Everdo Newsletter

Performance, Stability, and Polish - Everdo 1.10.4

In the first release of 2026, we are rolling out a significant update for the desktop application. This release focuses on performance, bug fixes, improved stability and a few feature enhancements.

Performance & Stability

Native Apple Silicon Support: We now provide a Universal build for MacOS. Users on M-series chips should see improved startup times and battery efficiency compared to the Intel build running via Rosetta.

Graceful Handling of System Clock Jumps: Previously, if the OS clock was set incorrectly to a future date or jumped significantly, the scheduler for repeating actions could malfunction, potentially generating thousands of unintended actions. The app now detects these anomalies and pauses execution, allowing you to fix the system clock or adjust the repeating rules safely.

Privacy-First Error Reporting System: We have introduced a new first-party implementation for crash and error reporting in the desktop app. This replaces previous mechanisms with a more reliable form that submits reports directly to us, ensuring complete privacy and faster triage of stability issues. When you first run the new Everdo version, you might see the "Report Error" button appear. This likely means the system detected an error that happened in the past. To hide the button, you can either submit the report, or discard it.

Quick Capture

We have made a number of improvements to Quick Capture behavior.

Quick Capture Positioning: The Quick Capture window no longer attempts to remember its last position, which caused issues on multi-monitor setups or when displays were disconnected. - Standard Behavior: The window will now always open at the center of the display that currently holds the mouse pointer. - Linux (Wayland): Due to protocol limitations regarding cursor tracking, Quick Capture will always open on the primary display on Wayland systems.

Initial Focus Issues: Addressed a bug where the Quick Capture window failed to gain focus immediately on certain systems.

Main Window Focus: Resolved an issue where the main window would jump to the foreground when Quick Capture was submitted or dismissed.

Window and Layout Behavior

Standard Quit on MacOS: The app no longer quits when the main window is closed. It now follows the standard MacOS convention (application remains running; use Cmd+Q to quit).

Initial Window Size: Fixed a bug occurring on first launch where the window would initialize too small to fit contents or too large to fit the display.

Layout Breaking Due to Scroll: Fixed a UI rendering issue caused by pressing Page Up in specific contexts.

Layout Breaking Due to External Display Disconnection: Fixed navigation panel layout corruption occurring when an external display is disconnected.

Other Fixes & Improvements

Trash Management: You can now permanently delete individual items from the Trash, rather than being forced to empty the entire Trash at once.

Scheduling in Some Timezones: Fixed scheduling errors for users in timezones with offsets greater than +12 hours (e.g., New Zealand).

Keyboard Shortcuts: Fixed an issue where custom shortcuts involving the Esc key were not registering.

Tag Duplication on First Sync: Fixed the Home and Work areas getting duplicated when sync first runs in cases where Everdo is installed on more than one desktop system.

Default Areas no Longer Removed: The Home and Work tags are no longer removed when you click "Delete Tutorial" after installing Everdo on a new device.

Go to created project shortcut: The shortcut now works not only for created projects, but also for the items converted to a project via the editor or the inline : p command.

Miscellaneous: Minor styling and wording improvements throughout the app.

Dark theme and layout improvements in Everdo for Android 1.8

Summary

New: Dark Theme added
Improved: Redesigned, compact list layout lets you see more at a glance
Improved: Significantly smoother and faster scrolling performance
Improved: Modern, immersive edge-to-edge screen design
Fixed: Layout issues on some Samsung (OneUI) devices
Fixed: Keyboard opening automatically multiple times when editing a new item

Dark Theme

Enjoy a beautiful Dark Theme that automatically follows your system settings.

Item Layout Improvements

As you can see on the screenshot above, the item layout has been redesigned to allow for tags, time, energy and date labels all appear on the same line, which makes actions take less space vertically.

Sync status indicator, bug fixes and library upgrades - Everdo 1.9.0

Added a sync status indicator showing that there are unsaved changes until a sync is completed
Fixed: ESS manual push sometimes timing out
Fixed: Several local network sync errors
Fixed: Drag-and-drop issues on some systems
Fixed: Scheduled notes should not be manually sortable
Fixed: Focused items should be sortable when grouped by type
Multiple major library upgrades to improve stability and performance of the application

Quick capture and configurable keyboard shortcuts - Everdo 1.7.7

Summary of changes

Added the ability to configure keyboard shortcuts. Please refer to documentation to learn more.
Added a shortcut action to create Inbox items without opening the main Everdo window. The default shortcut binding is Ctrl+E.
Added the ability to group the Focus list by item type.
Pressing Enter when editing a checklist will remove the empty checklist item.
Fixed: Do not hide area tags from the filter section when the current list is Inbox.
Fixed: Pressing Enter when searching for tags leads to an error.
Fixed: Application freeze due to an incorrect repeating item configuration.
Fixed: Creating a new item in Focus does not work if the grouping type is "By Project"

Set due date relative to the repeating date - Everdo 1.6.1

Summary of changes

Added the ability to the Due Date as an offset relative to the repeating date. This option is available in the repeating settings of an action.
Added a shortcut (Shift+P) to navigate to the most recently created project.
Added a configuration file option showMetadata to display metadata such as timestamps in the item editor.
Fixed: When the Waiting list is grouped by Contact, the New Item button doesn't work.
Fixed: Scheduler runs before sync completes when computer awakens.
Fixed: Crash when saving an item in a list grouped by project.
Fixed: Group by project doesn't always work correctly.
Fixed: Archiving a project should not mark deleted tasks as done.
Fixed: The current contact should be removed when item gets moved out of Waiting.

Please make sure to update all your devices to 1.6, including the mobile apps, before using the due date offset feature.

New inline commands, sidebar improvements and more - Everdo 1.5.14

Summary of changes (1.5.8-1.5.14)

Added new inline commands for adding tags and contexts, for example :# tag1, tag2 or :@ phone.
Hiding the current tag from lists and filters to reduce clutter.
Hiding project names on tasks when they are grouped by project to reduce clutter.
Retaining the sidebar width after restart.
The sidebar can now be hidden by dragging it all the way to the left.
Added the ability to save modifications from a repeated action to its template.
Some minor layout improvements.
Fixed: Auto-sync sometimes shuts down when Internet connection is interrupted.
Fixed: Three-way network sync doesn't detect some changes.
Fixed: The :p command doesn't respect the sequential project setting.

Saving modifications from a repeated item to its template

When editing a repeated action, click "Update Template" to push some of the changes from the item to its template. The following attributes will be updated on the template action:

Title
Description
Tags

Any checklist line items that appear in the description will be unchecked when updating the template.

Clicking this new button will only affect the template action and won't modify the item itself. To update the repeated action, just press Save as usual.

Bug fixes and minor improvements - Everdo 1.5.8

Summary of changes (1.5.4-1.5.8)

A hotkey g to move cursor to the top of the current list
Ability to specify a data directory for application files with --dataDir and run a second instance of the app with --multiInstance (see CLI options)
Fixed: Some URL schemas require a triple slash to be rendered as a link.
Fixed: When the Waiting For view is grouped by contact, search doesn't work.
Fixed: A someday action moved to a notebook disappears.
Fixed: Impossible to create a tag in the tag manager when there are no other tags.
Fixed: "Due today" and "Due tomorrow" filters should include overdue items (consistent with mobile app behavior)

Dark Theme, New Keyboard Shortcuts And Usability Improvements - Everdo 1.5.3

In this update we are introducing the first iteration of the long-awaited Dark Mode feature, as well as many other features and improvements for the dekstop app.

In this post you will find the list and description of all the major changes.

Summary of changes

Added a dark theme and system dark mode support on Windows and MacOS
Added the ability to create tags in the Tag manager
Added the back-end support for the Reminders feature soo to be release on mobile
Added the setting to shorten http links in item description
Added the ability to move a set of selected items into a new project
Added the full-screen shortcut - F11 on Windows and Linux
Added the standard full-screen and minimize shortcuts on MacOS
Added the ability to reorder items with keyboard shortcuts: Shift+j/k, Shift+Up/Down
Added the ability to edit the current project/notebook with a keyboard shortcut: Alt+Enter when the corresponding project view is active.
Fixed: fractional time estimates in hours should be rounded to whole numbers
Fixed: some drag and drop issues
Fixed: UI and styling issues

Dark mode setting

You can now choose between the exising light theme and the new dark theme.

