written communications and interpersonal skills.
? Ability to lift 40 pounds.

DUTIES: The Archives Assistant is one of a small team of archivists/librarians responsible for the arrangement and description of unique archival collections in the MIT Lincoln Laboratory Archives. The Archives Assistant develops processing plans for new collections: appraising, selecting, arranging, and describing archival material using a database finding aid; assisting in the accessioning of new Archives' acquisitions.

The Archives Assistant will also assume responsibility for customer support and creation and maintenance of document management workspaces, adding additional breadth to a critical and increasingly adopted Laboratory content management service.

? Process archival material and create on-line finding aids.
? Provide customer service support for all Laboratory LLDocs users.
? Provide regular reference desk coverage, satisfying customer requests for Laboratory documents and escalating more complex requests to other staff.
? Search for and acquire Lincoln Laboratory authored papers and patents in Library licensed databases.
? Prepare exhibits, including virtual exhibits.
? Support and participate in other work of department as assigned.

MIT Lincoln Laboratory has pioneered in advanced electronics since its origin in 1951 as a Federally Funded Research and Development Center of the Massachusetts Institute of Technology. The Laboratory's fundamental mission is to apply science and advanced technology to critical problems of national security.

SALARY: Not stated.

TO APPLY: For immediate consideration, please apply online: http://www.ll.mit.edu/employment/jobs.html
MIT Lincoln Laboratory is an Equal Opportunity Employer. M/F/D/V - U.S. citizenship required.

DEADLINE: Not stated.

6/13/08 Hartford, CT, Project Archivist, Collections Development, Connecticut Historical Society.

QUAL: Duties and Responsibilities:

• Gain familiarity with CHS reference tools and cataloging protocols; acquire or improve knowledge of cataloging software (Connexion) as needed 
• Implement cataloging priorities established for NHPRC
• Review or gather documentation about the collections to determine provenance 
• Examine manuscript collections to identify information necessary for minimal catalog record
• Conduct basic research, using CHS library and on line resources, to establish life dates for individuals, relationships among individuals in family collections, and summary history of  businesses or organizations
• Create K-level MARC record using Connexion Client software
• Meet deadlines stipulated
• Identify complex collections requiring EAD-encoded finding aids in a later project
• Assist Archivist in creating reports for CHS management, board and funders
• Attend project and staff meetings
• Other related duties as required
  
  

The incumbent will have an MLS from an ALA-accredited institution, or equivalent degree with a specialization in archival studies; a minimum of one year experience working with archival or manuscript collections; a demonstrated  understanding of archival principles of arrangement and description for cataloging; and familiarity with MARC data elements.  A working knowledge of U. S. history is needed, to determine how collections fit into state and national issues for purposes of cataloging; knowledge of Connecticut or New England history is preferred.  Candidate must possess strong written and oral communications skills and must be able to function independently and as part of a team.  Project requires strong organizational skills, a high level of concentration, and attention to detail, in order to maintain necessary high quality and consistency.

DUTIES: The Project Archivist will be responsible for creating MARC records for uncataloged manuscript collections in a project supported by a grant from the NHPRC. The goal of the project is to create on-line catalog records for 900 manuscript collections, including 253 manuscript account books.  The collections date from 1714-2004 and range in size from a single volume to more than 30 cubic feet of material.  The Project Archivist will work in close collaboration with an Assistant Archivist under the direction of the CHS Archivist and the general supervision of the Director of Collections Development. 

Reports directly to the Archivist.

SALARY: The position is full-time for two years beginning on or about 1 September 2008.   

TO APPLY: Please send a cover letter and resume to the attention of Janet Ward, Connecticut Historical Society, 1 Elizabeth St., Hartford, CT 06105.

DEADLINE: Applications will be accepted until the position is filled.