On the recent versions of Windows and MacOS, the system setting will track the current operating system theme and update Everdo appearence accordingly.

Creating tags in the Tag Manager

It used to be impossible to create tag from within the Tag Manager dialog. You can now do it easily.

Shorten HTTP and HTTPS URLs in item descriptions

After you enable the "Shorten links" setting, Everdo will only display the last segment of the URL when rendering the links.

Note that this setting only affects how links are presented. The actual text of the link in the item description is not changed.

Move selected items to a new project

Select a set of inbox items by holding Ctrl or Shift, then use the "Add to a new project" option to create a new project with these items.

Reordering items with the keyboard

By using the Shift+j, Shift+k, Shift+Up, Shift+Down shortcuts you can now reorder items.

Edit the current project or notebook with a shortcut

When a project or a notebook is open, press Alt+Enter to start editing the parent project/notebook item.

How to Define and Use Everdo Areas Effectively

When following Getting Things Done, you will eventually have hundreds of actions and dozens of projects. It is often the case that these items can be split into groups in such a way that each group can be worked on separately. This approach can reduce the number of simultaneous projects and actions that you need to deal with. This in turn makes your GTD system better organized and easier to use.

In Everdo the independent groups of actions and projects are called Areas.

In this post we consider the principles to keep in mind when creating and using areas. We also identify some common issues and pitfalls associated with using areas.

What are the Areas and how to create them

An area in Everdo is implemented as a special kind of a tag. When you create a new tag, initially it has the type label. In order to transform a label into an area, you need to find it in the Tag Manager dialog and select the area type, as shown in the animation below.

Once an area has been created, you can select it in the Area Selector at the top of the application window.

When an area is selected, Everdo hides all items that are not associated with the selected area. In other words, an area acts as a global filter for your actions and projects.

The principles for defining areas

We have established that areas act as global filters. When you select an area, you lose the ability to view items associated with other areas. For example, the Next Actions list no longer includes all your next actions, since it is now limited to the current area. This can create friction unless you take care to define areas appropriately.

In essence, areas need to be defined so that you can concentrate on a single area at once without needing to switch between areas too often. This principle guides us towards defining fewer areas in order to avoid excessive fragmentation and area switching. On the other hand, defining too few areas means that each area is bigger and is more difficult to manage than necessary.

For example, Work and Home are areas where there is a clear separation of concerns. When dealing with work, you don't want to see your home-related tasks and vice versa. This means that creating Work and Home areas is appropriate, since it does not introduce any switching friction into the system. At the same time the Work/Home distinction may not be granular enough to take full advantage of the Area concept. For example you may have different responsibilities at work that could be better organized as their own areas.

To summarize, the principles for defining areas are as follows.

Areas must correspond to well-defined and independent environments, contexts or time blocks, so that you never need to work on multiple areas at once.
Having more areas is better, as long as the first principle is maintained.

Everdo areas vs GTD areas of responsibility

Everdo areas should not to be confused with areas of responsibility described in Getting Things Done as one of the horizons of focus.

The list of areas of responsibility is a tool to track and evaluate all the commitments that you have. On the other hand, Everdo Areas are intended for applying top-level filtering to your projects and actions to reduce clutter and simplify the choice of next actions.

In general, it's not optimal to create an Everdo area for each area of responsibility. Instead, you should use the principles outlined in the previous section and try to clearly partition your items by context, environment or a time block.

Using time blocking in combination with Areas

Time blocking is a technique to divide your day into blocks of time, each dedicated to a particular kind of work or even a specific task.

Time blocks are typically created in a calendar app. They can be made repeating so that the overall time block structure is similar from day to day, but you can adjust each particular day as necessary.

Time blocking is a valuable tool because it creates structure in your day and ensures that the different concerns are handled as planned.

You might notice that the concept of a time block can work with the concept of an Everdo Area quite well. For example, you could

Create and schedule daily or weekly time blocks for each of your areas. This will ensure that each area gets your attention at a specific time interval, as long as the time block exists. For example, I have an area for home chores and a corresponding time block in my calendar. This reduces the probability that I forget to do these tasks or ignore them.
Create additional areas to increase focus. Since time blocking ensures clear boundaries between different sets of tasks, you can create more areas that would otherwise be too granular. For example, every work day I have Coding and Writing time blocks where I focus on the corresponding tasks. In this scenario I don't need a shared Next list containing both kinds of actions. So because of this clear separation of concerns, I can create a separate area for each type of work instead of having a single, less focused, Work area.

Common pitfalls in using Areas

Creating too many areas. When starting out, it can be tempting to define more areas that you really need and can manage. Remember that the goal of areas and tags in general is not to classify all your tasks perfectly in some abstract sense. The goal is to create a way to filter the tasks in a useful way. So if a tag or an area is not useful for filtering, then it shouldn't exist, cluttering your system. If you find that you need to switch to "All Areas" often, it indicates that you might have partitioned your tasks in a less than optimal way by creating too many areas.

Not creating enough areas. A symptom of this is having a long Next Actions list and spending too much time trying to identity the Next Actions that you want to tackle at the moment. Partitioning your actions into areas could reduce the length of the Next Actions list that you need to handle at any particular time.

Ignoring some of your areas. Since working within an area hides all unrelated actions from the Next Actions list, it's easy to overlook important actions unless you deliberately dedicate time to each area. This is where time blocking can be helpful, as discussed earlier.

Conclusion

Now you know how to create and use Everdo Areas effectively and avoid some common mistakes. Applying the concept of Areas will make your GTD system more manageable and focused. I have been using this approach for several years and I hope that you will find it useful as well.

Please comment below to share your thoughts on the topic.

Horizons: A Framework For Gaining Clarity And Direction in Work and Life

Your time is limited. Wouldn't it be nice to always know that you are spending it optimally, working on what matters most? A key tool for achieving such clarity is the system of Horizons of focus. It helps you get your goals and commitments in line so that you can focus on execution without worrying. In this post we explore what the Horizons are and how you can define them in Everdo.

Introducing the six horizons

Each horizon represents a certain level of perspective. These levels cover the whole range of the scale from high-level values all the way to daily tasks. Here are the specific horizons introduced in Getting Things Done.

Purpose and Principles
Vision
Goals
Areas of responsibility
Projects
Actions

Defining each of these horizons for yourself will help prioritize work and align your goals. Even more importantly, it may lead you to discard commitments that you don't care about very much. This will free up time for the really important projects and activities.

Now let's go over each of the horizons.

Level 1, Purpose and Principles: what is your destination in life?

Your purpose is why you exist in this world. You can also think of it as your personal mission statement in life. A purpose gives meaning and context to all your goals and projects. Particularly it will help you define the lower-level horizons, since they exist precisely to help you fulfill your purpose.

I think that purpose is the most difficult concept to define out of everything this post discusses. It can take many attempts and years of reflection to discover your true purpose. So don't worry too much if your purpose is not obvious to you right now. Do your best to write it down and revise later as necessary. This goes for other horizons as well.

Purpose goes hand in hand with principles. Principles are the standards that you aim to meet while fulfilling your purpose. You can also think of them as values. Principles will put constraints on the ways you set and achieve your goals. Some examples of principles include

being honest
taking care for your family

To get full benefit from the concept of principles, try to only include the ones that you really care about.

Level 2, Vision: where are you in five or more years?

To define your vision means to answer the question "Where do you see yourself in five years, having achieved your goals?". How does your work look like? Where do you live? What about your family and relationships? Think about your long-term plans and aspirations in life - these make up your vision.

One tip I have for defining this horizon is to think big and actually envision big success. This attitude can get you to aim higher with your goals and force you to cut down on distractions down the road to your purpose.

Level 3, Goals: your big targets for the next few years

The concept of a goal doesn't need much introduction. In the context of horizons of focus, goals are your objectives on the time scale of several months up to a few years from start to finish.

Goals are somewhat similar to projects, which we will define later. The major difference is that goals tend to be more stable and oriented at fulfilling your vision, while projects occur in the moment as needed. It follows that you don't need to re-evaluate goals often, whereas you want to review your list of projects at least weekly.

Note that, as with any goals, it's important to make your GTD goals SMART - specific, measurable, achievable, relevant, and time-bound.

Before trying to list your goals, it may be helpful to read about the next horizon of focus - areas of responsibility. This is because thinking about each area of responsibility can trigger your mind into coming up with the corresponding goals.

Level 4: Areas of responsibility: what are your roles?

You can think of areas of responsibility as the list of all the "hats" you wear. In other words, these are the roles that you play as part of your work and personal life. Some examples might include

Being a parent or a husband
Taking care of the house
Maintaining good health
Being a manager on your team
Other major roles in your job description

The act of explicitly defining your areas of responsibility can be a very rewarding experience. It clarifies the areas where you don't focus as much as you should in order to fulfill your vision.

When you are listing your areas of responsibility, it's also useful to think why you have each one of them. How does a given responsibility relate to your goals and vision? Should you be responsible for this at all? Can you delegate or drop it altogether? Asking these questions will help you approach your responsibilities mindfully. It will drive you to avoid taking on unnecessary responsibilities that will only distract you from your goals.

In one of the future posts I will describe how to use your areas of responsibility to create a personal trigger list that will simplify the Weekly Review.

Level 5, Projects: the short-term outcomes you are working towards

In Getting Things Done a project is any desired outcome that takes more than one action to accomplish. You can think of a project as a relatively small goal on the scale of a a few hours to a few weeks.

You create projects as they come up as part of your responsibilities, or as part of the your long-term goals. For example, things like "Publish a blog post", "Learn GTD principles" could be considered projects consisting of more than one action.

Unlike the horizons that we have covered so far, projects are the core of your day-to-day work, so they are treated specially by the GTD method, and therefore by Everdo. You can learn more about this on the projects documentation page.

If you are just getting started with GTD, then you don't need to define your projects right now. Instead, follow the usual GTD steps of collect > process > organize, which will lead you to creating projects as they come up. Keep in mind that Getting Things Done has important principles that must be followed in order to make your list of projects actionable and useful. We well cover these rules in depth in future posts.

Level 6, Actions: the actual tasks that you need to do

Actions are the specific tasks that you can immediately start executing given the right conditions (context, time, energy). An action can be a part of a project, or it can be standalone.

Same as projects, actions don't need to be listed when defining your horizons. Instead, you will create actions naturally while following Getting Things Done. The reason we have included projects and actions in this article is to show the complete hierarchy of horizons from top to bottom.

Creating your horizons in Everdo

When practicing GTD, you will engage with your actions and projects constantly. This is why Everdo has many tools and features aimed to simplify working with actions and projects, such as Scheduling, Tagging, Filtering and more.

On the other hand, the higher-level horizons are much more stable, requiring only an occasional review. Because of this, I think it's sufficient to keep the list of high-level horizons either in your reference system, or in an Everdo notebook.

Here is an example of what a Horizons notebook might look like in Everdo.

The animation below demonstrates how to begin creating your horizons in Everdo.

Using and reviewing the list of your horizons

You can think of the horizons as your real, stable priorities that you have thought through. This makes them useful anytime there is doubt or internal conflict about prioritizing your projects or taking up new commitments. By keeping your list of horizons handy you can keep on course when confronted with a constant stream of input and opportunities in your life.

Another way to utilize your list of horizons is by setting up a review process. After you have defined your purpose, principles, vision, and goals, you should aim to review them approximately once every quarter.

For each goal/vision/principle you should

make sure that it is current and still relevant to you
ask yourself whether you are making sufficient effort and progress towards achieving the target
ask yourself what block or distracts you from making progress

When it comes to reviewing areas of focus, I suggest doing it weekly as part of your Weekly Review of the whole system. We will cover the weekly review in depth in one of the future posts.

Conclusion

Now you know the basics about horizons of focus. I hope this post helps you utilize this concept as a framework to gain focus and direction consistently. Make sure you take some time to define your high-level horizons in Everdo and review them from time to time. Remember that it's a crucial part of the Getting Things Done method.

If you have any tips or insight on using the horizons of focus technique, please comment below.

Sidebar Navigation Shortcuts, Tag Auto-completion and Further UI Improvements - Everdo 1.4.1

In this update we focused on improving the user experience and further reducing friction in common interactions with the app.

Summary of changes

Added keyboard shortcuts to navigate through all the sidebar items.
Added a Waiting section to the Context view grouped by project.
Greatly improved the behavior (auto-completion) of tag search in the item editor.
Replaced the project selector drop-down with a searchable control.
Recognize arbitrary URI schemas in notes of the form schema:///resource, allowing to link to other apps.
Fixed: multiple UI and styling issues.
Fixed: item de-select doesn't work on Ctrl+Click.
Fixed: consistent sorting of tags by title.
Fixed: long project descriptions made height-limited and scrollable.

Below is the demonstration of some of the changes.

Keyboard navigation in the sidebar

Using the arrow keys or j/k while holding Alt, you can now sequentially switch between all lists including projects and contexts. As usual, the fixed lists, such as Inbox, Next, etc all have their own direct shortcut - the numbers 1 through 0.

Waiting items in the Context view

When browsing one of your Contexts grouped by project, the Waiting actions used to be completely hidden. In this version we have introduced a sub-section that will hold the Waiting from all the projects combined.

Improved tag search and the new project selector

We have optimized the tag selector control to make tag selection quicker and easier. The selector will now suggest the best-matching tag based on your search input, even if it's not a perfect match. This behavior enables a much better tag selection experience.

The old project selector control has been replaced with an easy to use smart search component.

Quick Add - Everdo 1.1 for Android

Today's Everdo for Android update introduces the Quick Add feature, which lets you easily send tasks to Inbox without opening the app.

The Quick Add button is available both as an ongoing notification and an app shortcut in Android 7.1+.

To use the app shortcut, simply tap and hold the Everdo app icon until you see a shortcut menu appear, which includes "Add to Inbox".

To use the ongoing notification, enable it in Settings.

When you tap the notification, a prompt appears where you can enter your task. After you press send, the task will be instantly saved to Inbox and synced if possible. To dismiss the Quick Add prompt, tap anywhere on the screen, or press the back button twice.

Sharing web pages and text with Everdo

We have also modified the existing sharing functionality to work in a way that is similar to the Quick Add feature. Most importantly, sharing text and URLs with Everdo will no longer load the app.

Here is how sharing works in different contexts.

Sharing a piece of text from the browser. The web page title becomes the item's title, the selected text becomes the note.
Sharing a piece of text. The text becomes the new item's title, the note remains empty.
Sharing a web page from the browser. The web page title becomes the item's title, the url becomes the note.
Sharing a URL. The URL becomes both the title and the note.

Please note that the Quick Add prompt corresponds to the title of the item that is going to be created, so the note is invisible when the prompt is active. However the note will still be saved correctly based on the description above.

Everdo for iOS Update 1.4

A new update is available on the app store.

Summary of changes

The last used list will now be restored when the app restarts.
When sharing multi-line text with Everdo, the first line becomes the title and the rest of the text becomes a description.
Disabled automatic scrolling to the last known list position on the iPhone.
Fixed the app crashing after clean pull completion.
Minor bug fixes.

Pricing Changes on August 3

A minor pricing adjustment will take effect on August 3. Specifically:

The Everdo Pro license will be priced at €79.99.
The Sync Service pricing for new customers will start at about €1.4 per month, billed annually.

As promised, the new Sync Service pricing will not apply to existing paying customers of the Sync Service.