1. An advanced degree in Library Science and a background in history, American studies, maritime history or a related field.
2. At least one year of experience in a library, archives or museum setting
3. Current knowledge of museum/library/archives standards and practices
4. Recent database management experience and knowledge of digital technologies; web design and development a plus.
5. Experience processing/cataloging a variety of collections, preferably in a museum setting.
6. Excellent communication skills and the ability to work as part of a team.

• The Archivist is responsible for the acquisition, documentation, management and care of the Museum's archives and library, seeking to make them accessible to both internal and external audiences.
• The Archivist oversees the Museum's collection of digital, print, slide, and transparency images of Museum collections, programs, and events: he/she is responsible for the storage, access, and rights and reproduction issues related to that collection.
• The Archivist is responsible for the Museum's institutional records and maintaining its records management schedule
• The Archivist is responsible for maintaining membership in the regional library system and managing interlibrary loan requests.

• The Archivist oversees the Museum's reading room, working to make it accessible to staff, volunteers and outside researchers.
• The Archivist is the first point of contact for research inquiries and requests for photographs.
• The Archivist assists with training of the USN crew responsible for giving tours of USS CONSTITUTION and maintains the subject vertical file.
• The Archivist will assist with the growth and maintenance of the CONSTITUTION crew database.

• The Archivist is a member of the exhibit planning team, ensuring that all exhibits are based in sound research. Participation in exhibit planning may include research, identifying collections, conceptualizing displays, drafting exhibit text and labels, plus assembling exhibitions.
• The Archivist will assist in updating and maintaining current exhibits as well as planning future exhibits.

• The Archivist works with the Curator and Collections Manager to facilitate Curatorial Committee meetings
• The Archivist is a key member of the recovery team in case of a disaster.
• The Archivist will work with the Curatorial Department and other departments to make the Museum an engaging, minds-on, hands-on environment for intergenerational audiences through special programs and events.
• The Archivist oversees and trains library and archives volunteers and interns
• The Archivist will assist with department planning, budgeting, fundraising, grant proposals and donor cultivation including show and tells and special tours.

DUTIES: Fedora developers: WGBH in Boston needs your expertise to create/upgrade a targeted digital archives of PBS content. Research and scholarship, especially in the humanities, will benefit greatly from increased access to the rich moving image, still, audio and text assets in the WGBH Archives. Remember that FRONTLINE you saw the other day? What happened to all the outtakes? They're locked in our vault. We need your help to make them available and searchable for scholars. This involves more than digitizing and more than metadata; we're looking to create new services and generate value from our media archive, as well from the engagement of our users around it.

See openvault.wgbh.org  and teachersdomain.org to get an idea of where we've been and where we want to go with this.

TO APPLY: Contact courtney_michael@wgbh.org for questions, or apply at http://careers.wgbh.org/

5/23/08 Andover, MA, Director of Digital Services, The Northeast Document Conservation Center (NEDCC.)

QUAL: An advanced degree in librarianship, archives, preservation, or IT; three years' relevant institutional expertise; excellent knowledge of digital standards and best practices; IT skills; strong production management skills and supervisory experience;  demonstrated marketing ability; demonstrated effective oral, written, and interpersonal communication skills.

DUTIES: The Northeast Document Conservation Center (NEDCC) seeks a Director of Digital Services responsible for coordinating digital production, developing new services, and providing education and consultation in conjunction with NEDCC's well-established Field Service Program.

Digital Production: Oversees production, including workflow, pricing structure, quality control, and hardware and software purchases; addresses staff training needs; determines the Center's product mix and outsourcing needs, developing and implementing new services as needed; in consultation with the Executive Director, engages in long-range planning for the digital lab.

Marketing: Conducts market research on clients' evolving needs; evaluates client satisfaction; helps potential clients plan digital projects and develop specifications; helps potential clients identify funding sources.

Outreach: Shapes and manages NEDCC's digital conferences and workshops; identifies needs for new training programs and publications; develops new technical leaflets and tools about digital preservation, standards, and best practices; coordinates grant projects and other initiatives; represents NEDCC in the digital library/technology community and at professional meetings.