If you have not yet extended your Sync Service account or purchased an Everdo Pro key, it is now a good time!

To extend your Sync Service subscription, sign in at sync.everdo.net and click "Extend".
To purchase an Everdo Pro license at the old price, go to the pricing page and click "Get Everdo Pro".

If you have any questions, please comment below, or send an email to info@everdo.net.

New Shortcuts, Bug Fixes - Everdo Desktop Update 1.3.9

Summary of changes

Arrow keys (left and right) can now be used to hide/show notes, in addition to the existing hotkeys.
Fixed: New Item button doesn't work. Added the missing create options to the button's menu.
Fixed: Converting a checklist into actions sometimes leads to an error.
Fixed: Double/overlapping borders of items.
Fixed: Text vertical alignment issues in some elements.

Everdo for iOS Update 1.3

A new udpate is available on the app store.

Summary of changes

Added the ability to hide descriptions for specific items.
Reduced the delay prior to repeating actions getting created.
Item changes will immediately trigger sync to ensure that the app is synced as soon as possible.
Layout improvements for consistency with the desktop app.
Fixed: notes are limited to 20 lines.

Hot Fixes - Everdo Desktop Update 1.3.8

This release resolves some of the issues that have been introduced in 1.3.7.

Summary of changes

Fixed: App not starting for some users on the latest Windows 10 2004 build.
Fixed: Vertical alignment of text in the filter section buttons.
Fixed: Creating actions sometimes scrolls the list to the wrong position.
Fixed: Remove the "Press n to create a new item" placeholder after the item editor has opened.
Fixed: Error when using "Shift+N" to create an item in a previously empty list.

Create Items at the Top, Bug Fixes and Improvements - Everdo Desktop Update 1.3.7

Hello! We are proud to introduce a new update for the desktop Everdo app. The update contains many bug fixes and some usability improvements.

Summary of changes

Added the ability to create new actions at the top of the current list (Shift+N).
Pressing Tab after searching will always de-focus the search bar properly to allow keyboard navigation.
The tag selector control has been updated and improved, fixing some of the issues.
Fixed: Items synced from the mobile app to the desktop app cannot be collapsed or expanded until app restart.
Fixed: Inline command for Time doesn't always work.
Fixed: High CPU use occasionally.
Fixed: Tags from the parent item are ignored when converting a checklist to actions.
Fixed: When converting a checklist to actions, the checklist order should be preserved.
Fixed: The item creation dialog does not save on Enter after the Tags drop-down was closed by Esc.
Fixed: If "Hide notes by default" is enabled, the the first attempt to expand a note doesn't work.
Fixed: Pressing Enter to open the current item doesn't work sometimes.

Improved Collapse/Expand Functionality, Bulk Drag and Drop, and More - Everdo Desktop Update 1.3.6

Hello! We are proud to introduce a new update for the desktop Everdo app, bringing to you some of the long awaited features.

Summary of changes

The state (visible or hidden) of notes will be stored and preserved.
A global setting has been added to Hide Notes By Default.
All drag and drop operations now support multiple selection.
The Done section will be visible when Group By Project is active.
Moving the cursor will expand the currently collapsed sections as needed.
Fixed: Projects in Waiting For don't appear in the navigation section.
Fixed: Search bar too small on Windows.
Fixed: Pacman package libappindicator issue.
Fixed: Minor bug fixes and improvements.

The collapsed state of items is now preserved

Before this version, you could manually collapse notes on individual items, or for the whole view. But this change was not saved permanently, leading to unnecessary friction.

Since this update, a hidden or expanded note will remain that way permanently, even after app restart. The collapsed state of notes does not get synced to other devices, so the same note can be either hidden or visible on a different device.

When an action repeats, it inherits the collapse state from its template action. So for example, suppose you have a long checklist in a daily repeating action. If you collapse the template action, then you will have all future clones appear collapsed by default.

Collapse all and Expand all menu options have been renamed to Hide all notes and Show all notes. These functions will lead to the collapse state being stored in the same way as previously described.

A global setting to Hide Notes By Default

The new setting in General Settings now determines the appearance of notes in newly created or synced items. If the setting is enabled, then the newly created items will appear collapsed until manually expanded. For example, in the animation below we have a manually collapsed action and a newly created action. As you can see, the new action's presentation is affected by changing the setting accordingly.

Moving items in bulk

It is now possible to select multiple items and move them in bulk by dragging to the required list.

The Done section is visible when Group by Project is active

We used to hide the Done section in this case, because it was not actually grouped by project. However this behavior often created confusion because the Done actions would completely disappear from the view. So now the ungrouped Done section is again visible in the Group By Project view.

Moving the cursor expands view sections accordingly

Before this change it was easy to "lose" the cursor in one of the collapsed view sections. This often led to confusion, so now movement of the cursor will expand sections as needed, making sure that the cursor is always visible.

We hope that you enjoy the new features. If you have any questions or issues with the update, please comment below. Have a nice day!

Bulk Delete and Edit Tags Operations, Waiting For Projects, UI Contrast and Alignment Improvements, and More - Everdo Update 1.3.5

Summary of Changes

Ability to move projects to Waiting For
UI contrast improvements
Select and delete multiple items at once (bulk delete)
Edit tags for multiple items at once (bulk edit tags)
Split the parent selection drop-down menu into more sections
Improved item layout alignment by changing the position of the repeating action icon
Bug fixes

Multiple Selection and Bulk Operations

In order to select multiple items, click on each item you want to select while holding the Ctrl keyboard key.

The bulk operations are then available in the contextual menu which appear on right click, as shown in the animations below.

When editing tags for a set of items, you can specify the tags you want to to add to all items and the tags you want to remove. All other tags will remain unchanged.

You can also hold the Shift key to select a range of items, as demonstrated below.

Sequential Projects by Default Option, HTTP API, Restoring the Area Filter, Trash Sorted by Time, and More - Everdo Desktop Update 1.3.4

Summary of Changes

A setting to make all new projects sequential (Settings -> General -> New Projects are Sequential)
The last active area filter is restored on app restart
API endpoint for creating Inbox items. API Documentation
Automatically insert "- " when editing checklists
Removed "Copy of" prefix from copied items
Deleting a Project or a Notebook now triggers a confirmation dialog
Archived projects will show the total number of their children in the Archive view
Sort the Trash list by deletion timestamp
Bug fixes

Quick Sync(ESS) Pairing, Important Bug Fixes - Everdo Desktop Update 1.3.1

Important: Update All Devices, Including Mobile

This update contains some changes that require that you update all devices at the same time. Specifically, you should:

Update the desktop app to 1.3.0+
Update the Android app to 0.99.8+ via Google Play
Update the iOS app to 1.0-15+ via TestFlight.

Nothing bad will happen if some devices don't get updated, but it may cause duplication of repeated actions. The duplication can be cleared by simply removing the extra actions.

Summary of Changes

Fixed issues with repeating actions created in different timezones
Added the ability to quickly connect mobile devices to ESS via QR code scanning
Fixed some usability bugs with shortcuts and drag-and-drop

Quick Paring of Mobile Devices

With this update we are beginning to introduce the Quick Pairing feature that allows you to instantly configure a mobile device to sync with the ESS. If you already have a desktop app syncing with the ESS, then configuring sync on a mobile device becomes a matter of scanning a QR code in the mobile app.

This feature is currently supported in the desktop and Android apps. The iOS app will get is soon as well.

To generate a pairing QR code, open the Sync Settings dialog in the desktop app, then click Begin and follow the instructions. Everdo will generate a one-time QR code that contains your encryption key and ESS authentication token. When you scan this code in the mobile app, the app will copy and store this data to be able to sync with the ESS.

Once the code is generated, you should go to Settings->ESS Quick Pairing and scan the code. After a successful pairing, your mobile device should be fully synced with the ESS and set to sync automatically in the future.

Everdo Desktop Update 1.2.19

Summary of changes

Option to not repeat an action if the previous iteration has not been completed
Fixed: Wrong grouping of scheduled actions
Fixed: Collapse All shortcut on macOS
Fixed: Some drag and drop issues
Fixed: Irrelevant tags being shown in the filter section
Fixed: Lack of feedback on sync actions

Frequency-based repeating actions

Every time a repeating action repeats, it creates a new clone of itself, even if the preious one is still unfinished. This works well for actions that have to be done on a specific date, regardless of when the last completion was. For example, you might want to perform a monthly review at the end of every month, regardless of when you actually managed to complete the review for previous month. But for many actions it does not make sense to repeat them on rigid schedule if the previous iteration has not been competed yet.

In today's release we are introducing a new way to configure such actions. After upgrading Everdo to 1.2.19, you will be able to use the Do not repeat until the previous iteration is complete option in the repeating configuration dialog. For example, suppose you need to clean something, or water flowers every 7 days. You set up a Daily repeating action to repeat every 7 days, as usual, but also check the Do not repeat until checkbox. As a result, this action will repeat in 7 days after the last time it has been completed. In contrast, if you don't set the Do not repeat until checkbox, then the action will repeat every 7 days since the Start Date, regardless of when you actually complete each iteration.

We refer to this new type of repeating as frequency-based repeating, as opposed to schedule-based repeating.

When considering frequency-based repeating actions, it's important to understand what it means to complete them. A repeating action is considered completed if every clone action created so far is either marked done or moved to trash. Otherwise, if any incomplete clone action exists in any non-trash list, then the frequency-based repeating action will not repeat until every last clone is completed or removed.

Keep in mind that when using frequency-based repeating, your actions lose some of their visibility or reminder value. It can be easy to remove the focus flag from a repeated clone and forget about it. Then it will not be repeated again and it will not appear in focus to remind you of itself, unless you also configure a due date for the repeating action.

Everdo Desktop Update 1.2.18

Summary of changes

Restore complete state of each list upon navigation and app restart
Due tomorrow filter
Scheduled for tomorrow section
Fix filter section at the top of the view (prevent scrolling)
Item-level contextual menu with clone item option
App performance improvements
File-based proxy server settting
Fixed: Drag and drop cancellation issue
Fixed: long item titles break item layout
Fixed: long tag titles break tag editor layout

Restoring the states of lists

Each list now stores it's own state and restores it appropriately. This applies to every navigation item, such as the standard lists (Inbox, Next, ...), as well as specific projects and notebooks. When switching between lists, or using back navigation shortcut, the following state elements are restored:

Scroll position
Grouping type (Default/By Project)
Collapsed/Expanded sections

The same settings are also restored after re-starting the app, except for scroll position.

Please note that after the update all sections will be expanded by default until you manually collapse them once.

Due tomorrow filter

Similar to Due Today, Due Tomorrow shows items due in one day or less, including ones that are already overdue.

Scheduled for tomorrow section

The scheduled list has a new sub-section that only shows items that will occur tomorrow.

Item-level contextual menu and cloning items

It's now possible to clone items using a contextual menu. The menu opens when right clicking on the left-most section of the item, to the left of the checkbox. The menu only has one function for now. More functions will be added in the future.

Performance improvements

A lot of improvements have been made to increase the speed of rendering for long lists. The responsiveness of the UI has been greatly improved, especially on large databases with 10000 or more items. Memory use has been reduced.

ESS proxy settings

It's now possible to specify a proxy server for ESS calls in Everdo configuration file. For example,

{
  ...
  "proxy": "http://user:password@1.2.3.4:12345"
}

App restart is required for the change to take effect. If configured correctly, the proxy setting is also displayed in ESS Settings, but it's not editable there.

Removing the .rpm binary

Unfortunately, providing packaging for Linux in so many formats seems to take up too much resources for very little benefit, if any. With this update it was decided to drop the rpm format. Please use the AppImage package instead. It's fully portable, self-contained and should work on any distribution.

In the future, the plan is to support the following distribution options on Linux

Ubuntu PPA
AUR
AppImage

If you have any questions or concerns, please comment.

Everdo Desktop Update 1.2.17

Summary of changes

Backwards navigation hotkey (backspace)
Inline command: move to Waiting, assign a contact
Inline command: move to Projects
Hovering over dates will reveal additional info
Improved usability of the Waiting For and other dialogs
Fixed: confusing behavior of drag and drop between sections
Fixed: whitespace being removed from pre-formatted notes
Fixed: inconsistent Escape behavior in dialogs
Fixed: converting a checklist in a project description should create actions

Backwards navigation

It's now possible to go back after switching the view. For example, when reviewing projects, you can open the selected project by pressing "Alt+Enter", then go back by pressing "Backspace". This works for any list in the navigation section on the left.

Inline command: move to Waiting

Some examples.

:w Person A - move to waiting and assign to Person A
:w - move to waiting without assigning a contact

Learn more about using inline commands.

Inline command: move to Projects

This command is intended to simplify processing of the Inbox and Someday lists. You can now convert an action into an active project more quickly by using the :p command.

Hovering over dates

Hovering over dates and labels will reveal additional info.

In complete items: exact completion time
In waiting items: the date and time when the items was moved to Waiting.

Usability of dialogs

The Waiting For dialog will have it's drop-down menu automatically activated, so that it's possible to start typing the contact immediately
Nested dialogs can now be dismissed with Escape without also closing the parent dialog and potentially losing the edits
The Settings dialog can now be saved and dismissed by pressing Enter

Everdo Desktop Update 1.2.14

Summary of changes

Fixed incorrect preview date in yearly repeating items set for the 1st of month
Improved tag filtering: selected tags will be completely preserved during navigation
Added a setting to ignore SSL errors during sync caused by intercepting proxies

Everdo Desktop Update 1.2.13

Maintenance update

There are no significant new features in this update, but some fairly important bug fixes.

Summary of changes

Display the year value in dates outside of the current year
Fixed app crashing during drag-and-drop on some Linux systems
Fixed the jumping dialogs bug
Fixed incorrect preview date calculation in some yearly repeating items
Fixed incorrect first day of week in drop-downs
Fixed some rare bugs with sync

Everdo Desktop Update 1.2.6

Summary of changes

Keyboard shortcuts to collapse and expand item descriptions
Group projects and notebooks in drop-downs
Do not reset filters and preferences on navigation
Proxy settings for sync
Fixed: incorrect grouping by week on Sundays
Fixed: enter behavior in contact selection dialog
Fixed: sync bugs

Filters And View Preferences Will Not Reset on Navigation

The active filters will be preserved instead of being reset every time. The same applies to the grouping preferences (Default / By Project).

Keyboard Shortcuts to Collapse and Expand Items

[ or ] to collapse and expand a specific item
Alt+[ or Alt+] to collapse or expand all items in the current view

Grouped Projects and Notebooks in Drop-downs

It's become easier to distinguish between projects and notebooks when selecting a parent item:

Support Proxy Server Settings for Sync

In order to specify a proxy server, create an environment variable named PROXY, for example PROXY=https://login:password@127.0.0.1:12345

Everdo Desktop 1.2.2, Encrypted Sync Beta

Summary of changes

New sync option: encrypted sync over the Internet via ESS
Ability to select text without opening the editor
Fixed: layout breaking from long links
Fixed: scrolling when completing an item with space key
Fixed: running Everdo for the second time will focus the old window instead of opening a new one
Fixed: Scheduled and Archived lists now respect the first day of week setting
Fixed: Error when unassigning a contact
Multiple lesser bug fixes

Encrypted Sync Service (ESS)

Encrypted sync is a new way to sync data across your devices running Everdo. The main benefit of ESS over the standard network sync is that it works seamlessly over the Internet. It means that devices don't have to be on the same network anymore. Each device is still fully autonomous and maintains it's own offline copy of data, but they also send encrypted updates to the ESS server, which makes it possible for multiple devices to share changes in the background.

While providing convenience, ESS also addresses privacy concerns. Before being sent to ESS, the data gets encrypted with a 256-bit key, so the server never receives the data in a readable form ¹. To make it possible for your devices to work with encrypted data, you will need to setup each device with the same encryption key. ESS can't do this for you, because it should not have access to your encryption key by design.