The Director of Digital Services reports to the Executive Director, supervises the staff of the digital imaging and microfilming labs, and functions as a member of the Center's senior staff.

Founded in 1973, the Northeast Document Conservation Center is a nonprofit, regional conservation center located in Andover, Massachusetts, specializing in preservation of paper-based materials. Its services include paper, book, and photograph conservation; preservation microfilming; photograph duplication; digitization of visual materials; surveys and consultations; disaster assistance; and workshops and conferences.

SALARY: Salary and benefits are competitive.

TO APPLY: To apply, send letter of application, resume, and three professional references to:

Maureen Lieurance

Northeast Document Conservation Center

T: 978.470.1010

F: 978.475.6021

NEDCC is an equal opportunity employer.

DEADLINE: This position will remain open until filled.

5/23/08 Waltham, MA, Management and Program Analyst, The National Archives.

QUAL: Applications will be accepted from US Citizens, from current and former competitive service Federal employees, and people eligible under special hiring authorities.          

• Relocation expenses will not be paid.
• Responses to KSAs required (see "How You Will be Evaluated" section.
• Federal employees must achieve time-in-grade to qualify.
• U.S. Citizenship
• Background and/or Security Investigation required.

DUTIES: You will serve as a Management and Program Analyst in the Office of Regional Records Services, Northeast Region, 380 Trapelo Road, Waltham, MA 02452.

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff work across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them. Visit our Employee Gallery at www.archives.gov/careers to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives!

For more information on the Regional Archives System visit  http://www.archives.gov/ locations/regional-archives.html

SALARY: 48,753.00 - 63,384.00 USD per year. SERIES & GRADE: GS-0343-09.  New employees usually start at the minimum salary rate. If you have prior Federal service, you may start at a higher rate.    

TO APPLY:  Apply at www.usajobs.gov and search for job # N 08-177.

DEADLINE: June 6, 2008.

5/23/08 Woods Hole, MA, Institution Archivist/ Records Manager, Woods Hole Oceanographic Institution.

QUAL: Bachelor's degree or higher in science preferred. MLS or CRM and familiarity with EAD, MARC, Dublin Core, and Skupsky Retention Manager preferred.  Experience in a scientific/academic library or archives preferred.  Excellent oral and written communication, organizational, interpersonal, planning, and analytical skills.  Familiarity with descriptive cataloging principles. Ability to lift boxes weighing up to 40 pounds and work in a dusty environment.

DUTIES: The Library Department seeks a regular, full-time Institution Archivist/Records Manager whose primary functions include appraising, describing, arranging and preserving print and electronic materials in the institutional archives and records management program at the Woods Hole Oceanographic Institution (WHOI). Archival duties include: processing accessions, including data and images; preparing finding aids and Electronic Archival Descriptions (EADS); providing reference assistance; and retrieving items from the collection for patrons. Records Manager Duties include: developing and promoting policies and procedures to implement an institutional records management program based on Skupkky's Retention Manager system and applicable state/federal/international laws.

The Archivist is authorized, under established Library and Institutional policies and procedures to acquire; accession and deaccession; arrange, catalog and describe; and preserve/make accessible the contents of the WHOI Archives.

The Archivist/Records Manager may direct the activities of staff and volunteers.

The Archivist/Records Manager is expected to engage in service to patrons, the public and participate in professional activities at the local, regional, national and international levels.

SALARY: This position is benefits eligible.

TO APPLY: http://www.candidatemanager.net/ CM/Micro/JobDetails.aspx? &mid=YWWY&sid=BAZDB&jid= EVFFUYF&site=Other

Lisa Raymond
Manager Data Library & Archives
MBLWHOI Library
Woods Hole Oceanographic Institution
MS#8, Woods Hole, MA 02543
phone:508-289-3557/ fax:508-457-2156

DEADLINE: Review of applications will begin immediately and will continue until the position is filled.