¹ For practical reasons, encryption is limited to text data. This includes any text you enter manually: titles, notes, labels and so on.

Subscription and pricing details

After you sign up with ESS, a free subscription begins. It will be extended as needed for as long as the beta lasts. Once the beta period ends, ESS pricing will start at just 12EUR per year for those who choose to extend the subscription upon launch. The price will remain fixed for such accounts. The price will likely rise for new accounts.

We made sure that that it's very easy to switch back to network sync at any time, during or after the beta, if you choose. It's just a matter of setting the sync mode back to "network" on your devices.

Getting Started with ESS Beta

To get started, please refer to the steps outlined in this guide to setup Encrypted sync.

Selecting text without opening the editor

An obvious, but missing feature - you can now partially select the contents of an item and copy to the clipboard without opening the item. Copying works via keyboard shortcuts, for example Ctrl+C on Windows - there's no contextual menu. Select+middle click to paste should work on Linux systems.

Everdo Desktop Update 1.1.11

Summary of changes

Open parent view via keyboard (Ctrl+Enter)
Visually distinct next action in sequential projects
Disable checkboxes on template repeating items
Bug report form
Bug fixes

Navigate to parent via keyboard (Ctrl+Enter)

Ctrl+Enter will now serve as a way to enter the project view of the item under cursor.

This works for both sub-items and parent items.

Visually distinct next sequential action

The top-most sequential project action will now appear separated from the rest.

Disable checkboxes on repeating (template) actions

The ability to complete checklist items on template actions was confusing to many users. Most of the time we want to work with checklists on repeated actions, not templates, so having the clickable checkboxes there doesn't make sense.

Notice the item at the top is a template, and the item at the bottom is the actual repeating item.

Bug report form

The application will no longer fail silently in case of a user interface error. You can now report an error easily using a form. The report button only appears after an error.

Everdo Desktop Update 1.1.10

Summary of changes

This update fixes the bug with database inconsistency causing the crash of the app. You don't have to upgrade unless you experience this issue.

Everdo Desktop Update 1.1.9

Summary of changes

Enter inline command mode instantly by pressing ":" (Shift+;)
Improved consistency of contextual menus - all options now start with a capital letter
Highligting today's date in the calendars
Fixed: Next list breaking because of a sync issue
Fixed: Ctrl key getting stuck

Everdo Desktop Update 1.1.8

While we were busy with the Android app, the core Everdo app accumulated some bug fixes and improvements.

Summary of changes

Project progress bars
Convert checklists into actions
Copy note
Sidepane scrollbar hides when not being used
Sidepane minor layout change
Added in-app notifications
Added shortcuts for opening settings: Cmd-, or Ctrl-,
Fixed: moving items from Waiting now removes the contact
Fixed: Cmd-H behavior on Mac
Fixed: Dragging an item to a context no longer removes it from the original list

Project progress bars

A button that opens the project view is now also a progress bar! The progress bar takes into account the number of unfinished sub-actions and their estimated time.

Easy way to convert a checklist into actions

Any checklist can now be converted into actions in two clicks:

Copy note or description

There was no quick way to copy note contents. Now it's easy:

Sidepane improvements

To reduce clutter and free up a little bit more space the sidebar was reorganized and a custom scrollbar added:

In-app notifications

Notifications make the app more responsive in cases where there would otherwise be no visual feedback:

Stay tuned for more updates

More good things are coming. Thanks to everyone who reported issues and suggested features on the forum and over email!

Android App - Open Beta

Today we are glad to announce that Everdo mobile app is almost done! Anyone can now participate in open beta testing of Everdo on Google Play.

The mobile app stays true to Everdo values

Everdo for Android syncs with your desktop over local network, on demand. It does so without using any cloud or requiring an internet connection. All your data is stored on your devices only.

Create and edit items on the go

You are no loger tied to your desktop. We have created a simple, intuitive interface for creating and editing items:

You can make any amount of changes to your data on the smarthone, and later sync everything to your PC. You can go without sync for any length of time on both your phone and PC.

Browse GTD lists

The navigation works the same way as on desktop, allowing you to switch GTD lists and areas easily:

Tag management

You can assign and manage tags:

Get in touch

Please report issues and suggest improvements in the comments.

Everdo 1.1.4 - Side Pane Improvements

The coloring will hopefully make it easier to navigate a large tag cloud.

And the new icons in navigation look more even.

Everdo 1.1.3 - Collapsible Descriptions

Items with a non-empty description can now be collapsed by clicking an icon on the left side of the title.

You can also collapse or expand all items in the current view:

Everdo 1.1.2 - Small Usability Improvements

In this week's update we get a few small usability improvements.

Summary

Configurable first day of week (Monday or Sunday)
Limiting the number of items rendered in long lists
Auto scroll on keyboard navigation (up / down)

Configurable First Day of Week

To configure first day of week:

go to Settings and enable the corresponding checkbox
restart Everdo

Limiting the Number of Items in Long Lists

Some lists, for example the Arhive, can accumulate hundreds of items, making them slow to load. And it's unnecessary most of the time. Instead, Everdo will now limit the number of items shown initially to one hundred. The option to display everything is given at the bottom of the list.

Auto Scroll on Keyboard Navigation

This improvement makes the item cursor behave in a more intuitive manner. Achieved by scrolling the list if items so that the cursor doesn't go below the edge of visible area.

Everdo 1.1.1 - Inline Command Improvements

This update adds several new inline commands and extends the existing ones.

Summary

Command to set a specific Due Date
Command to move to Someday/Maybe
Command to move to Next
Command to move to Scheduled and set Start Date
Ability to clear focus, time, energy, due date

Setting a Due Date

It's easy to set a specific due date from the keyboard. Just use one of the following command formats below:

:d 2 may
:d 2 may 2018
:d may 2
:d may 2 2018

The ability to sed due day to today or +n days is still present:

:d
:d 5d
:d 5

Moving to Next or Someday/Maybe

Use :n to move to Next and :m for Someday/Maybe.

Moving to Scheduled and Setting a Start Date

Use :s command to move an item to Scheduled and it's start date to tomorrow.

To specify a different start date, use the same format as for due date, for example:

:s 2 May
:s May 2 2018
:s 5d

There's no support for setting up repeating rules yet.

Clearing attributes via inline commands

To remove a due date, time, energy or focus attribute, use none keyword:

:d none
:e none
:t none
:f none

Everdo 1.1.0 - Keyboard Navigation, Quick Actions

Huge usability improvements are here! Navigate with j/k or arrows. Hotkeys to complete, focus and more.

Summary

Keyboard navigation in item lists
Shortcuts for editing selected items
Hotkeys for switching areas

Keyboard Navigation and Quick Actions

There's now a cursor that highlights one of the items in the list . The cursor can be moved by pressing j/k as in vim, or using the regular arrow keys.

You can perform one of the following quick actions on the item highlighted by the cursor:

toggle complete: space
toggle focus: f
toggle due date: d
move to trash: x
open editor: enter

Hotkeys for Switching Areas

We used to have hotkeys for "All Areas" (Shift+0) and "Unassigned" (Shift+9). Now each of the first eight areas is getting it's own hotkey from Shift+1 to Shift+8.

You can see which area gets which key by opening the area selection drop-down:

In the future there will be a way to manually set a hotkey for each area. But for now the only way to do this is to change the alpabetical order of areas via renaming.

Everdo 1.0.8 - Improved Waiting List

Summary

Display the number of days since the action was moved to Waiting
Minor bug fixes

Number of Days in Waiting

All actions in the Waiting list will show the number of days since moved to the list:

Everdo 1.0.7 - Group by Project, No due date filter

Summary

Added the option to group items by Project
Added "no due date" filter
Added sync API status indicator in settings
Fixed: "Next" actions are displayed incorrectly in the "context" view
Fixed: syncing issues leading to duplicated repeating items
Fixed: copies created when trying to rearrange items
Slight contrast increase in item titles and notes

Group by Project

In all lists where actions are aggregated across multiple projects, it's now possible to group action by project:

"No Due Date" Filter

To view actions without a due date assigned, select the corresponding option in the filter bar:

API Status Indicator in Settings

This may help configure and troubleshoot network sync. If it shows "API listening", then the sync server is up and waiting for clients to initiate synchronization:

If there's an error status instead, it means the API server failed to initialize and you probably need to correct the IP or Port settings.

Thank You!

There has been lots of constructive feedback over email and on forum. Thanks for helping us build a better app for you. Keep it up!

Everdo 1.0.6 - CSV Export, Sync Improvements

Summary

CSV/Excel Export
Inline command for Focus
"Enter" will now open/edit the top item in the current view
Data Sync will work despite a reasonable clock difference between devices
Improved "Escape" key behavior in Tag Manager
Contexts will be hidden from navigation if there aren't any
Edit Areas menu item will automatically apply correct filter in Tag Manager
Fixed syncing issues of repeating items
Fixed action ordering bug in the Next list

CSV Export

This feature allow you to get all your data out in a standard Excel-readable format for the purposes of reporting and analysis.

Inline Command for Focus (:f)

Type :f at the end of item's title to make it focused.

"Enter" to Edit Top Item

Pressing "Enter" will now open the top-most item in the current view. This is especially useful when processing Inbox items one by one.

Tag Manager Improvements

Pressing "Escape" while editing a tag's title will cancel changes instead of closing the Tag Manager dialog
Pressing "Escape" while editing tag search, will reset the search query

Allowing Clock Difference Between Synced Devices

Data syncing no longer relies on exact computer clocks. The algorithm will work and resolve conflicts correctly even with slight time differences.

Everdo Update 1.0.5 - Network Sync

Finally, the the big release we have all been waiting for! Here's a summary of changes:

Data syncing over local network
Limit the amount of archived items loaded (archive days setting)
Hotkeys to switch to "All Areas" and "Unassigned" area
Modified Ctrl+Enter behavior in tag selector drop-down
Ability to delete tutorial items
Bug fixes and performance improvements
Visual improvements

Data Syncing Over Local Network

This feature allows you to run Everdo on two or more computers and keep the database in sync automatically.

Please read this guide to learn more about how sync works and how to configure it.

Limiting Archived Items

It's now possible to specify how many days of archived items you would like Everdo to load. This can significantly improve app performance and responsiveness.

For example, if you set this setting to 30, Everdo will only load archived items completed within the last 30 days.

Note that this setting doesn't affect how Everdo stores the items. All data will still be preserved regardless of this setting.

Hotkeys For "All Areas" And "Unassigned"

If you use areas a lot, you will love the ability to switch to "All" and "Unassigned" instantly:

press Shift+0 for "All Areas"
press Shift+9 for "Unassigned"

In the near future we want to add the option to configure a Shift+number hotkey for each area tag!

Ctrl+Enter Behavior in Tag Selector Drop-Down

Pressing Ctrl+Enter while adding tags will no longer add an extra tag before closing the editor:

It will still add the tag if it is new (has just been typed in).

Delete Tutorial Items

Delete tutorial items with a single click:

The button is only visible on the first Everdo run, when tutorial gets created.

How to Download/Update

If you are subscribed to Everdo Newsletter, then you'll get a download link by email. Use the link to download the package for you platform and install it as usual.

If not:

Request a download link for your platform here.
Download and run the installer
Subscribe to Everdo Newsletter to get direct links for future updates (form below)

Everdo Update 0.18.0 - Sequential Projects, Copy Project

Sequential Projects

A project can now be either sequential or parallel. What does this mean?

In a parallel project, next actions can be done in any order. This means that all actions will appear in the Next view:

In a sequential project, next actions must be done in a specific order, so only the topmost action will appear in the Next view:

This change does not affect existing projects - they will stay parallel until you decide to change their type. Newly created projects are parallel by default.

Copy Project

It was already possible to copy actions and notes with Ctrl+drag, but now this works for projects as well.

Copying a project will clone it and all it's actions with a few exceptions. Archived actions will not be copied. Instances of scheduled tasks will not be copied.

This feature is great for projects that you perform over and over. Just create an inactive template project and copy it every time.

How to Download/Update

If you have subscribed to the Everdo Newsletter, then you'll get a new download link by email. Use the link to download the package for you platform and install it as usual.

If not:

Request a download link for your platform here. Download and run the installer Subscribe to the newsletter using the form below ;)

Everdo Update 0.17.0 - Export View as Text, Inline Commands

Summary of changes:

Added the ability to export/copy current view as text
Added inline commands for setting time, energy and due dates (beta feature)
Added an icon to visually distinguish repeating tasks
Notebooks now also shows archived notes in a separate list
Fixed: tags from archived items should not be included in the filters (top bar)
Fixed: disable drag and drop of navigation elements (projects, notebooks)
Minor visual improvements for legibility

Copy/Export View as Text

It's now easy to get your task list out of Everdo as text. Click the 'copy' button and the tasks will be copied to the clipboard. You can then paste the data into another application to print it, include in a report or use in any other way. This export works in any view and applies to currently visible items.

Inline Commands

This is an early version of a much larger feature. Inline commands allow you to set properties of your tasks and notes directly from the items' title.

Commands need to be added at the end of the item's description to be applied. You can combine any number of commands at the same time. For instance, the following commands will set time and energy values of a task:

<item title> :e high :t 30m

Below are more examples what's currently supported. More features are coming soon.

Set Required Energy

The energy command :e supports all available energy levels:

:e high or :e h
:e med or :e m
:e low or :e l

Set Time Estimate

The time command :t only works with minutes for now. So for two hours you would type :t 120m.

Set Due Date Relative to Now

The due date command :d allow to set a due date to today or to n days in the future:

:d will set today as the new due date
:d 1 will set tomorrow
:d 7 means in 7 days

Notebooks now Include Archived Notes

Archiving a note will no longer make it disapper. Instead it will be moved to the "archived" section of the notebook.

A Special Icon for Repeating tasks

You can now tell which tasks are copies (instances) of a repeating item. This will only work for task instances created after the upgrade.

How to Download/Update

If you have subscribed to the Everdo Newsletter, then you'll get a new download link by email. Use the link to download the package for you platform and install it as usual.

If not:

Request a download link for your platform here.
Download and run the installer
Subscribe to the newsletter using the form below ;)

Everdo Update 0.16.0 - Modify Time/Energy and More Usability Improvements

Summary of changes:

ability to modify time and energy without opening the editor
display total time estimate of all project actions
you can now toggle/untoggle tag filters with a single left or right click
supporting clickable evernote:/// links
visual/styling improvements
fixed: time estimates for repeating items
fixed: completed project actions can now be deleted properly
fixed: newly created project actions have their current project selected in the editor

Modify Time and Energy Quickly

Often you might need to set or adjust your estimates. Doing this no longer requires opening the editor. Instead, simply click on the time/energy value and select a new one.

Total Time of All Actions

See at a glance how long a project is going to take, based on your task estimates.

Un-toggle Tag Filters

Single click on a tag filter to enable/distable. Right click works as well.

Clickable Evernote Links

Evernote users can now link directly to their notes by using evernote:/// links in action desciprions. How to obtain evernote links.

Visual Improvements

We are constantly refining the visual aspects of Everdo in order to improve it's appearance and make it easier on the eyes. In this iteration we have improved the contrast of some UI elements:

tag borders
checkboxes in notes
sections headers in the sidebar

How to Download/Update

If you have subscribed to the Everdo Newsletter, then you'll get a new download link by email. Use the link to download the package for you platform and install it as usual.

If not:

Request a download link for your platform here.
Download and run the installer
Subscribe to the newsletter using the form below ;)

Everdo 0.15.0 - Assign Items to Project

Summary of changes:

Assigning an item to a project or a notebook is now possible from within the item editor
Contexts will no longer disappear from navigation after all items are archived
Changing task status from "Scheduled" to "Waiting" will remove the start date.
Changing task status from "Waiting" to "Scheduled" will remove the waiting for contact.
Fixed save button not responding in some conditions
Fixed scheduled notes not showing up in a notebook
Fixed other minor issues

Assigning an Item to a Project / Notebook

It's not possible to quickly set or change Project or Notebook directly from the editor form. This helps to process capture and process items more quckly without relying on the mouse.

Contexts in Navigation

Contexts used to be only visible in the navigation panel if used by at least one non-archived and non-deleted item. This meant a context would disappear as soon as all items within that context are archived or deleted. This will no longer happen. A context will remain visible if at least one item is using it regardless of the item's status.

How to Download/Update

If you have subscribed to the Everdo Newsletter, then you'll get a new download link by email. Use the link to download the package for you platform and install it as usual.

If not:

Request a download link for your platform here.
Download and run the installer
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Everdo Update 0.14.1 - Update Notifications, Keyboard Control Improvements

Introducing this week's update. Featuring: update notifications, improved keyboard controls and fixes for the bugs found by users.

Summary of changes:

Added automatic update notifications
Improved "Tab" support in item editor
Fixed duplicate tags getting created in some conditions
Fixed duplicate modals/confirmation windows

Update Notifications

As soon as a new update gets published, you will see a notification button in the app:

Clicking the button will take you to a page with download links.

Improved Tab Support in Editor

It's now possible to use "Tab" to move an item to a different list. Press "Tab" until the focus moves to the list selection buttons, then use keyboard arrow buttons to change the selection:

This is the first step in making the whole editor keyboard-accessible.

How to Download/Update

If you have subscribed to the Everdo Newsletter, then you'll get a new download link by email. Use the link to download the package for you platform and install it as usual.

If not:

Request a download link for your platform here.
Download and run the installer
Subscribe to the newsletter using the form below ;)

Everdo Update 0.13.0 - Due Date Filter, Browse all Items

New Everdo version is here. It's more stable, functional, and easier on the eyes!

Here's the summary of changes:

"All" view has been added
Due Date filter has been added
improved Search user experience
user interface contrast improvements
fixed sidebar resizing issues
repeatedly pressing "Tab" in the item editor will no longer activate the global search bar
all tags lists are now sorted alphabetically for easier navigation
fixed the issue with Due item count not updating in the left navigation panel

"All" View

Pressing the "All" button will display all items in current area. Except for the deleted and archived ones.

Due Date Filter

You can now choose to filter the tasks based on the due date status:

Improved Search User Experience

The search feature introduced recently, while useful, was somewhat awkward for keyboard users. There was no way to cancel the search without using the mouse. Now it's become easy to reset the search and return back to the previous view, by pressing Esc.

User Interface Contrast Improvements

There have been complaints about low contrast in some user interface areas. We have tuned contrast a bit for better legibility.

The following parts of the user interface were affected:

Left-hand navigation items
Tags in the filter bar

How to Update

If you have subscribed to the Everdo Newsletter, then you'll get a new download link by email. Use the link to download the package for you platform and install it as usual.

If not:

Request a download link for your platform here.
Download and run the installer
Subscribe to the newsletter using the form below ;)

Everdo Update 0.12.0 - Tag Editor Improvements

In this update we have made a complete overhaul of the tag editor dialog. It is now much more convenient and useful, featuring search by tag title/type and easy editing. A brief summary of the changes:

tag editor feature: search by tag title
tag editor feature: search by tag type
tag editor feature: replace contextual menu with edit/delete buttons
always sort tags alphabetically
fixed: duplication of area tags under certain conditions
fixed: changing the color of a newly created tags not being reflected on other instances of that tag
fixed: moving an item from "scheduled" to any other list will now remove it's start date or schedule settings
fixed: styling and language of some dialogs (clean trash, remove tag)

Searching For Tags

It's now much easier to find a tag to rename it or change it's type.

Press T to open the tag manager. Then simply start typing the title of the tag you want to find.

You can also filter the list of tags by tag type. For example, if you want to only see your areas, type "areas" in the search input.

How to Update

If you are subscribed to the Everdo Newsletter, then you have already received a new download link by email. Simply download the package for you platform and install it as usual.

If not:

Request a download link for your platform here.
Download and run the installer
Subscribe to the newsletter using the form below ;)

Everdo Community Forum Launch

We have been receiving lots of feedback and questions about Everdo from users via different channels, such as email, reddit and twitter.

So we decided to create a community site - a place where such discussions can be easily organized and shared with everyone.

Today we are glad to announce

The Everdo Community Forum is online and ready! The only thing missing is your participation ;)

The forum is a great place to ask questions, get in touch with Everdo developers, share your feedback, suggest and discuss new features, and have any other discussion about Everdo or personal productivity in general.

If you want to ask a question, discuss or share something, please join!

Have a great day!

Everdo Update 0.11.0 - Search

Today we are releasing a new update featuring full-text search functionality, as well as some minor fixes and improvements. Here's a brief summary:

search across all items and archive
fixed issue with displaying items due in 7 days
item save performance improvements

Using Search

To search across all tasks, click on the search bar at the top of the window, then type your query. You can also use use "s" or "/" shortcuts. Search queries are not case-sensitive.

Search Scope

Search is performed across all tasks, project and notes, except the ones that have been archived or deleted.

To search archived items, begin your query with in:archive, like this:

Future Plans for Search

This implementation of search is good for the majority of use cases, but in the future we would like to support filtering search results by list and item type, for example:

in:archive type:project

How to Update

Request a download link for your platform here.
Download and run the installer

Everdo Mission and Values

As you probably know, there are many apps that can be used for GTD (Getting Things Done). But still, we chose to build another one. This post explains why we did, and what you can expect from Everdo in the long run.

The only GTD app you will ever need

This is our goal.

We want Everdo to be a GTD solution you can finally stick to. We want our users to have a productivity tool they trust and will never want to leave.

Core values

Now let's introduce the values that drive the development of Everdo. The reason Everdo exists is because we think no other app focuses on them enough.

Low-friction user experience

We want Everdo to help you get things done without requiring effort or creating distractions. Capturing, organizing and completing tasks should be a pleasure, not a chore. Everdo does not require perfect GTD knowledge to get organized and productive.

Here are some examples of what we mean by low friction:

Instant task capture
Keyboard shortcuts for common operations and workflows
Easy navigation
No filling in complex forms
No required fields
Concise design with no distractions

With Everdo your data is private

As an active GTD user, you may want to keep your whole life in the system. Privacy and security of this data is crucial. Very few apps address this, but it's a primary concern for Everdo. Specifically:

Everdo can be used privately without any account or cloud
Everdo may only upload your content to the cloud for synchronization purposes in encrypted form, so that it's unreadable on the server
Everdo will never upload any of your content without explicit request

Future-proof solution

Once you start using Everdo, you shouldn't need to switch to a different tool.

Everdo will never require a login or an internet connection to function. So once you install it, you no longer depend on us to be productive
Everdo will not require subscription fees to be usable. Everdo offers a private encrypted sync, which is very convenient, but you can still sync using other means

And even if you do decide to move to something different eventually, we make it easy. You will always have access to all of your data stored in a local sqlite database.

Get on board!

If you have read this far, then you probably care about the same things as we do! Join us by downloading Everdo for your platform for free and subscribing to our mailing list.

Everdo Team

Everdo Update 0.10.7

Here's a brief summary of changes in the new version:

Manual sync between machines via data export/import is possible
Fixed: projects created when an area is selected always get the area tag
Fixed: '<', '>', '&' characters in notes are displayed correctly
Multiple minor defects

Manual Sync

Data import and export have been modified in a way that avoids creating duplicate items. Instead, existing items get updated.

This means it's now possible to sync/update data between two computers running Everdo by importing a JSON file exported on the other computer.

Important: Any conflicts in data will be overwritten with the values contained in the JSON file.

How to Update

Request a download link for your platform here.
Download and run the installer